Top 326 appointment coordinator Jobs in st. louis, mo

Orthodontic Treatment Coordinator
Bankhead and Firth Orthodontics —Sunset Hills, MO
- $18 - $27 an hour
- Full-time
- Dental office
- Sales
- Customer service
- Paid time off
- 401(k) matching
Quick Apply
6d
Dental Front Office Coordinator
Preferred Search Group —Clayton, MO
- $30 - $35 an hour
- Full-time
- Private practice
- Dental office
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Client Service Coordinator – Level 1
Infinity Wealth (Ameriprise-Affiliated) —Chesterfield, MO
- $31,500 - $45,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Salesforce
- Health savings account
- Health insurance
Quick Apply
Clinic Coordinator
Easterseals Midwest —Rock Hill, MO
- Mid-level
- 3 years
- High school diploma or GED
Patient Coordinator
Victory Men's Health —O'Fallon, IL
- $51,000 - $56,000 a year
- Full-time
- Background check
- Mid-level
- 401(k) matching
- Employee discount
Quick Apply
Patient Care Coordinator-St. Louis, MO
Sonova —St. Louis, MO
- $18 - $20 an hour
- No weekends
- Microsoft Outlook
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Medical Services Coordinator (Remote)
MEM —St. Louis, MO
- $39,200 - $58,800 a year
- Full-time
- Remote
- Mid-level
- Administrative experience
- High school diploma or GED
- Profit sharing
- Paid jury duty
Admissions Counselor - Admissions - Welcome Center Services
Washington University in St Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Overtime
- Management
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
Elementary Administrative Assistant (11-month)
Ladue School District —St. Louis, MO
- $19.64 - $29.45 an hour
- Full-time
- School experience
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
12d
Program Coordinator II (Hybrid) - Office of Medical Student Affairs
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Commuter assistance
- Employee assistance program
12d
Operations Support Assistant
Reimagine Resources —St. Louis, MO
- $18 - $20 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Employee discount
- Opportunities for advancement
Quick Apply
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Administrative Coordinator II (Hybrid) - Academy of Educators
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Service Desk Coordinator
Paul Mitchell Schools —St. Louis, MO
- From $17 an hour
- Part-time
- Computer literacy
- Mentoring
- Organizational skills
- Paid training
- Employee discount
Quick Apply
Billing and Insurance Coordinator (Hybrid) - Infectious Diseases
Washington University in St Louis —St. Louis, MO
- $52,600 - $78,900 a year
- Online Application
- Microsoft Word
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Administrative Coordinator III - Radiology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Computer literacy
- Pass drug screening
- Office
- Commuter assistance
- Employee assistance program
Administrative Coordinator II - Office of Medical Student Education
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Outlook
- Computer literacy
- Writing skills
- Commuter assistance
- Employee assistance program
12d
Administrative Coordinator III - Hematology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Executive Assistant
Metal Exchange —St. Louis, MO
- $78,507 - $100,255 a year
- Full-time
- Hybrid work
- 7 years
- Pass drug screening
- Research
- Paid holidays
- Disability insurance
Admissions Services Coordinator - Admissions Office
Washington University in St Louis —St. Louis, MO
- $17.87 - $27.06 an hour
- Online Application
- Microsoft Word
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
7d

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Orthodontic Treatment Coordinator

Bankhead and Firth Orthodontics -
Sunset Hills, MO

Quick Apply

Job Details

Full-time
$18 - $27 an hour
6 days ago

Benefits

Paid time off
401(k) matching
Opportunities for advancement

Qualifications

Computer operation
Customer communication
Teamwork
Sales
Customer service
Medical scheduling
High school diploma or GED
Quality data entry
Time management
Customer data entry

Full Job Description

Orthodontic Treatment Coordinator Position Title

Orthodontic Treatment Coordinator (TC)

Reports To

Treatment Coordinator Lead / Director of Practice Operations / Orthodontists

Position Summary

The Orthodontic Treatment Coordinator is responsible for guiding new patients and families through the orthodontic consultation and treatment start process. This role focuses on delivering an exceptional patient experience, presenting treatment plans and financial arrangements, increasing case acceptance, and coordinating communication between patients, clinical team members, and administrative staff.

The Treatment Coordinator serves as the primary relationship-builder for prospective patients and plays a key role in practice growth, scheduling efficiency, and patient satisfaction.

Essential Duties and Responsibilities

Patient Experience & Consultations

Welcome new patients and families in a warm, professional manner
Build rapport and create a positive first impression of the practice
Conduct new patient consultations and office tours
Explain orthodontic treatment recommendations clearly and confidently
Educate patients on appliances, treatment timelines, and expected outcomes
Answer questions regarding treatment options, insurance, and financing
Ensure patients understand the benefits and importance of recommended treatment
Follow up with pending patients to encourage treatment acceptance

Financial Coordination

Present treatment fees and financial arrangements
Explain payment options, contracts, and financing programs
Verify orthodontic insurance benefits and estimate patient portions
Coordinate down payments and contract completion
Maintain accurate financial documentation and signed agreements
Collaborate with the Financial Coordinator regarding payment arrangements

Scheduling & Case Management

Schedule patient starts and initial appointments
Coordinate with clinical staff regarding treatment readiness
Track consultation outcomes and treatment conversion rates
Monitor pending treatment reports and follow-up systems
Ensure all patient records and forms are completed before treatment begins

Communication & Practice Growth

Maintain professional communication with patients and parents
Support internal marketing and referral-building initiatives
Encourage online reviews and patient referrals
Assist with community events, contests, and practice promotions when needed
Support office goals related to starts, production, and patient retention

Administrative Responsibilities

Maintain accurate patient notes and documentation in practice management software
Ensure HIPAA compliance and patient confidentiality
Participate in team meetings and continuing education
Assist with front desk coverage as needed
Maintain knowledge of orthodontic procedures, products, and technology
Provide chair side support and assist with clinic coverage as needed

Key Performance Indicators (KPIs)

Number of exams/consultations completed
Eligible exam percentage
Same-day start percentage
Case acceptance percentage
Net production from starts
Pending patient conversion rate
Patient satisfaction and reviews
Scheduling efficiency

Required Qualifications

High school diploma or equivalent required
Previous orthodontic or dental experience preferred
Strong communication and interpersonal skills
Sales and customer service experience preferred
Professional appearance and demeanor
Ability to multitask in a fast-paced environment
Basic computer and data entry skills
Experience with orthodontic software preferred (e.g., Dolphin Management)

Preferred Skills

Strong presentation and closing skills
Knowledge of orthodontic terminology and procedures
Insurance verification experience
Financial coordination knowledge
Organizational and time management skills
Ability to work independently and collaboratively

Physical Requirements

Ability to sit and stand for extended periods
Frequent computer and phone use
Ability to communicate clearly with patients and team members
Occasional lifting of office supplies up to 40 pounds

Work Schedule

Full-time (Monday through Thursday 32-36 hours per week)
Some evening hours may be required
Travel between four locations

Performance Expectations

The Treatment Coordinator is expected to:

Maintain a high level of professionalism and positivity
Contribute to practice growth and patient satisfaction
Meet or exceed consultation and treatment conversion goals
Support a team-oriented office culture
Protect patient confidentiality and uphold office policies

Job Type: Full-time

Pay: $18.00 - $27.00 per hour

Benefits:

401(k) matching
Opportunities for advancement
Paid time off

Experience:

Orthodontic: 1 year (Preferred)
Administrative: 1 year (Preferred)
Sales: 1 year (Preferred)
Customer service: 1 year (Preferred)

Ability to Commute:

Sunset Hills, MO 63127 (Preferred)

Ability to Relocate:

Sunset Hills, MO 63127: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in st. louis, mo

Orthodontic Treatment Coordinator

Dental Front Office Coordinator

Client Service Coordinator – Level 1

Clinic Coordinator

Patient Coordinator

Patient Care Coordinator-St. Louis, MO

Medical Services Coordinator (Remote)

Admissions Counselor - Admissions - Welcome Center Services

Elementary Administrative Assistant (11-month)

Program Coordinator II (Hybrid) - Office of Medical Student Affairs

Operations Support Assistant

Administrative Coordinator III (Hybrid) - Neurology

Administrative Coordinator II (Hybrid) - Academy of Educators

Service Desk Coordinator

Billing and Insurance Coordinator (Hybrid) - Infectious Diseases

Administrative Coordinator III - Radiology

Administrative Coordinator II - Office of Medical Student Education

Administrative Coordinator III - Hematology

Executive Assistant

Admissions Services Coordinator - Admissions Office

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