Position Summary:
The Finance and Operations Coordinator provides advanced administrative and financial support to the Director of Finance and Operations in the day-to-day management of Ronald McDonald House Charities of the Inland Northwest.
This role is primarily responsible for executing and owning core accounting functions, maintaining accurate financial records, and ensuring strong internal controls and operational consistency across Finance and Administration. The position plays a key role in Accounts Payable (A/P), Accounts Receivable (A/R), reconciliation processes, audit preparation, and financial reporting support, while also identifying opportunities to improve systems, workflows, and efficiency.
Overview:
The Finance and Operations Coordinator is a highly organized, detail-oriented professional with strong accounting, analytical, and communication skills. This position is focused on financial accuracy, system integrity, and operational support across the organization.
Primary responsibilities include management of Accounts Payable (A/P) and Accounts Receivable (A/R), financial reconciliations, month-end support, audit preparation, and limited HR administrative compliance support.
This is a full-time, hourly, non-exempt position with benefits. Paid time off is provided per the Employee Handbook. Standard hours are Monday–Friday, 8:00 a.m. to 5:00 p.m., with flexibility based on organizational needs and approval from the Director of Finance and Operations.
Reports to: Director of Finance and Operations
Pay Range: $48,000–$62,000 annually (DOE)
Responsibilities:
Finance & Accounting (Primary Focus)
Responsible for:
- Maintains and owns Accounts Payable (A/P) and Accounts Receivable (A/R) processes with accuracy and timeliness
- Ensure proper coding, posting, and reconciliation of all financial transactions
- Maintain accurate financial records and support month-end close activities
- Independently identify and resolve discrepancies in financial records, escalating when appropriate
- Assist in preparation of trial balance and audit documentation for annual independent audit
- Support financial reporting, variance tracking, and internal reporting needs
- Monitor incoming funds and ensure proper documentation, deposit tracking, and safeguards
- Support compliance with financial policies, internal controls, and accounting procedures
- Identify opportunities to improve accounting workflows, efficiency, and accuracy
Payroll Platform
- Assist with payroll coordination and system accuracy through Payroll platform (review and support only; not full payroll ownership)
Accounting Support & Financial Operations
- Assist with budget preparation by compiling data and historical financial reports
- Maintain organized financial files and documentation for audit readiness
- Support tax filings and required state/federal financial reporting in coordination with Director
- Assist in tracking and maintaining financial data integrity across systems
- Build and maintain recurring reports using Excel or similar tools
Human Resources Compliance Support (Limited Scope)
- Support employee file maintenance and required documentation compliance
- Assist with onboarding and offboarding administrative processing (records, forms, system setup)
- Maintain confidentiality and accuracy of personnel records
- Support basic HR compliance tracking as directed by leadership
- This role does not include employee relations, performance management, or recruiting ownership
Operations Support
- Serve as a liaison between departments to support operational workflows and coordination
- Maintain organized internal systems, financial documentation, and process consistency
- Support organizational administrative needs aligned with finance and operations functions
- Contribute to process improvements that increase organizational efficiency and clarity
Qualifications / Skills
- Strong accounting background with direct experience in Accounts Payable and Accounts Receivable (required)
- Experience with reconciliations, financial recordkeeping, and month-end processes
- Proficiency in QuickBooks (required)
- Strong Excel skills (e.g., pivot tables, lookups, basic reporting) required
- Experience with or understanding of nonprofit accounting principles (fund accounting knowledge a plus)
- Strong ability to interpret financial data and support reporting processes
- High attention to detail and accuracy in financial work
- Strong organizational and time management skills with ability to manage multiple priorities
- Ability to work both independently and collaboratively in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to handle confidential financial and personnel information with discretion
- Strong problem-solving skills and process-oriented mindset with initiative to improve systems
Working Conditions / Physical Demands:
- Some lifting and carrying required; up to 35 pounds
- Standing and/or sitting for extended periods of time
- Occasional public speaking
Pay: $48,000.00 - $62,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
