Top 279 Quality documentation specialist Jobs in Springfield, Ma

Documentation Specialist
Town of West Hartford —West Hartford, CT
- $43,023 - $45,094 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
13d
Director, Quality & Performance Improvement
Baystate Health —Springfield, MA
- $158,371 - $215,342 a year
- Full-time
- 5 years
- Office
- Analysis skills
Dental Assistant
Northampton Dental Specialists Group —Northampton, MA
- $24 - $28 an hour
- Full-time
- CPR Certification
- Dental office
- Surgery
- Disability insurance
- Health insurance
Quick Apply
1d
QA Specialist_QA Engineer (local candidates only)
Millstone Medical Outsourcing —Bloomfield, CT
- $85,000 - $105,000 a year
- Full-time
- Background check
- Microsoft Excel
- 5 years
- Health insurance
- 401(k)
Quick Apply
7d
Peer and Family Mentor
ServiceNet —Northampton, MA
- $18 - $20 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- BLS Certification
- 403(b) matching
- Disability insurance
Quick Apply
General Dentist
Passion Dental LLC —Springfield, MA
- $200,000 - $268,000 a year
- Full-time
- CPR Certification
- Dental office
- BLS Certification
- Health savings account
- Health insurance
Quick Apply
General Dentist
Passion Dental LLC —Chicopee, MA
- $200,000 - $268,000 a year
- Full-time
- CPR Certification
- Dental office
- Doctoral degree
- Health savings account
- Health insurance
Quick Apply
General Dentist
Passion Dental LLC —Holyoke, MA
- $200,000 - $268,000 a year
- Full-time
- CPR Certification
- Dental office
- BLS Certification
- Health savings account
- Health insurance
Quick Apply
Nurse Practitioner (NP) or Physician Assistant (PA) Full Time Tolland, CT
IMPACT HEALTH PC —Tolland, CT
- $50,000 - $200,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Critical & Intensive Care
- Paid training
- Continuing education credits
Quick Apply
Nurse Practitioner (NP) or Physician Assistant (PA) Full Time Stafford, CT
IMPACT HEALTH PC —Stafford, CT
- $110,000 - $200,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Critical & Intensive Care
- Paid training
- Continuing education credits
Quick Apply
Certified Nursing Assistant
Rockridge Retirement Community —Northampton, MA
- $17 - $24 an hour
- Temporary
- Background check
- Patient monitoring
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
General Dentist
Passion Dental LLC —Ludlow, MA
- $200,000 - $268,000 a year
- Full-time
- CPR Certification
- Dental office
- BLS Certification
- Health savings account
- Health insurance
Quick Apply
General Sonographer
Baystate Health —Springfield, MA
- $34.34 - $54.29 a year
- Full-time
- CPR Certification
- Anatomy knowledge
- Surgery
- Health insurance
- Dental insurance
Quick Apply
1d
Developmental Specialist (1071)
Baroco Corporation —Springfield, MA
- $20 an hour
- Full-time
- Bilingual
- Background check
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Military Service - Air Force Reserve, Air Transportation
Military Service - Air Force Reserve —Springfield, MA
- From $40,000 a year
- Part-time
- Mid-level
- Driver's License
- Health insurance
- Tuition reimbursement
Military Service - Air Force Reserve, Air Transportation
Military Service - Air Force Reserve —Hartford, CT
- From $40,000 a year
- Part-time
- Mid-level
- Driver's License
- Health insurance
- Tuition reimbursement
Payroll Specialist
Confidential —Springfield, MA
- $28 - $31 an hour
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
Emergency Room Registered Nurse
Nora Concierge Care —Springfield, MA
- $78 an hour
- 12 hour shift
- Experience working with individuals with developmental disabilities
- Vital signs
- RN License
Quick Apply
4d
Cardiac Device Technician (PrepMD Required)
Pioneer Valley Cardiology Associates —Springfield, MA
- $25 - $33 an hour
- Full-time
- Private practice
- Mid-level
- Analysis skills
- Disability insurance
- Health insurance
Quick Apply
Production Specialist (Solder)
Microchip Technology —Simsbury, CT
- Full-time
- Microsoft Outlook
- English
- Mid-level

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quality documentation specialist jobs near springfield, ma

Documentation Specialist

Town of West Hartford -
West Hartford, CT

Quick Apply

Job Details

Full-time
$43,023 - $45,094 a year
13 days ago

Qualifications

Optimizing workflow processes
Records disposition policies
Version control
Confidential information handling
Digital cataloging
Process audits
Data Retention (Data management)
Content editing
Internal compliance auditing
Associate's degree in Business Administration
Release of information request management
Mid-level
Software administration
Bachelor's degree in business administration
Administrative experience
Public Administration
Data classification
Continuous improvement
Quality control
Staff training
Compliance documentation
Bachelor's degree in public administration
Document quality checks
Business Administration
Productivity software
Document change management
Business
Associate's degree
2 years
Content review

Full Job Description

The Documentation Specialist is responsible for the creation, organization, maintenance, and management of official records and documentation to ensure accuracy, compliance, and accessibility across Town departments. This position supports operational efficiency by maintaining structured recordkeeping systems, assisting with document control procedures, and ensuring compliance with applicable municipal, state, and federal regulations.

The Documentation Specialist plays a critical role in preserving public records, supporting transparency, and enhancing internal processes.

Key Responsibilities

Records & Document Management

Organize, maintain, and update physical and electronic records in accordance with retention schedules

Develop and implement document control procedures and standardized filing systems

Ensure proper classification, indexing, and retrieval of documents

Monitor compliance with state public records requirements and Town policies

Document Preparation & Quality Control

Draft, edit, format, and proofread official correspondence, reports, procedures, and policy documents

Review documents for completeness, consistency, and accuracy

Maintain version control for policies, forms, and operational procedures

Assist departments in preparing materials for public meetings and official filings

Compliance & Public Access

Support responses to public records requests (FOIA) in coordination with appropriate departments

Ensure confidentiality and secure handling of sensitive information

Assist with audits and internal reviews related to documentation practices

Systems & Process Improvement

Maintain document management software and electronic filing systems

Recommend improvements to recordkeeping processes and digital workflows

Provide guidance and training to staff on documentation standards and retention policies

Qualifications

Education & Experience

Associate's or Bachelor's degree in Business Administration, Public Administration, Information Management, or related field preferred

2-5 years of experience in records management, document control, administrative support, or a related role

Experience in municipal government or public sector preferred

Knowledge, Skills & Abilities

Strong understanding of records management principles and document control practices

Excellent organizational and time-management skills

High attention to detail and accuracy

Proficiency in Microsoft Office Suite and document management systems

Strong written communication and proofreading skills

Ability to handle confidential information with discretion

Ability to work independently and collaboratively

Quick Apply

Refine Your Search

quality documentation specialist jobs in springfield, ma

Documentation Specialist

Director, Quality & Performance Improvement

Dental Assistant

QA Specialist_QA Engineer (local candidates only)

Peer and Family Mentor

General Dentist

General Dentist

General Dentist

Nurse Practitioner (NP) or Physician Assistant (PA) Full Time Tolland, CT

Nurse Practitioner (NP) or Physician Assistant (PA) Full Time Stafford, CT

Certified Nursing Assistant

General Dentist

General Sonographer

Developmental Specialist (1071)

Military Service - Air Force Reserve, Air Transportation

Military Service - Air Force Reserve, Air Transportation

Payroll Specialist

Emergency Room Registered Nurse

Cardiac Device Technician (PrepMD Required)

Production Specialist (Solder)

I want to receive the latest job alert for quality documentation specialist in springfield, ma

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Key Responsibilities

Records & Document Management

Document Preparation & Quality Control

Compliance & Public Access

Systems & Process Improvement

Qualifications

Education & Experience

Knowledge, Skills & Abilities

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