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Meeting & Event Coordinator

US AMR-Jones Lang LaSalle Americas, Inc. -
Houston, TX

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Job Details

Full-time
11 days ago

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
In-person customer service
Receptionist experience within hospitality industry
Cross-functional collaboration
Event customer service
Technical Proficiency

Full Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Meeting & Event Coordinator – JLL

What this job involves:

The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations. If you're passionate about hospitality and thrive in dynamic, client-facing environments, this is your chance to make every event memorable.

What your day-to-day will look like:

Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requests
Consult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event support
Manage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor services
Conduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready-to-use condition with flawless execution standards
Provide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocols
Collaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpoints
Collect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

Required Qualifications:

Bachelor's degree or equivalent work experience in event planning, hospitality, or related field
1-3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center management
Strong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocols
Exceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environments
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platforms
Proven ability to manage multiple concurrent events with strong organizational and project management capabilities
Physical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Preferred Qualifications:

Experience with audio/visual technologies and technical equipment coordination for corporate events
Track record of initiative, integrity, and sound judgment in fast-paced, high-pressure corporate environments
Collaborative leadership skills with demonstrated ability to work effectively across workplace management teams
Experience utilizing facilities management platforms such as Corrigo for work order and invoice submission processes
Knowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

Location: Houston, TX

Work Shift: 1st Shift, Monday to Friday, 7:30 AM to 4:30 PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Houston, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

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