Top 21 Front office specialist Jobs in South Plainfield, Nj

Front Office Specialist - Medication Management - Millburn, NJ
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $22 - $24 an hour
- 8 hour shift
- Ability to sit for extended periods
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Practice Support Specialist (English/Spanish)
Carrasco Quintana Law LLC —Woodbridge, NJ
- $16 - $18 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- US work authorization
- Profit sharing
- 401(k)
Quick Apply
3d
Medical Front Office - Patient Service Specialist
Kessler Rehabilitation Center —East Hanover, NJ
- $18 - $22 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Receptionist / Intake Specialist
PHILLIPS & ASSOCIATES ATTORNEYS AT LAW PLLC —New York, NY
- $60,000 - $75,000 a year
- Full-time
- Bachelor's degree
- Organizational skills
- Front desk
Quick Apply
Guest Experience Specialist - Front Desk
Marriott International, Inc —Red Bank, NJ
- $17.50 - $18.00 an hour
- Full-time
- Hotel
- High school diploma or GED
- Front desk
9d
Athletic Equipment & Operations Specialist
New Jersey Institute of Technology —Newark, NJ
- $43,049.00 - $50,362.50 a year
- Overtime
- Sales
- Mid-level
- Residential
STUDENT LEGAL SPECIALIST - FAMILY COURT
LAW DEPARTMENT —New York, NY
- $24.84 - $28.57 an hour
- Part-time
- Microsoft Outlook
- Front desk
- Entry level
- Loan forgiveness
11d
Front Desk Specialist
FITNATION ATHLETICS —Kenvil, NJ
- From $16 an hour
- Part-time
- 18 years or older
- CPR Certification
- Merchandising
- Employee discount
- Gym membership
Quick Apply
4d
Senior Business Operations Specialist
Risk Strategies —New York, NY
- $24.90 - $37.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Service Specialist
Opensity Solutions —Princeton, NJ
- Up to $25 an hour
- Overtime
- Hospitality
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
1d
Hospitality Specialist
RR Donnelley —New York, NY
- $20.52 - $28.70 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Front desk
- Disability insurance
- Health insurance
Quick Apply
4d
Intake Specialist, HomeBase (Staten Island)
CAMBA —Staten Island, NY
- $42,000 - $44,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- 403(b) matching
- Paid holidays
Quick Apply
20h
TIL - Youth Specialist
Rising Ground, Inc. —Brooklyn, NY
- $33,670 a year
- Weekends as needed
- Bilingual
- Residential
- High school diploma or GED
Quick Apply
Animal Care & Adoption Specialist (Part Time)
Bideawee —New York, NY
- $19 an hour
- Part-time
- High school diploma or GED
- Mentoring
- Front desk
Quick Apply
20h
Intake Specialist, HomeBase (Fulton St.)
CAMBA —Brooklyn, NY
- $42,000 - $44,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- 403(b) matching
- Paid holidays
Quick Apply
20h
Intake Specialist, HomeBase (Church Ave.)
CAMBA —Brooklyn, NY
- $42,000 - $44,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- 403(b) matching
- Paid holidays
Quick Apply
20h
Hair Stylist/Barber (Brazilian Professionals)
Copacabana Beauty Center —Princeton, NJ
- $30,000 - $50,000 a year
- Weekends as needed
- Barbering License
- Cosmetology License
- Hair styling
- Store discount
- Paid training
Quick Apply
Front Office Specialist
Clarkson Eyecare —Hazlet, NJ
- Background check
- Microsoft Outlook
- HIPAA
Quick Apply

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Front Desk/Medical Assistant
Confidential —Iselin, NJ
Greet patients and visitors warmly, ensuring a positive first impression. The ideal candidate will play a vital role in providing exceptional patient care and…
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Office Manager
Confidential —Woodbridge, NJ
\*\*Comprehensive Management:\*\* Oversee daily operations ensuring smooth functioning of both front desk and medical assistant roles.
$65,000 - $72,000 a year
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10d

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Clarkson Eyecare —Columbus, OH
Favorable result on background check as required by state. Answer phones (both external and internal); assure prompt, courteous service at all times.
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Medical Front Office - Patient Service Specialist
NovaCare Rehabilitation —Columbus, OH
Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room. High School Diploma or GED.
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Front Office Specialist - Medication Management - Millburn, NJ

OASIS MENTAL HEALTH CENTERS MEDICAL LLC
Millburn, NJ

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Employee discount

Qualifications

Multilingual
Organizational skills
1 year
Communication skills
Entry level

Full Job Description

Are you looking to make a positive impact on people’s lives? Full-time Front Office Specialist position for medication management is now available at our treatment center in Millburn, New Jersey.

Oasis Mental Health Centers is looking to recruit an experienced front office specialist at our new medication management office. The perfect entry-level role for those who are passionate about mental health and making a difference in people’s lives. We are looking for staff who may have experience in healthcare and/or hospitality, who consider themselves to be personable and should be able to easily connect with patients, make them feel cared for and comfortable within our treatment centers.

We are looking to bring in staff who can emphasize a "Patient First" mentality and are willing to learn. The role includes basic front office responsibilities, occasionally submitting prior authorizations, managing provider follow-up scheduling, and cross-training for the opportunity to support our Transcranial Magnetic Stimulation (TMS) and Spravato clinic upstairs with on-the-job certification to directly administer depression treatment to patients with major depressive disorder.

We offer competitive compensation packages:

Pay Range: $22-$24 per hour (based on experience/education)
401(k) with company match
Paid time off
Medical/dental/vision benefits
Employee discount

You will primarily work out of the "home" office hired for, but could, in cases of emergency, be asked to cover in another location. We are looking for candidates with availability to work 8-hour shifts from 9AM-5:30PM.

Primary Responsibilities include but are not limited to:

Greet patients with a welcoming presence as they arrive at the clinic, ensuring a positive first impression and a comfortable check-in experience.
Manage patient scheduling, including booking, confirming, rescheduling, and canceling appointments — maintaining accurate, real-time records in the EHR system.
Conduct confirmation calls one business day prior to all scheduled appointments to maximize patient attendance and minimize no-shows.
Collect, upload, and maintain new patient intake forms during first in-office visits, including registration documents, applicable consents/waivers, ID, insurance cards, and any required clinical forms — and transmit documents securely through the electronic health records (EHR) portal.
Verify patient insurance eligibility and benefits prior to appointments; assist with prior authorizations as needed in coordination with providers and billing staff.
Obtain and maintain prior authorizations for medications as required by insurance.
Collect patient financial responsibility for services rendered, including co-pays and outstanding balances, and document payments accurately.
Perform accurate, timely EHR data entry including demographic information, appointment notes, and documentation required for compliance.
Handle inbound and outbound calls professionally, triaging inquiries and routing urgent clinical matters to the appropriate clinical team members.
Support psychiatric providers with administrative tasks as needed to facilitate smooth daily clinic operations.
Maintain strict HIPAA compliance in all patient interactions, documentation, and communications — always protecting patient privacy and confidentiality.
Respond promptly to communications from team members and organizational leadership via email, phone, and internal messaging platforms.
Encompass basic knowledge of general insurance and billing procedures to either directly answer or escalate questions from patients as necessary.

Preferred Experience and Qualifications:

1–2 years of experience working front office or administrative support role in a psychiatric, behavioral health, or medication management setting.
High school diploma or equivalent required; associate or bachelor’s degree in healthcare administration, business, or a related field is a plus.
Familiarity with electronic health record (EHR) systems; ability to learn new software quickly and navigate digital platforms with confidence.
Strong interpersonal and communication skills — both verbal and written — with a genuine commitment to providing compassionate patient care.
Excellent organizational skills and high attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
Collaborative team player who brings a positive, solution-oriented attitude to the workplace.
Experience with patient engagement tools, appointment reminder systems, or patient portals.
Demonstrated ability to handle sensitive patient information with discretion, professionalism, and HIPAA compliance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general comfort with technology.
Bilingual or multilingual candidates are strongly encouraged to apply.

Characteristics Of Our employees:

Always maintain a “patient centric” mentality
Passionate about mental health and making a positive impact in people’s lives
Have a strong work ethic, be curious, and eager to learn
Act and communicate respectfully to our patients and your colleagues
Detail oriented
Physically able to stand or sit for hours at a time

Quick Apply

Refine Your Search

front office specialist jobs in south plainfield, nj

Front Office Specialist - Medication Management - Millburn, NJ

Receptionist/Practice Support Specialist (English/Spanish)

Medical Front Office - Patient Service Specialist

Receptionist / Intake Specialist

Guest Experience Specialist - Front Desk

Athletic Equipment & Operations Specialist

STUDENT LEGAL SPECIALIST - FAMILY COURT

Front Desk Specialist

Senior Business Operations Specialist

Service Specialist

Hospitality Specialist

Intake Specialist, HomeBase (Staten Island)

TIL - Youth Specialist

Animal Care & Adoption Specialist (Part Time)

Intake Specialist, HomeBase (Fulton St.)

Intake Specialist, HomeBase (Church Ave.)

Hair Stylist/Barber (Brazilian Professionals)

Front Office Specialist

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