Top 54 Operations coordinator Jobs in Sonoma, Ca

Operations Coordinator
PEP Housing —Santa Rosa, CA
- $75,000 - $79,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
11h
Operations Coordinator
Nextpower —San Rafael, CA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Operations & Administrative Coordinator
North Bay Waterworks —Santa Rosa, CA
- $30 an hour
- 8 hour shift
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Alba Wheels Up International —Napa, CA
- $23.56 - $31.25 an hour
- Spanish
- Writing skills
- ERP systems
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After School Site Coordinator - San Anselmo
YMCA of Greater San Francisco —San Anselmo, CA
- $27.05 - $31.55 an hour
- Weekends as needed
- Background check
- School experience
- Spanish
- Health savings account
- Health insurance
After School Site Coordinator - Fairfax
YMCA of Greater San Francisco —Fairfax, CA
- $27.05 - $31.55 an hour
- Weekends as needed
- Background check
- School experience
- Spanish
- Health savings account
- Health insurance
After School Site Coordinator - San Rafael
YMCA of Greater San Francisco —San Rafael, CA
- $27.05 - $31.55 an hour
- Weekends as needed
- Background check
- School experience
- Spanish
- Health savings account
- Health insurance
Dispatcher / Administrative Coordinator
Yellowstone Local —Fairfield, CA
- $20 an hour
- Full-time
- Mid-level
- Residential
- 3 years
- Opportunities for advancement
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1d
After School Site Coordinator - Novato
YMCA of Greater San Francisco —Novato, CA
- $27.05 - $31.55 an hour
- Weekends as needed
- Background check
- School experience
- Spanish
- Health savings account
- Health insurance
Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
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Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
CBRN Operations Administration and Logistics Coordinator
LAUKOA —Novato, CA
- $30 - $35 an hour
- Extended hours
- 5 years
- Ability to lift 50 pounds
- Analysis skills
- AD&D insurance
- Health insurance
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People Operations Administrative Coordinator
Cascade Drilling, LP —Richmond, CA
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
7d
Senior Program Coordinator — Homelessness & Coordinated Care
County of Marin, CA —San Rafael, CA
- $106,454.40 - $129,230.40 a year
- Full-time
- Hybrid work
- 3 years
- Analysis skills
- Bachelor's degree
- Disability insurance
- Health insurance
13d
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Administrative Coordinator
Community Resources for Children —Napa, CA
- $23 - $30 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Vendor Compliance Coordinator
Jelly Belly Candy Company —Fairfield, CA
- Full-time
- Word processing
- Computer literacy
- Basic math
Patient Care Coordinator, Full Time, Day Shift, St Helena
Adventist Health —Saint Helena, CA
- $25.00 - $30.91 an hour
- Full-time
- Computer science
- Computer Science
- Hospital
Operations Coordinator
Sustainable Solano —Vallejo, CA
- $26 - $28 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Research
- Paid holidays
- Health insurance
Quick Apply
11d
Coordinator - Retail - Full Time - Sonoma
FRIEDMANS HOME IMPROVEMENT —Sonoma, CA
- $28.66 - $35.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Dental insurance
- Tuition reimbursement
Quick Apply

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Operations Coordinator

PEP Housing -
Santa Rosa, CA

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Job Details

$75,000 - $79,000 a year
11 hours ago

Benefits

Health savings account
AD&D insurance
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance

Qualifications

Stakeholder relationship building

Full Job Description

About the Company:

PEP Housing has been building community from the heart since 1978. We build and manage affordable housing for seniors living on fixed, limited incomes. Our residents live independently in a beautiful, safe place while aging with the grace and dignity deserved by all. With 23 properties, over 650 residents and projects under construction, we keep busy!

Position Summary:

The Operations Coordinator provides administrative, operational, and analytical support to the Regional Portfolio Manager across a portfolio of affordable housing communities. This role coordinates projects, prepares reports and performance metrics, tracks operational and compliance deadlines, supports Community Managers, and provides onsite Community Manager coverage when needed. The Operations Coordinator helps ensure efficient portfolio operations through effective communication, organization, project coordination, and follow-through while maintaining professionalism, confidentiality, and accountability. This position requires regular travel throughout the assigned portfolio to support onsite operations, conduct property visits, participate in inspections, and provide Community Manager coverage as needed.

Principal Duties and Responsibilities:

Provide administrative and operational support to the Regional Portfolio Manager.
Coordinate meetings, prepare agendas, record meeting minutes, distribute follow-up materials, and track action items through completion.
Maintain calendars, electronic files, documentation, and property records.
Coordinate communication between managers, site teams, vendors, and corporate departments.
Assist with special projects and portfolio-wide initiatives.
Collect, prepare, analyze, and distribute operational reports and dashboards, including:
- Occupancy and vacancy reporting
- Leasing activity
- Delinquency and aged receivables
- Move-ins and move-outs
- Budget variance tracking
- Work order metrics
- Staffing vacancies
- Unit turn status
- KPI dashboards
Prepare resident correspondence, notices, forms, and marketing materials.
Coordinate document requests and maintain standardized forms.
Order office supplies and track vendor documentation.
Follow up on invoices and operational requests.
Coordinate onboarding activities and employee training.
Provide onsite Community Manager coverage during absences, vacancies, or other business needs.
Support property compliance efforts by:
- Tracking regulatory and operational deadlines.
- Assisting with preparation for REAC, MOR, and other property inspections.
- Coordinate file requests and documentation needed for audits and reviews.
- Monitoring completion of corrective action items assigned to site teams.
- Partnering with the Compliance Manager during audits and inspections as requested by the Regional Portfolio Manager.
- Maintaining compliance tracking reports and inspection of readiness documentation.
Coordinate and monitor initiatives, including:
- Capital improvement projects.
- Unit turn schedules.
- Preventive maintenance initiatives and vendor scheduling with the Regional Facilities Manager.
- Property, insurance, fire, elevator, and other regulatory inspections.
Maintain professional, confidential, and objective interactions and working relationships with all staff.

Education, Skills and Experience:

Associate's or Bachelor's degree in Business Administration, Public Administration, or a related field preferred, or an equivalent combination of education and experience.
Two or more years of experience supporting property management operations, portfolio administration, or housing operations.
Affordable housing or multifamily property management experience preferred.
Exceptional organizational and project coordination skills.
Strong analytical skills with the ability to interpret operational data and identify trends.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Strong attention to detail and follow-through.
Ability to work independently with minimal supervision.
Professional judgment, discretion, and confidentiality.
Customer-focused with strong relationship-building skills.
Advanced Microsoft Office Suite: (Excel, Word, Outlook, Teams, and PowerPoint), Adobe Acrobat, SharePoint, Yardi Voyager preferred.
Experience with property management software such as MRI, RealPage, or Boston Post is a plus.

Work Location: In-Person

PEP employees are as important as our residents. Our goal is to ensure both have a positive and rewarding experience during their time with PEP Housing. We value our employees, and we take pride in recognizing their outstanding talents and efforts. We are committed to the delivery of superior quality of services based on a foundation of honesty, integrity, and ethical treatment.

Benefits:

PEP’s benefits include health/welfare plans (medical, dental, vision, Group Life and AD&D Insurance etc.); 401K plan; work-life benefits (sick time, paid vacation and 22 company holidays); Employee Assistance Program, career development opportunities through mentorships and continuing education programs and a great working environment with professional growth prospects.

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, genetic information, or any other protected category. Potential employees must submit to all pre-employment processes, to include DMV, reference and background checks.

Quick Apply

Refine Your Search

operations coordinator jobs in sonoma, ca

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Administrative Coordinator

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After School Site Coordinator - Fairfax

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Office Administrator / Operations Coordinator

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CBRN Operations Administration and Logistics Coordinator

People Operations Administrative Coordinator

Senior Program Coordinator — Homelessness & Coordinated Care

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Administrative Coordinator

Vendor Compliance Coordinator

Patient Care Coordinator, Full Time, Day Shift, St Helena

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Coordinator - Retail - Full Time - Sonoma

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