Top 1 Administrative services managers Jobs in Springfield, Ma

Manager –Bookkeeping & Administrative Services
Excel Technologies —Enfield, CT
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Sales
- Inventory management
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Manager –Bookkeeping & Administrative Services

Excel Technologies -
Enfield, CT

Quick Apply

Job Details

Full-time
$30 - $35 an hour

Qualifications

Financial close processing
Microsoft Outlook
Spreadsheets
Closing the books

Full Job Description

About Us

We are a manufacturer and distributor of precision sample preparation and analysis equipment, serving technical and industrial markets, globally, for over 53 years. With a close-knit team of 10 employees, we operate in a highly specialized and detail-driven industry where accuracy, responsiveness, and operational excellence matter.

As we continue to fine tune our performance and operational excellence, we have an opening for: Manager – AccountingAdministrative Services.

This position will serve as the operational and financial backbone of the organization.

Position Overview

This is a hands-on role responsible for:

Bookkeepinggeneral accounting
Cash management
HR administration
Contractinsurance review
Reportingfinancial analysis
Process development and operational improvement

In a small, agile company, this role is critical. You will work directly with leadership and have meaningful influence on systems, structure, and operational success.

Key Responsibilities

FinancialAccounting Management

Manage Accounts ReceivableAccounts Payable
Perform bank reconciliations
Maintain the General Ledger
Lead month-end and year-end close
Prepare and file 1099s
Conduct financial analysis for major asset acquisitions
Manage LIFO inventory accounting
Oversee non-inventory purchases
Maintain banking relationships
Support cash flow management

ReportingBusiness Analysis

Prepare daily, weekly, and monthly operational reports
Generate and reconcile monthly and annual financial statements
Provide financial insights to support decision making
Manage customer credit worthiness process

Human ResourcesAdministrative Oversight

Perform employee onboarding
Manage employee benefits administration
Review insurance packages and renewals
Maintain policies and procedures
Review contracts and agreements

Role Evolution

This is not a static position.

You will help:

Define and refine the scope of the role
Improve and document operating procedures
Identify efficiencies in accounting and administration
Streamline workflows
Fine tune internal processes

We are looking for someone with a contemporary skillset who will increase operational speed and effect timely execution of daily and monthly accounting and administrative activities.

Qualifications

Required:

Strong bookkeeping and general accounting knowledge
Experience with month-end close processes
Proficiency in Microsoft Excel, Outlook, and Word
Excellent organizational and time-management skills
Strong written and verbal communication skills
Ability to manage multiple priorities in a small-company environment

Preferred:

Experience in distribution, inventory accounting, or equipment sales
Familiarity with ERP or CRM systems
HR administration experience
Experience with LIFO accounting

Ideal Candidate

You are:

Detail-oriented and analytical
Comfortable wearing multiple hats
Self-directed and dependable
Discreet with confidential information
Motivated by building streamlined, efficient and accurate workflows

In a 10-person organization, every team member matters. This role carries visibility, responsibility, and impact.

Quick Apply

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administrative services managers jobs in springfield, ma

Manager –Bookkeeping & Administrative Services

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