Top 75 Personal assistant Jobs in Solana Beach, Ca

Administrative & Operations Assistant
J.S. Held LLC —Solana Beach, CA
- $80,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Commuter assistance
- Health insurance
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Executive Assistant (Part-Time), Chief Accounting Office
Viasat, Inc. —Carlsbad, CA
- $79,000 - $146,500 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Oracle
- Office
Dog Bather/ Salon owner Personal Assistant
Perfect Pet Salon —Solana Beach, CA
- Up to $18 an hour
- Part-time
- Heavy lifting
- Entry level
- Paid training
Quick Apply
Executive Assistant - Mortgage
Mutual of Omaha Mortgage —San Diego, CA
- Full-time
- Marketing
- Bachelor of Science
- Mid-level
- Paid holidays
- Health insurance
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4d
GMI-EHA Admin Assistant (Hybrid)
Good Medicine Inc. —Encinitas, CA
- $23 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
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Executive Assistant to the City Manager
City of Coronado, California —Coronado, CA
- $36.47 - $48.87 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- AD&D insurance
- Loan repayment program
Administrative Assistant 4 - San Diego
Northrop Grumman —San Diego, CA
- $66,600 - $111,000 a year
- Overtime
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Paid holidays
- Disability insurance
5d
Executive Assistant, Office of President & CEO
Qualcomm —San Diego, CA
- $47.81 - $71.71 an hour
- Writing skills
- Office
- 8 years
Executive Life Manager
Sethi Management —Carlsbad, CA
- Up to $70,500 a year
- Full-time
- Clean driving record
- Research
- Office
- Mileage reimbursement
- Health insurance
Executive Assistant
Boston Consulting Group —San Diego, CA
- $80,000 - $98,667 a year
- Full-time
- Customer service
- Urgent Care
- Research
- Profit sharing
- Paid parental leave
Executive Assistant to CEO & ELT
ARS Pharmaceuticals Operations, Inc. —San Diego, CA
- $130,000 - $145,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
12d
Assistant to VP/SVP
Qualcomm —San Diego, CA
- $36.15 - $54.23 an hour
- Microsoft Outlook
- Doctoral degree
- Office
Personal Assistant to U.S. District Judge
U.S.District Court, Southern District of California —San Diego, CA
- $46,533 - $77,643 a year
- Temporary
- Background check
- Office
- Windows
- Paid holidays
- Health insurance
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Department Specialist
General Atomics —Poway, CA
- $65,410 - $99,888 a year
- Extended hours
- 6 years
- Microsoft Outlook
- Mid-level
Executive Assistant
CyberMedia Technologies —San Diego, CA
- $80,000 - $115,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Executive Assistant (Part-Time), Chief Accounting Office
Viasat —Carlsbad, CA
- $79,000 - $146,500 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Oracle
- Office
Executive Assistant II
Wellness Together —San Marcos, CA
- $74,000 - $80,000 a year
- Weekends as needed
- Writing skills
- HIPAA
- Research
8d
Executive Assistant
MANATT, PHELPS & PHILLIPS LLP —San Diego, CA
- $100,000 - $125,000 a year
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Project management
14d
Field Application Assistant (San Diego)
DPBIO Inc —San Diego, CA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Bachelor of Science
Quick Apply
Director’s Administrative Assistant
General Atomics —Poway, CA
- $56,180 - $83,518 a year
- Full-time
- Inventory management
- Office
- Microsoft Office
- Relocation assistance

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Administrative & Operations Assistant

J.S. Held LLC -
Solana Beach, CA

Quick Apply

Job Details

Full-time
$80,000 - $110,000 a year

Benefits

Commuter assistance
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Data analysis reporting
Expense reports
Bachelor's degree
Productivity software
Financial data analysis tools
Technical Proficiency
Data analysis software

Full Job Description

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

We are seeking a highly organized, personable, and detail-oriented Operations & Administrative Assistant to serve as the operational and administrative backbone of our Solana Beach office. This is a role for someone who thrives on variety, takes ownership, and genuinely enjoys supporting a high-performing team.

This person will lead management meeting preparation, and serve as a resource to the four-member executive team, holding this team accountable for follow-up. Additional responsibilities include executive and administrative support, cross-trained backup coverage for our proposals/marketing and billing/operations specialists, and client experience coordination. Approximately 15% of the role involves personal administrative support for the executive team.

We are consultants who bill by the hour — excellent at client work and less naturally inclined toward administration. We need someone who fills that gap with energy, competence, and good humor. The right person will be indispensable within 90 days.

Our office is collaborative and high-energy — we work hard and take care of each other.

Job Responsibilities

Executive & Administrative Support

Serve as the primary administrative resource for the executive team:

Manage complex calendars, schedule internal and external meetings, and coordinate across multiple priorities
Arrange and book all business travel including flights, hotels, ground transportation, and detailed itineraries
Prepare, submit, and track expense reports and reimbursements
Handle personal administrative matters for senior executives including coordination of correspondence, scheduling, and document management
Screen and return calls on behalf of senior executives on an as-needed basis
Manage client gifting program and relationship outreach tracker to ensure timely and thoughtful touchpoints throughout the year

Management Meeting Preparation & Operational Dashboards

Lead preparation and facilitation of regular management meetings for the executive team. This role works in conjunction with JS Held’s centralized operations team — the primary source of firm-wide KPI data and reporting — as well as directly with Dynamics 365 and Power BI, to help the Solana Beach executive team interpret, act on, and stay accountable to that data:

Prepare agendas, distribute materials in advance, and document action items and follow-ups
Track progress on open items and ensure leadership commitments are followed through
Serve as the operational memory of the leadership team — knowing where things stand and what needs attention

Office Operations & Team Culture

Lead the day-to-day operational and cultural life of the Solana Beach office:

Manage vendor relationships, office supplies, and facilities needs
Coordinate weekly team lunches, office gatherings, and general office errands
Support onboarding of new team members and ensure they are set up for success from day one
Serve as the go-to resource for the broader team on operational and administrative questions
Contribute to a positive, cohesive, and high-energy office environment

Client Experience & Business Development Support

Plan and coordinate 2–3 client-facing events per year including dinners, cocktail receptions, and conference logistics
Coordinate client entertainment including sporting event tickets and other relationship touchpoints
Support broader business development efforts of the executive team on an as-needed basis

Qualifications

Required Qualifications:

3–6 years of experience in an administrative, operations, or executive support role; professional services environment (consulting, financial services, law, or accounting) strongly preferred
Exceptional organizational skills with the ability to support multiple executives and manage competing priorities
Strong numerical aptitude — comfortable with financial data, KPIs, expense tracking, and billing concepts
Excellent written and verbal communication skills; able to draft polished correspondence and client-facing materials
High emotional intelligence and genuine interpersonal skills — this person is the connective tissue of a busy office
Proficiency in Microsoft Office suite; experience with Microsoft Dynamics 365, Power BI, or comparable ERP/reporting software a strong plus
Proactive, resourceful, and comfortable operating with limited direction in a fast-paced environment
Willing and able to handle both high-level executive support and hands-on logistical tasks
Bachelor’s degree required; business, finance, communications, or related field preferred

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Generous FTO Policy
Medical, Dental, and Vision Insurance
401k Match
Commuter Benefit

A reasonable estimate of the salary range for this role is $80,000 - $110,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.

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Refine Your Search

personal assistant jobs in solana beach, ca

Administrative & Operations Assistant

Executive Assistant (Part-Time), Chief Accounting Office

Dog Bather/ Salon owner Personal Assistant

Executive Assistant - Mortgage

GMI-EHA Admin Assistant (Hybrid)

Executive Assistant to the City Manager

Administrative Assistant 4 - San Diego

Executive Assistant, Office of President & CEO

Executive Life Manager

Executive Assistant

Executive Assistant to CEO & ELT

Assistant to VP/SVP

Personal Assistant to U.S. District Judge

Department Specialist

Executive Assistant

Executive Assistant (Part-Time), Chief Accounting Office

Executive Assistant II

Executive Assistant

Field Application Assistant (San Diego)

Director’s Administrative Assistant

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