Top 1614 Administrator Jobs in Springfield, Va

Catering Sales Administrator
Thompson Washington DC —Washington, DC
- $26 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid training
- Health insurance
Quick Apply
Administrative Specialist, Donor Care
The Salvation Army National Headquarters —Alexandria, VA
- Full-time
- Microsoft Excel
- English
- Office
- Free parking
- Health insurance
Quick Apply
Senior Administrative Associate
Association of American Medical Colleges —Washington, DC
- $60,350 - $71,000 a year
- Full-time
- Customer service
- Writing skills
- Mid-level
- Paid parental leave
- Paid holidays
9d
Admin - Executive Assistant
Progression Inc —Falls Church, VA
- $40 - $55 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant
Systems Planning and Analysis —Alexandria, VA
- $38.46 - $43.27 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- Health savings account
- Disability insurance
Administrative Coordinator
Prince William County Government —Woodbridge, VA
- $28.32 - $38.63 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
13h
Office Administrator (Part Time)
BRG Communications —Alexandria, VA
- $30 - $36 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
- 401(k) matching
14d
ADMINISTRATIVE ASSISTANT I
Prince William County Public Schools —Manassas, VA
- $23.02 - $36.86 an hour
- Full-time
- Typing
- In-person
- Entry level
6d
Administrative Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
ADMINISTRATIVE ASSISTANT II
Prince William County Public Schools —Woodbridge, VA
- $25.09 - $40.18 an hour
- Full-time
- Mid-level
- Office
- In-person
5h
Contracts Administrator
BAE Systems Inc. —McLean, VA
- $101,398 - $172,377 a year
- Full-time
- Remote
- 6 years
- Office
- Analysis skills
- Health savings account
- Paid holidays
Administrative Assistant
Northrop Grumman —Falls Church, VA
- $66,600 - $111,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
- Paid holidays
Administrative Assistant
The Park at 14th —Washington, DC
- $70,000 - $200,000 a year
- Weekends as needed
- Word processing
- High school diploma or GED
- Data entry
Operations Scheduling Specialist
Amentum —Springfield, VA
- $65 an hour
- Weekends as needed
- Microsoft Excel
- Customer service
- Mid-level
- Employee stock purchase plan
- Paid holidays
5d
Case Administrator
District of Columbia District Court —Washington, DC
- $56,478 - $101,109 a year
- Mid-level
- Office
Administrative Assistant I
Fairfax County Public Schools —Fairfax County, VA
- $53,163 - $91,983 a year
- Full-time
- Classroom
- High school
- Writing skills
1d
Disability Support Worker – Junior
Parsons —Springfield, VA
- $26.59 - $46.54 an hour
- Microsoft Excel
- Experience working with individuals with disabilities
- Office
- Wellness program
- Paid holidays
Administrative Support Assistant
AHU Technologies Inc —Washington, DC
- $30 - $35 an hour
- Full-time
- Hybrid work
- Driver's License
- Entry level
- Work from home
Quick Apply
Lease Administrator
Lincoln Property Company —Arlington, VA
- $85,000 - $95,000 a year
- Background check
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Quick Apply
8d
Human Resources Administrator
National Fish and Wildlife Foundation —Washington, DC
- $36.06 an hour
- Full-time
- Background check
- Customer service
- Word processing
- Loan repayment program
Quick Apply

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Catering Sales Administrator

Thompson Washington DC -
Washington, DC

Quick Apply

Job Details

Full-time
$26 - $28 an hour

Benefits

Paid training
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Opportunities for advancement
Life insurance
Paid sick time

Qualifications

Customer communication
Teamwork
Computer literacy
Administrative experience
Attention to detail
Time management
Office experience

Full Job Description

About Thompson Washington DC

At Thompson Washington DC, we create unforgettable experiences through thoughtful service, exceptional culinary offerings, and seamless event execution. From intimate social gatherings to large corporate meetings and weddings, our Catering & Events team plays a vital role in delivering luxury hospitality that exceeds expectations.

We are seeking an organized, detail-oriented, and hospitality-driven Catering Sales Administrator to join our team. This position is perfect for someone who enjoys both administrative coordination and hands-on event execution while building relationships with clients and hotel teams.

Position Summary

The Catering Sales Administrator serves as the administrative backbone of the Catering & Events team while also acting as an operational partner during on-site events. This role manages contracts, Banquet Event Orders (BEOs), event documentation, client communications, and billing while ensuring all departments are aligned for successful execution.

In addition to office responsibilities, this position will regularly oversee designated catering and banquet events on property, serving as the primary liaison between the client and hotel operations to ensure every event is executed flawlessly.

Key Responsibilities Sales & Administrative Support

Provide daily administrative support to the Catering & Events team.
Answer phones, respond to client inquiries, greet guests, and maintain a professional office environment.
Prepare proposals, contracts, banquet event orders (BEOs), invoices, group resumes, and other event documentation with exceptional accuracy.
Maintain catering files, event calendars, and department records.
Manage client information, bookings, and event details within Delphi.fdc, Envision, Opera, CI/TY, or other hotel sales systems.
Coordinate internal communications between Sales, Banquets, Culinary, Front Office, Housekeeping, Engineering, and other departments.

Event Planning & Execution

Lead weekly Banquet Event Order (BEO) meetings by presenting detailed event information to culinary, banquet, and hotel leadership teams.
Serve as the on-site contact for assigned banquet and catering events, ensuring every detail is executed according to client expectations.
Monitor event timelines, room setup, food and beverage service, and event flow while proactively resolving issues.
Conduct post-event walkthroughs and gather operational feedback to improve future events.
Complete post-banquet recaps and financial check reviews daily.

Client Experience

Build strong relationships with clients by providing timely, professional communication throughout the planning process.
Coordinate menu tastings, planning meetings, and site visits.
Conduct property tours for prospective clients when needed.
Respond promptly to client requests, changes, and special accommodations while maintaining the highest level of service.

Financial & Operational Support

Process deposits, final payments, and billing adjustments.
Assist with post-event billing reconciliation and invoice accuracy.
Ensure all financial transactions comply with hotel accounting policies.
Support revenue optimization by ensuring event details and billing are accurate and complete.

Qualifications

1–2 years of administrative, catering, hotel, or event planning experience preferred.
Experience within a hotel, luxury hospitality, restaurant, or food & beverage environment strongly preferred.
Familiarity with Delphi.fdc, Envision, Opera, CI/TY, or similar hotel systems preferred.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Excellent verbal and written communication skills with a hospitality-first mindset.
Outstanding organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong attention to detail and commitment to accuracy.
Ability to think quickly, solve problems proactively, and adapt to changing event needs.
Professional appearance and demeanor with a passion for creating memorable guest experiences.
Ability to work independently while collaborating effectively with multiple hotel departments.
Flexible schedule, including evenings, weekends, and holidays as business demands require.

Physical Requirements

Ability to stand and walk for extended periods during events.
Ability to sit and work at a computer for prolonged periods.
Frequent walking throughout the hotel to support meetings and events.
Ability to bend, reach, push, pull, and lift up to 50 pounds.
Ability to assist with event setup, signage, menus, and other event materials as needed.

Benefits & Perks

At Thompson Washington DC, we believe our team members are our greatest asset. We are proud to offer a comprehensive benefits package that supports your career and well-being.

Benefits include:

Competitive hourly pay
Paid Time Off (PTO)
Paid Sick Leave
401(k) Retirement Plan
Medical, Dental, and Vision Insurance (for eligible team members)
Hyatt Team Member Hotel Discounts at Hyatt properties worldwide
Friends & Family Hotel Discount Program
Employee Assistance Program (EAP)
Paid training and professional development
Opportunities for advancement within Hyatt and Oxford Hotels & Resorts
A collaborative and inclusive workplace where hospitality and teamwork are at the heart of everything we do

If you're passionate about hospitality, thrive in a fast-paced environment, and enjoy bringing exceptional events to life, we'd love to welcome you to the Thompson Washington DC team.

Pay: $26.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in springfield, va

Catering Sales Administrator

Administrative Specialist, Donor Care

Senior Administrative Associate

Admin - Executive Assistant

Administrative Assistant

Administrative Coordinator

Office Administrator (Part Time)

ADMINISTRATIVE ASSISTANT I

Administrative Assistant - NIH

ADMINISTRATIVE ASSISTANT II

Contracts Administrator

Administrative Assistant

Administrative Assistant

Operations Scheduling Specialist

Case Administrator

Administrative Assistant I

Disability Support Worker – Junior

Administrative Support Assistant

Lease Administrator

Human Resources Administrator

I want to receive the latest job alert for administrator in springfield, va

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