Top 26 Jr. administrative assistant Jobs in South Florida Fl

Catering Services Administrative Assistant
Omni Hotels & Resorts —Fort Lauderdale, FL
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Inventory management
Quick Apply
Office Administrative Assistant
Concierge Services for Luxury Living —Miami, FL
- $18 - $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
Quick Apply
11d
Jr. Litigation Legal Assistant
Daniels Rodriguez Cruz —Sunrise, FL
- Part-time
- Background check
- Writing skills
- US work authorization
- Free parking
Quick Apply
13d
Jr. Administrative Assistant
Vast Services —Miami, FL
- $12 - $17 an hour
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
Quick Apply
Accounting Assistant/ Data Entry Support onsite
Jorda Mechanical Contractor —Doral, FL
- $62,000 - $72,000 a year
- Full-time
- Background check
- Writing skills
- Basic math
- Paid holidays
- Disability insurance
Quick Apply
10d
Junior Content Creator & Marketing Assistant
Wheelsboutique —Miami, FL
- Part-time
- In-person
- Communication skills
- Entry level
Quick Apply
10d
Financial Services Manager
City of Deerfield Beach —Deerfield Beach, FL
- $83,177.12 - $108,113.62 a year
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Tuition reimbursement
8d
Assistant Manager Jr.
Rental Asset Management —Hialeah, FL
- $20 - $23 an hour
- Mid-level
- Business Administration
- 1 year
Quick Apply
1d
Audiology Assistant 2 (H) - Boca Raton
University of Miami —Boca Raton, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Real Estate Paralegal
Lennar —Miami, FL
- $29.47 - $37.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid parental leave
- Health insurance
Assistant Director, Public Utilities/Engineering
City of Hollywood, FL —Hollywood, FL
- $111,919.65 - $179,071.47 a year
- Full-time
- Background check
- Clean driving record
- Civil engineering
- Wellness program
- Health savings account
Trader Oils
BUNGE —Coral Gables, FL
- Spanish
- 7 years
- English
Faculty (Rank TBD) - 996413
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Classroom
- Pass drug screening
- Health insurance
- Dental insurance
Sr. Clinical Research Coordinator - Neurology - Onsite (Full Time, Days)
Nicklaus Children's Hospital —Miami, FL
- Full-time
- Spanish
- Word processing
- HIPAA
Senior Project Engineer, Energy Electrical
Moss.com —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Continuous improvement
Assistant Professor - Medical Education - 901068
Nova Southeastern University —Fort Lauderdale, FL
- Full-time
- Background check
- Nursing
- Anatomy knowledge
- Health insurance
- Dental insurance
4d
Faculty (Rank TBD) / Director - Predoctoral Orthodontics – 993526
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Classroom
- Customer service
- Health insurance
- Dental insurance
Faculty (Rank TBD), Medical Education - 991352
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Nursing
- Medicine
- Health insurance
- Dental insurance
Electrical Project Manager
Miller Electric Company —Deerfield Beach, FL
- Full-time
- Construction site
- ERP systems
- Mid-level
- Paid holidays
- Disability insurance
Faculty (Rank TBD) – Pharmacy Practice - 999071
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Classroom
- Computer literacy
- Health insurance
- Dental insurance

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jr. administrative assistant jobs near south florida fl

Catering Services Administrative Assistant

Omni Hotels & Resorts -
Fort Lauderdale, FL

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Outlook
Presentation software
Computer literacy
Spreadsheets
High school diploma or GED
Office experience
Customer data entry

Full Job Description

Omni Fort Lauderdale Hotel

The Omni Ft. Lauderdale Hotel is a 29-story hotel, located at 1950 Eisenhower Blvd, and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites, multiple restaurants, a vibrant rooftop bar, a sprawling pool, spa, and fitness center. The hotel has over 120,000 square feet of indoor and outdoor meeting and event space, including a grand ballroom, junior ballroom, 25 breakout rooms and pre-function meeting space with waterfront views.

JOB PURPOSE: To handle all Administrative duties as required by the Catering & Convention Services Department.

ESSENTIAL JOB FUNCTIONS:

Answers incoming telephone calls from all Catering and Convention Services phone lines.
Responds to telephone inquiries by determining client's needs and specifications to relay to catering and convention services managers/directors.
Processes all incoming and outgoing correspondence as assigned.
Types all outgoing correspondence.
Maintains inventory of office supplies.
Ensures that all filing systems are maintained according to event detailed (Local, Convention and Spin-off).
Gathers and organizes all materials for weekly/monthly reports as directed.
Sells Food & Beverage to small convention groups and one-shot groups.
Daily office duties to include Event Reader Boards, Door Cards, BEO Change Log/Distribution, the Guarantee Sheet and the Daily Report.
Weekly office duties to include Weekly BEO distribution, Resume distribution, distribution of event reports, and others as assigned.
Arranges appointments for the Catering and Convention Services leadership team.
Assists with Welcome/Introduction Packets, Pre-Planning Meeting Agendas and Packets, Pre-Convention Meeting Welcome Packets and Thank You Letters.
Builds and maintains a strong rapport with assigned Catering and/or Convention Services Manager(s) client(s) and functions as their liaison as assigned.
Creates resume shells, corporate events memos, and all vouchers required for incoming customers.
Processes and completes all required documentation for telephone requests, amenity requests, key requests, banner requests, transportation requests and vendor requests.
Assists with creating and making adjustments to Banquet Event Orders (BEO’s).
Coordinates Pre-Convention Meeting and Post-Convention Meeting Outlook invites.
Supports the planning and execution of in-house meetings as assigned.
Tracks and monitors deposit payments.
Communicate clearly and affectively across all departments with day to day tasks.
Works with assigned Catering and/or Convention Manager to ensure that all functions are "tied-down" 72 hours in advance (guarantees, floor plans, entertainment, flowers, A/V etc).
Special projects, and other administrative tasks as assigned.
Provides coverage for conference concierge team as assigned.

QUALIFICATIONS:

Previous catering, convention services experience in a large convention hotel required.
Previous office and customer service experience in a large convention hotel required.
Other relevant event, meeting planning, or hotel operations experience may be considered.
High school education required, college degree preferred.
Ability to clearly and pleasantly communicate in English with guests, management and co-workers, written, verbally in person, and by telephone
Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies. Delphi experience required. Microsoft Excel, Powerpoint, and Word required.
Ability to work cohesively and respectfully with co-workers both within and outside of your department
Ability to think clearly, quickly and make concise decisions
Ability to work well under pressure, dealing with many guest and manager requests/questions within a short period of time
Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment.
Ability to prioritize and organize workload to ensure deadlines are met.
Ability to handle stressful situations, while maintaining a calm and welcoming and respectful demeanor.
Proven strong customer service focus with a passion for creating memorable and personalized guest experiences.
Expert in operating various office equipment, including but not limited to, telephones, computers, calculators, photocopiers and facsimile machines.
Must be able to work a variety of shifts, including early mornings, nights, weekends, and holidays.
Position requires the ability to sit and engage in repetitive motion, including utilizing telephone/computer for extended periods of time or for an entire shift.
Position requires the ability to move at a quick pace for extended periods of time.

ENVIRONMENT & POSITION ANALYSIS

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.
Stand, walk or sit for an extended period or for an entire work shift.
Requires the ability to perform repetitive tasks, including utilizing telephone/computer for an extended period or for an entire shift.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].

Quick Apply

Refine Your Search

jr. administrative assistant jobs in south florida fl

Catering Services Administrative Assistant

Office Administrative Assistant

Jr. Litigation Legal Assistant

Jr. Administrative Assistant

Accounting Assistant/ Data Entry Support onsite

Junior Content Creator & Marketing Assistant

Financial Services Manager

Assistant Manager Jr.

Audiology Assistant 2 (H) - Boca Raton

Real Estate Paralegal

Assistant Director, Public Utilities/Engineering

Trader Oils

Faculty (Rank TBD) - 996413

Sr. Clinical Research Coordinator - Neurology - Onsite (Full Time, Days)

Senior Project Engineer, Energy Electrical

Assistant Professor - Medical Education - 901068

Faculty (Rank TBD) / Director - Predoctoral Orthodontics – 993526

Faculty (Rank TBD), Medical Education - 991352

Electrical Project Manager

Faculty (Rank TBD) – Pharmacy Practice - 999071

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