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Quick Apply
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Tennessee Hospital Association —Brentwood, TN
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Executive Assistant

BIG Solutions
Columbia, TN

Quick Apply

Job Details

1 day ago

Qualifications

Computer operation
Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support

Full Job Description

Job Summary

Experienced, highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to leadership team. The ideal candidate will be a trusted team member who can manage multiple priorities, maintain confidentiality, prioritize the company culture, and ensure communications and operations run efficiently and effectively.

Job Duties and Responsibilities

Provide executive level administrative support to company administrative and operational leadership.
Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
Play an active role in managing calendars, coordinating appointments, and scheduling meetings
Assist the company’s efforts in recruitment and onboarding of new employees
Provide support between employees and HR consultant
Provide support between employees and benefit provider
Provide support between employees and IT team
Arrange client and vendor visit details as needed including travel, in-office needs and internal scheduling, onsite events, transportation, catering, etc.
Communicate with clients and vendors as needed
Develop working relationships with the various internal teams
Manage and order supply inventories for all company departments
Manage and distribute company supplied, logoed apparel as needed across all company departments
Manage employee incentive programs across all departments
Assist in planning quarterly all-staff meetings
Plan and lead annual company events (Christmas party, etc.)
Coordinate with local civic organization for any company programs, sponsorships and events
Exhibit flexibility in managing tasks
Employ effective problem solving
Other duties as assigned

Job Requirements and Qualifications

Previous experience in an administrative support role
Bachelor’s degree in business or related field preferred
Experience in administrative, marketing, and sales support desired
Ability to work with a team or independently
Strong attention to detail
Strong ability to prioritize and multitask
Desire to learn and grow with our company
Excellent written and interpersonal communication skills
Maintain high level of confidentiality
Proficient computer skills, including strong Microsoft Office Suite experience
An independent problem solver and self-starter
Comfortable working in fast-paced, collaborative environment
Effectively engage with and understand the needs of diverse individuals and groups within and outside the organization
Time management and multitasking are essential

Physical and Mental Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Overall Strength Demands: Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
Physical Demands: Continuously requires vision, hearing, twisting, and talking. Frequently requires standing, fine dexterity, sitting, and handling. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching. Rarely requires climbing.
Machines, Tools, Equipment, and Work Aids: Laptop, phone, calculator, printer, copier, and automobile.
Computer Equipment and Software: Word, Excel, PowerPoint, Outlook, Internet, and ERP system
Maintain regular work attendance during scheduled hours
Acknowledge and adhere to all company policies

Quick Apply

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personal assistant jobs in spring hill, tn

Executive Assistant

Household Manager & Family Assistant (with Light Childcare)

Executive Assistant

Executive Assistant

Executive Assistant

House Manager & Family Assistant (With Meal Prep Support)

Executive Assistant to the Executive Pastor

Executive Administrative Assistant

Sr Administrative Assistant

Executive Assistant to the Senior Pastor

Executive Assistant - Traffic Operations

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