Join Our Team as an Executive Assistant/HR Assistant
Are you a highly organized, proactive professional who thrives in a fast-paced environment? Do you enjoy managing multiple priorities, supporting executive leaders, and helping your colleagues operate efficiently? Do you value making an impact on your community? If so, we'd love to hear from you.
Our Executive Assistant/HR Assistant provides high-level administrative and operational support to our executive leadership team and completes entry-level HR responsibilities and projects. This is a key role based out of our downtown Wilmington office that requires exceptional organizational and diplomacy skills, sound judgment, discretion, and the ability to anticipate needs while managing competing priorities.
What You'll Do
As our Executive Assistant, you will:
- Serve as a primary point of contact for internal and external communications for executive leadership.
- Draft, edit, and manage correspondence, reports, presentations, and other business documents.
- Coordinate executive calendars, meetings, appointments, and travel arrangements.
- Prepare meeting agendas, materials, minutes, and follow-up action items.
- Plan and coordinate company meetings, events, and team-building activities, including virtual, in-office, and off-site events.
- Provide project coordination, track deadlines, and assist with special initiatives.
- Schedule interviews, assist with onboarding and offboarding employees, maintain HR records, and respond to employee inquiries.
- Build positive working relationships with Board members, clients, stakeholders, and employees.
- Facilitate communication between executives and internal departments to promote collaboration and alignment.
- Manage highly confidential business, financial, and HR information with professionalism and discretion.
- Perform general administrative duties and other responsibilities as assigned.
What You Bring
Experience and Education
- Associate’s Degree in Business, Management, or related field and minimum of three (3) years of experience in an administrative role within a fast-paced environment; or
- Bachelor’s Degree and one (1) year experience in an administrative or similar role in a fast-paced environment
- Equivalent experience that provides the knowledge, skills, and abilities to perform the job may be substituted for a degree.
Skills & Qualifications
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Experience using Canva or similar design and presentation software.
- Outstanding written and verbal communication skills.
- Exceptional organizational, time management, and multitasking abilities.
- Strong critical thinking and problem-solving skills.
- High emotional intelligence, professionalism, and diplomacy.
- Excellent attention to detail and accuracy.
- Ability to work independently while managing multiple priorities.
- Demonstrated initiative with the ability to anticipate executive needs.
- Commitment to maintaining the highest level of confidentiality.
- Flexibility to adapt to changing priorities; occasional extended hours or local travel may be required.
- Driver's license
Why Join Us?
This is an exciting opportunity to become a trusted partner to our executive leadership team and play a vital role in supporting organizational success. If you are resourceful, dependable, thrive in a collaborative environment, and enjoy making a meaningful impact to your organization and your community, we encourage you to apply.
Apply today and become an integral part of a team that values professionalism, collaboration, and excellence.
Community Care of the Lower Cape Fear, Inc. (CCLCF) was launched in 2003. Based in Wilmington, North Carolina, our geographic footprint spans Bladen, Brunswick, Columbus, New Hanover, Onslow, and Pender counties. Our team supports patients and healthcare providers using innovative health care solutions to deliver whole health care and impact health care outcomes in the communities we serve. As a nonprofit organization we are committed to providing our employees with a strong and healthy work life balance. We will support you in achieving this by offering:
- 37.5 hour work week Monday - Friday
- Medical, dental, vision insurance
- 401(K) with 5% matching contribution
- Paid time off (vacation and sick/personal)
- 13 paid holidays per year
- Employer paid Short and Long Term Disability
- Employer paid Group Life and AD&D insurance
- Employee Assistance Program
- Annual professional development training budget
Community Care of the Lower Cape Fear is an EOE Employer and provides equal employment opportunities to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression.
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- What are your salary requirements?
Work Location: In person
