Position Number: 40117281
Payroll Title: ADMIN OFCR 2 CX (004263)
Job Code: 4263
Job Open Date: 7/27/26
Application Review Begins: 8/11/26
Department Code (Name): LODG (R & DH LODGING)
Percentage of Time: 100%
Union Code (Name): CX- Clerical/Admin
Employee Class (Appointment Type): Staff: Career
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Range: The budgeted salary range that the University reasonably expects to pay for this position is $36.85 to $44.89/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $31.00 to $50.78/hour.
Work Location: De La Guerra Dining Commons - 1521
Working Days and Hours: Monday - Friday 7:30am - 4pm
Benefits Eligibility: Full
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
Residential Operations is part of Housing, Dining, and Auxiliary Enterprises (HDAE). Residential Operations maintains properties consisting of residence halls, single student apartments, family student apartments, and dining commons serving over 10,000 undergraduate and graduate students, faculty, and staff. In addition to providing service to residents, Residential Operations maintains facilities that include conference centers, office spaces, and short term lodging and housing facilities. We welcome over 20,000 conference guests annually.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties:
Under the direction of the HR Supervisor, the Human Resources and Payroll Analyst provides human resources, payroll and timekeeping support for all units within Residential Operations, Transportation & Parking Services (TPS), & Distribution & Logistical Services (DLS). Provides support to members of the Operations HR team. Responsible for career staff, temporary staff, and student employment activities including hiring, onboarding, payroll, and timekeeping. Supports the management team on projects and initiatives by independently researching and analyzing information as needed. Independently resolves problems that are diverse and complex in scope, where analysis of situations requires a review of a variety of factors and a firm understanding of HR principles. Consults with supervisor on the more complex situations that arise. Determines the most effective and efficient course of action, utilizing in-depth knowledge of Human Resources concepts, and advises all levels of staff and management accordingly. Maintains a high level of confidentiality and political acumen. Must be able to research, analyze, and implement HR personnel policies, analyze data, communicate effectively both written and verbally, prioritize workload, meet frequent and changing deadlines, and perform all duties to a very high standard. Requires the ability to facilitate an effective and efficient course of action, utilizing solid knowledge of Human Resources concepts.
Required Qualifications:
-
Bachelor's degree in related area and / or equivalent experience / training
-
1-3 years Human Resources & Payroll experience
-
Ability to use sound judgment in responding to issues and concerns.
-
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
-
Strong organizational skills and ability to prioritize to balance competing demands.
-
Working knowledge of common organization-specific and other computer application programs.
-
Ability to use discretion and maintain confidentiality.
-
Ability to interpret policies and procedures relevant to employment and payroll of represented and non-represented employees.
Preferred Qualifications:
-
1-3 years Working knowledge of Microsoft Word and Excel, Google Docs and Sheets, UCPath, Kronos, TAM, Job Builder, Data Warehouse and Cognos.
Special Conditions of Employment:
-
Satisfactory criminal history background check
-
UCSB is a tobacco free environment.
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
“Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time:
50% Human Resources Administration - Provides guidance and analysis to all levels of staff and management on a range of personnel issues. Conducts personnel operations for all units including hiring, onboarding and offboarding. Applies human resource policies, collective bargaining agreements, and procedures to human resource issues. Provides support to the HR Supervisor administering various on-going and one-time HR initiatives, projects and programs. Possesses thorough knowledge of labor laws such as the Fair Labor Standard Act (FLSA) and Family Medical Leave Act (FMLA) as well as UC policies and procedures in order to maintain compliance. Utilizes in-depth knowledge of applicable collective bargaining agreements and personnel policies in order to advise supervisors and management on appropriate actions. Consults with supervisor on complex situations. Ensures mandatory employment postings are current across all buildings to ensure compliance & the most up to date employment notices are posted. Stays abreast of updates & maintains employment boards up to date across all department buildings. Provides information to management and employees on University policies and procedures regarding recruitment, hiring, payroll, benefits eligibility, overtime compensation, and vacation accrual and use. Works to ensure departmental compliance with internal and campus employment practices. Reviews and applies HR policies, collective bargaining agreements, and procedures to human resource issues. Provides consultation to supervisors regarding general employment/compensation matters. Maintains up-to-date records for staff work locations in the system to comply with AB 119. Utilizes reports to make updates as needed. Serves as UCPath initiator for transactions. Assists with Position Management, ensuring that positions are appropriately configured, and performs periodic position audits and cleanup of unused positions. Serves as a resource for ePerformance & maintains personnel files to include performance evaluations. Utilizes reports to ensure compliance with ePerformance cycle deadlines. Assists staff & managers with the UC Learning Center & serves as point of contact for assistance with class registration. Collaborates with HDAE Learning & Development team to assist with staff registration. Processes TAM and Job Builder transactions which may include: maintaining/updating employee job descriptions, recruitments and hiring, and corresponding departmental approval process for each transaction. Ensures information for new hires is entered in UC Path in anticipation of the date of hire. Coordinates background check process between new hires and vendors to comply with campus and departmental policy. Creates and maintains personnel files for employees. Identifies areas needing process improvement and makes recommendations in order to create efficiencies and streamline processes. Responsible for student hiring and maintaining student employment records. Coordinates and processes hiring forms, work authorization, background checks, and work study for student employees. Works with departments to maintain up-to-date job descriptions ensuring the work is appropriate for the student title. Collaborates with HDAE Marketing team for seasonal student employment advertising.
30% Payroll & Timekeeping - Collaborates with Payroll & Timekeeping Analyst as a Kronos timekeeping contact. Configures Kronos profiles and timecards for new employees. Ensures timecards are complete and accurate for payroll processing. Assures unit reviews and approvals are finalized prior to and in accordance with deadlines. Advises supervisors on policies and procedures for maintaining timecards. Collaborates with other department timekeepers as needed for incoming and outgoing employees. Trains new managers with timecard basics in Kronos. Ensures hours reported meet campus, state and federal requirements. Maintains knowledge of UC policies and union agreements related to overtime, vacation, and sick leave accrual and use. Coordinates time reporting with other campus departments to ensure accurate calculations for employees with multiple appointments. Determines eligibility for and calculates manual holiday pay for student and limited employees. In coordination with the Assistant Director and HR Supervisor, establishes and maintains workflows to ensure all personnel/payroll activities are conducted efficiently and accurately. Analyzes, troubleshoots, investigates and resolves problems and/or discrepancies in payroll activities, working with campus central offices when needed.
20% Collective Bargaining Support - Utilizes in-depth knowledge of applicable collective bargaining agreements and personnel policies in order to advise supervisors and management on appropriate actions. Consults with supervisor on complex situations. Serves as the expert to support managers of SX staff with the internal transfer process. Creates and coordinates vacancy postings across the department. Collaborates with other HDAE units, as needed. Processes appropriate payroll transactions and provides updated reports to management. Tracks and processes the payout of compensatory time per the SX contract.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email
[email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
