Top 102 Admission operations assistant Jobs in South Bend, In

Administrative Specialist
OPS Living Services LLC —South Bend, IN
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
3d
26-27 Office Assistant - HR Welcome Desk
Saint Mary's College —Notre Dame, IN
- Part-time
- Office
- University
- Communication skills
Library and Learning Commons Office Coordinator
Saint Mary's College —Notre Dame, IN
- Full-time
- Mid-level
- Office
- High school diploma or GED
Communications and Office Coordinator
Saint Mary's College —Notre Dame, IN
- Weekends as needed
- Google Workspace
- Mid-level
- Office
Branch Operations Assistant
RB Global —South Bend, IN
- $22 an hour
- Full-time
- Word processing
- Office
- Forklift
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Coordinator - Surgical Services
Beacon Health System —South Bend, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- 403(b) matching
- Health insurance
Healthcare Administrative Assistant
RiverPointe Surgery Center —Elkhart, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
21h
Assistant Property Manager
Golden Legacy Management —South Bend, IN
- $24.54 - $29.55 an hour
- Full-time
- Background check
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Life Strategies, LLC —South Bend, IN
- From $17 an hour
- Full-time
- Current TB test
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Quick Apply
Facilities Office Coordinator (Facility Operations Coordinator)
Indiana University —South Bend, IN
- $36,400 - $41,600 a year
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
Administrative Assistant
Evan Metal Products Co., Inc. —Elkhart, IN
- From $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
10d
Marketing & Office Coordinator
Summit National Home Services —Mishawaka, IN
- $20 - $25 an hour
- Full-time
- Hybrid work
- Office
- Residential
- Administrative experience
- Paid time off
- 401(k) matching
Quick Apply
11d
Administrative Assistant, Mail Center, South Bend, IN
1st Source Bank —South Bend, IN
- Clean driving record
- High school diploma or GED
- Ability to lift 50 pounds
11d
Assistant Director of Nursing (RN)
Brickyard Healthcare —Mishawaka, IN
- CPR Certification
- RN License
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Graduate Admission
Saint Mary's College —Notre Dame, IN
- Full-time
- Spanish
- Public speaking
- Mid-level
10d
Assistant Director (Student Support Specialist), Accessible Educational Services and Student Counsel
Indiana University —South Bend, IN
- $46,000 - $53,000 a year
- Full-time
- Experience working with individuals with disabilities
- HIPAA
- Research
- Paid parental leave
- Health savings account
Assistant Athletic Director, Equipment Services
University of Notre Dame —Notre Dame, IN
- Up to $110,000 a year
- Weekends as needed
- 5 years
- Mid-level
- University
Quick Apply
4d
Assistant Professor of English
Marian University, Inc. —Plymouth, IN
- Full-time
- Classroom
- English
- Mid-level
BMV Assistant Branch Manager
State of Indiana —Elkhart, IN
- From $53,222 a year
- Microsoft Word
- Mid-level
- Office
- Free parking
- Paid parental leave
2d
Office Coordinator N/E (BMG)
Beacon Health System —South Bend, IN
- Overtime
- Anatomy knowledge
- Word processing
- Writing skills

I want to receive the latest job alert for admission operations assistant in south bend, in

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

admission operations assistant jobs near south bend, in

Director Of Admissions jobs in Notre Dame, IN

Assistant Property Manager jobs in South Bend, IN

Administrative Assistant jobs in South Bend, IN

Office Assistant jobs in Notre Dame, IN

Registered Nurse jobs in Mishawaka, IN

Operations Assistant jobs in South Bend, IN

Office Coordinator jobs in Notre Dame, IN

Branch Manager jobs in Elkhart, IN

Office Coordinator jobs in South Bend, IN

Support Specialist jobs in South Bend, IN

Administrative Assistant jobs in Elkhart, IN

Administrative Assistant jobs in Lexington, SC

Administrative Specialist jobs in New Hanover County, NC

Revenue Cycle Specialist jobs in California

Administrative Specialist jobs in Huntington Park, CA

Administrative Assistant Part Time jobs in Seattle, WA

Administrative Specialist jobs in Johnson City, TN

Remote Charge Capture Specialist jobs in Remote

Administrative Specialist jobs in Baton Rouge, LA

Administrative Services jobs in Palm Harbor, FL

Administrative Specialist

OPS Living Services LLC
South Bend, IN

Quick Apply

Job Details

Full-time
$20 - $25 an hour
3 days ago

Qualifications

Computer operation
Customer communication
Microsoft Excel
Microsoft Outlook
Copy machines
High school diploma or GED

Full Job Description

Description:

At OPS Living, first impressions matter. The Administrative Specialist serves as the welcoming face of the community while providing essential administrative support that helps ensure smooth daily operations. Whether greeting families, answering questions, assisting residents, supporting employees, or helping organize the business office, this position plays a critical role in creating an exceptional experience for everyone who enters the community.

The Administrative Specialist is responsible for providing outstanding customer service while supporting front office operations, resident and family communication, employee assistance, administrative tasks, record management, and community organization. This role works closely with the Business Office Manager, Executive Director, and department leaders to maintain an organized, efficient, and resident-centered environment.

This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, communicates professionally, and takes pride in creating positive first impressions.

About OPS Living

At OPS Living, our mission is simple:

We care deeply for our team, our clients, and our community.

We provide safe, affordable, and loving communities where seniors can thrive. Every team member helps create an environment where residents feel respected, valued, and at home.

Our core values guide how we work every day:

Serves Reliably – We follow through on our commitments and provide dependable support to residents and teammates.
Utilizes Unconventional Collaboration – We solve problems together and support one another across departments.
Celebrates Regularly – We recognize effort, progress, and accomplishments.
Enjoys the Journey – We bring positivity, gratitude, and purpose to our work.

Front Office & Customer Service

Welcome residents, families, visitors, vendors, and prospective residents with professionalism and warmth.
Answer incoming telephone calls promptly, courteously, and direct calls appropriately.
Monitor the community entrance and assist visitors while maintaining resident safety and security.
Provide information regarding community services and direct questions to appropriate team members.
Maintain a professional, organized, and welcoming front office environment.
Assist with receiving and distributing mail, deliveries, and packages.

Administrative Support

Provide administrative support to the Executive Director, Business Office Manager, and department leaders.
Prepare, organize, file, and maintain community records and administrative documents.
Assist with data entry, copying, scanning, filing, and document preparation.
Monitor office supply inventory and assist with ordering as directed.
Maintain organized administrative systems that support efficient daily operations.
Assist with special projects and community initiatives as assigned.

Resident & Family Support

Assist residents and families by answering questions or connecting them with the appropriate department.
Help coordinate communication between residents, families, and leadership.
Provide exceptional customer service while maintaining confidentiality.
Support move-in and move-out administrative processes as assigned.
Help ensure residents and families feel welcomed, informed, and supported.

Human Resources & Business Office Support

Assist with new hire paperwork, onboarding documentation, and employee file organization.
Help maintain personnel records in accordance with company policies.
Assist employees with routine administrative questions.
Support payroll, scheduling, and business office functions as directed by the Business Office Manager.
Maintain confidentiality of employee and resident information at all times.

Community Operations

Assist with maintaining calendars, meeting schedules, and community communications.
Support resident events and community activities as needed.
Communicate operational concerns or opportunities for improvement to leadership.
Help ensure the front office remains organized, professional, and survey ready.
Demonstrate flexibility by assisting other departments when community needs arise.

Team Collaboration

Work collaboratively with every department to support exceptional resident care and customer service.
Communicate professionally with residents, families, visitors, vendors, and team members.
Support a positive and welcoming culture throughout the community.
Demonstrate professionalism, reliability, and accountability in daily responsibilities.
Contribute to a respectful and collaborative work environment.

Ideal Candidate Attributes

Successful candidates will demonstrate:

Professionalism and courtesy
Strong organizational skills
Exceptional customer service
Dependability and accountability
Positive attitude
Excellent communication skills
Ability to multitask
Strong attention to detail
Initiative and problem-solving abilities
Commitment to confidentiality
Team-oriented mindset
Desire to serve seniors and their families with excellence

What Success Looks Like

Success in this role includes:

Every resident, family member, and visitor is greeted warmly and professionally.
Administrative tasks are completed accurately and on time.
Employee and resident records remain organized, confidential, and compliant.
The front office is consistently clean, welcoming, and organized.
Leadership receives reliable administrative support that improves operational efficiency.
Residents, families, and team members receive prompt, professional assistance.
Communication flows effectively throughout the community.
Strong teamwork and collaboration are demonstrated across all departments.

You will be measured by customer service, professionalism, organization, accuracy, communication, dependability, and your ability to create a positive first impression while supporting the operational success of the community.

Why Join OPS Living?

When you join OPS Living, you become part of a team dedicated to creating communities where residents feel welcomed, families feel confident, and employees feel supported. As the Administrative Specialist, you help set the tone for the entire community by creating positive experiences, maintaining organization, and supporting the mission of providing exceptional senior living.

If you enjoy helping others, staying organized, building relationships, and being an essential part of a collaborative team, we encourage you to apply.

Requirements:

High school diploma or equivalent.
Minimum of one year of administrative, customer service, office support, or receptionist experience.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Proficiency with Microsoft Office including Outlook, Word, and Excel.
Ability to manage multiple priorities while maintaining attention to detail.

Preferred Qualifications

Experience in assisted living, senior living, healthcare, hospitality, or business office operations.
Experience with payroll, HRIS, scheduling, or electronic record systems.
Knowledge of office administration and customer service best practices.
Experience supporting leadership teams.

Physical Requirements

Ability to sit, stand, and walk throughout the workday.
Ability to operate computers, telephones, printers, copiers, and other office equipment.
Ability to lift and carry up to 25 pounds with or without reasonable accommodation.
Ability to move throughout the community to support residents, employees, and leadership.

Quick Apply

Refine Your Search

admission operations assistant jobs in south bend, in

Administrative Specialist

26-27 Office Assistant - HR Welcome Desk

Library and Learning Commons Office Coordinator

Communications and Office Coordinator

Branch Operations Assistant

Administrative Coordinator - Surgical Services

Healthcare Administrative Assistant

Assistant Property Manager

Administrative Assistant

Facilities Office Coordinator (Facility Operations Coordinator)

Administrative Assistant

Marketing & Office Coordinator

Administrative Assistant, Mail Center, South Bend, IN

Assistant Director of Nursing (RN)

Assistant Director of Graduate Admission

Assistant Director (Student Support Specialist), Accessible Educational Services and Student Counsel

Assistant Athletic Director, Equipment Services

Assistant Professor of English

BMV Assistant Branch Manager

Office Coordinator N/E (BMG)

I want to receive the latest job alert for admission operations assistant in south bend, in

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected