Top 1756 Administrative assistant Jobs in Springfield Nj

Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
13d
Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Administrative assistant
Jaeger Lumber —Union, NJ
- $40,000 - $150,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
Quick Apply
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant at Med Spa
G Lab Aesthetics —Westfield, NJ
- $25 an hour
- Part-time
- Inventory management
- Writing skills
- In-person
- Paid time off
- 401(k) matching
Quick Apply
1d
Administrative Assistant, Client Service
Jacobs Levy Equity Management —Florham Park, NJ
- $70,000 - $85,000 a year
- Email
- Microsoft Outlook
- 5 years
- Office
- Profit sharing
- Health insurance
1d
Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Assistant
Episcopal Diocese of Newark —Livingston, NJ
- $33 - $38 an hour
- Part-time
- Background check
- Hospitality
- Spanish
- Paid time off
- Retirement plan
Quick Apply
11d
Administrative Assistant
Childrens Specialized Hosp —Mountainside, NJ
- $20.46 - $24.55 an hour
- 8 hour shift
- Microsoft Outlook
- Experience working with individuals with disabilities
- Hospital
- Disability insurance
- Health insurance
9d
CONCESSIONS ADMIN - PRUDENTIAL CENTER
Levy Sector —Newark, NJ
- $25 an hour
- Part-time
- Background check
- Food service experience
- Restaurant
- Wellness program
- Paid time off
Quick Apply
6d
Administrative Assistant
Columbia University —New York, NY
- $67,500 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant
Nomura —New York, NY
- $95,000 - $120,000 a year
- Mid-level
- Office
- Bachelor's degree
- Paid time off
- Parental leave
Administrative Assistant
Lackawanna Offices LLC —Montclair, NJ
- $25 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Writing skills
Quick Apply
Executive Assistant (Berkeley Heights, NJ)
Hewlett Packard Enterprise —Berkeley Heights, NJ
- $24.95 - $49.95 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Travel reimbursement
Dispatch Support / Scheduler Assistant
HireNow Staffing —Union, NJ
- $23 an hour
- Full-time
- Hybrid work
- No experience needed
- Mid-level
- Administrative experience
Quick Apply
Operations and Development Assistant
Partnership for a Drug-Free New Jersey —Millburn, NJ
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Office
Quick Apply
9d
Administrative Assistant
Crane Aerospace & Electronics —West Caldwell, NJ
- $31.11 - $38.51 an hour
- Part-time
- Background check
- Microsoft Outlook
- Customer service
- Paid holidays
- Disability insurance
10d
Administrative Assistant
PuroClean of Morristown/Parsippany —Livingston, NJ
- $22 - $28 an hour
- Full-time
- Office
- Organizational skills
- Marketing
- Paid training
- Health insurance
Quick Apply
7d

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Administrative & Office Coordinator

Prada -
New York, NY

Apply Now

Job Details

$75,000 - $90,000 a year
13 days ago

Qualifications

Executive administrative support
Research
Improving operational efficiency
Managing projects
Productivity software
Office management
Process improvement planning

Full Job Description

Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. The Group, a world leader in the luxury sector, operates in more than 45 countries with the PRADA, Miu Miu, Versace, Church’s, Car Shoe and Luna Rossa brands, and has employees of over 100 nationalities.

Job Summary / Purposes

The Office Coordinator is responsible for the overall coordination and operational support of the Corporate Office, ensuring an efficient, organized, and well-functioning workplace environment. This role serves as a key point of contact between the Executive Office, employees, local teams, and external partners, facilitating communication, coordination, and the execution of office-related initiatives.

The Office Coordinator will provide administrative support to the Executive Office Leadership, oversee office processes, identify opportunities for improvement, and ensure alignment with business needs. This role will also supervise and support the receptionist and administrative resources, ensuring appropriate coverage and effective daily operations.

Responsibilities

Office Coordination & Operations

Maintain close communication with Executive Office Leadership, providing regular updates on office operations, priorities, and ongoing initiatives
Act as a liaison between the local Corporate Office and Italian Headquarters, ensuring effective communication and coordination
Coordinate office operations and ensure a professional, organized, and efficient working environment
Partner with Facilities and external vendors to support office improvements, maintenance needs, and workplace initiatives
Identify opportunities to improve office processes, workflows, and employee experience, and support the implementation of new procedures
Coordinate office-related projects and provide administrative support as needed, including scheduling meetings, maintaining calendars, conducting research, and preparing reports
Support the planning and coordination of corporate meetings, events, and office initiatives
Ensure office policies, procedures, and operational standards are properly followed

Executive Office Support

Provide administrative support to Executive Office Leadership on various projects and priorities
Assist with coordination of internal communications and office announcements
Support cross-functional collaboration between departments and ensure timely follow-up on assigned actions
Serve as a resource for employees regarding office procedures, resources, and general inquiries

Team Supervision & Administrative Support

Supervise, coordinate, train, and support the receptionist and administrative resources on their daily responsibilities
Ensure receptionist coverage is aligned with business needs and communicate any changes or operational concerns to Executive Office Leadership
Delegate and coordinate administrative tasks based on business priorities
Provide guidance and support to ensure consistent service levels and a professional office experience

Qualifications / Requirements

Prior experience in office management, office coordination, executive support, or a similar administrative leadership role
Experience supervising or coordinating administrative teams preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent communication and interpersonal skills with the ability to interact professionally with executives, employees, and external partners
Ability to work independently, anticipate needs, and proactively resolve issues
Strong attention to detail and problem-solving skills
Ability to manage projects, coordinate resources, and improve processes
Proficiency in Microsoft Office Suite and office management systems
Regular attendance and punctuality

Compensation

The annual salary range for this position may vary from $75,000 - $90,000, and if applicable, may be eligible for bonuses and other incentive opportunities. The rate of pay offered may vary depending on job-related knowledge, skills, and experience.

#LI-KS2

Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth.
Prada Group promotes an inclusive work environment, ensuring equal opportunities for all candidates, regardless of gender, ethnicity, sexual orientation, disability, or other personal characteristics. We believe that diversity is a value and we are committed to build a fair and respectful workplace for all.

Apply Now

Refine Your Search

administrative assistant jobs in springfield nj

Administrative & Office Coordinator

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