Top 39 Executive assistant/office manager Jobs in St. Louis, Mo

Clinical Operations Manager
Helios Specialty Healthcare-Otolaryngology —St. Louis, MO
- $80,000 - $95,000 a year
- Full-time
- Background check
- Nursing
- Management
- Continuing education credits
- Health savings account
Quick Apply
5d
Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Executive Assistant II (Comptroller's Office)
City of St. Louis —St. Louis, MO
- $70,044 - $105,066 a year
- Full-time
- Google Workspace
- Customer service
- Office
12d
Executive Administrative Assistant
McCormack Baron Salazar —St. Louis, MO
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
National Leasing Executive
Michelson Realty Company —St. Louis, MO
- $18 - $19 an hour
- Full-time
- Background check
- Sales
- Customer service
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
AESCULAP INC. —Hazelwood, MO
- Microsoft Excel
- Basic math
- Mid-level
- Health insurance
- 401(k)
12d
Administrative Assistant II (Classification and Compensation)
City of St. Louis —St. Louis, MO
- $47,424 - $71,110 a year
- Full-time
- Oracle
- Research
- Mid-level
5d
Assistant Property Manager
East Lake Management —East Saint Louis, IL
- $40,000 - $50,000 a year
- Full-time
- Remote
- Hospitality
- Microsoft Excel
- Mid-level
10d
Sales Administrative Assistant
Hilton Pennywell St Louis at The Arch —St. Louis, MO
- $20 an hour
- Weekends as needed
- Word processing
- No experience needed
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Assistant Program Director of Foster Care
Caritas Family Solutions —Alton, IL
- $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health insurance
Personal Assistant
Irma Jean's Restaurant & Sports Bar —Florissant, MO
- $16 - $25 an hour
- Part-time
- Inventory management
- Restaurant management
- Supervising experience
- Flexible schedule
Quick Apply
Senior Research Program Manager (Hybrid) - Emergency Medicine
Washington University in St. Louis —St. Louis, MO
- $77,700 - $120,400 a year
- Weekends as needed
- Hybrid work
- Pass drug screening
- English
- Office
- Commuter assistance
- Employee assistance program
4d
Administrative Assistant
SHERATON PLAZA —St. Louis, MO
- $16.50 an hour
- Ability to walk for extended periods
- Word processing
- English
Quick Apply
Business Clerk
The Salvation Army Central Territory —St. Louis, MO
- $15 - $17 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Private Dining & Events Manager
Ruth's Chris Steak House —St. Louis, MO
- 8 hour shift
- Microsoft Outlook
- No education required
- Marketing
- Paid training
- Health insurance
Quick Apply
Assistant Hotel Manager
American Cruise Lines —Alton, IL
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
PT Archive Processing Assistant
THE LUTHERAN CHURCH - MISSOURI SYNOD —St. Louis, MO
- Part-time
- Mid-level
- Organizational skills
- Computer skills
Assistant Property Manager
East St. Louis Housing Authority —East Saint Louis, IL
- $41,600 - $42,848 a year
- Email
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Internal Audit Assistant Manager (CS27-023)
Southern Illinois University Edwardsville —Edwardsville, IL
- $75,000 - $95,000 a year
- Online Application
- Pass drug screening
- Mid-level
- Office
- Paid holidays
- Health insurance
13d
Legal Assistant
American Medical Administrators LTC —St. Louis, MO
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply

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Clinical Operations Manager

Helios Specialty Healthcare-Otolaryngology
St. Louis, MO

Quick Apply

Job Details

Full-time
$80,000 - $95,000 a year
5 days ago

Benefits

Continuing education credits
Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Adoption assistance
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Flexible schedule
Life insurance

Qualifications

Management
Electronic health records (EHR) management
Outpatient clinic experience
Workflow management (operations management method)
CMS
CMS regulatory compliance
Supervising experience
CLIA regulations
Leading team collaboration initiatives
Productivity software
Regulatory compliance analysis
Managing patient records
Quality assurance experience within healthcare

Full Job Description

About Helios Specialty Healthcare

Helios is a physician-led, multispecialty healthcare organization committed to delivering exceptional patient care through clinical excellence, innovation, and collaboration. Our Otolaryngology (ENT) Division is seeking an experienced Clinical Operations Manager to provide leadership across our growing physician practices.

If you are a collaborative healthcare leader who enjoys improving clinical operations, mentoring staff, and partnering with physicians to deliver outstanding patient care, we encourage you to apply.

Position Summary

The Clinical Operations Manager provides operational and clinical leadership for assigned physician practices. This position partners closely with physicians, advanced practice providers, practice managers, executive leadership, and clinical staff to ensure exceptional patient care, efficient clinic operations, regulatory compliance, employee engagement, and continuous quality improvement.

The Clinical Operations Manager serves as the operational leader for clinical services, driving standardized clinical workflows, evidence-based practices, patient safety initiatives, and an exceptional patient experience across multiple clinic locations.

What You'll Do

Lead and develop Medical Assistants, LPNs, RNs, and other clinical support staff.
Standardize clinical workflows, rooming procedures, and best practices across all locations.
Partner with physicians and providers to improve patient flow, clinic efficiency, and overall operational performance.
Ensure compliance with OSHA, HIPAA, CMS, CLIA, accreditation standards, and organizational policies.
Oversee medication management, infection prevention, sterilization processes, and clinical documentation standards.
Monitor quality metrics, identify opportunities for improvement, and implement corrective action plans.
Lead onboarding, competency validation, continuing education, and professional development for clinical staff.
Participate in recruitment, staffing, scheduling, performance management, and succession planning.
Investigate patient safety events and collaborate on solutions that improve quality outcomes.
Support implementation of new clinical technologies, equipment, and service lines.
Serve as a resource for patient concerns requiring leadership involvement.
Promote a culture of teamwork, accountability, continuous improvement, and outstanding patient service.

Qualifications Required

Bachelor's degree in Healthcare Administration, Business Administration, Nursing, or a related healthcare field (or an equivalent combination of education and experience).
Minimum of five (5) years of progressive leadership experience in healthcare operations.
At least three (3) years of supervisory or management experience.
Clinical experience in an ambulatory physician practice.
Experience supervising Medical Assistants, LPNs, RNs, and other clinical support staff.
Strong understanding of physician practice operations and clinical workflows.
Knowledge of CMS, OSHA, HIPAA, CLIA, and applicable accreditation standards.
Experience with quality improvement initiatives and regulatory compliance.
Excellent leadership, communication, organizational, and problem-solving skills.
Proficiency with Electronic Medical Records (EMR) systems and Microsoft Office.

Preferred

Current certification as a Certified Medical Assistant (CMA/RMA), Licensed Practical Nurse (LPN), or Registered Nurse (RN).
Current Basic Life Support (BLS) certification.
Experience partnering directly with physicians and advanced practice providers to improve clinical performance.
Experience with workflow optimization, staffing models, and multidisciplinary team leadership.

What You'll Do

Lead and develop Medical Assistants, LPNs, RNs, and other clinical support staff.
Standardize clinical workflows, rooming procedures, and best practices across all locations.
Partner with physicians and providers to improve patient flow, clinic efficiency, and overall operational performance.
Ensure compliance with OSHA, HIPAA, CMS, CLIA, accreditation standards, and organizational policies.
Oversee medication management, infection prevention, sterilization processes, and clinical documentation standards.
Monitor quality metrics, identify opportunities for improvement, and implement corrective action plans.
Lead onboarding, competency validation, continuing education, and professional development for clinical staff.
Participate in recruitment, staffing, scheduling, performance management, and succession planning.
Investigate patient safety events and collaborate on solutions that improve quality outcomes.
Support implementation of new clinical technologies, equipment, and service lines.
Serve as a resource for patient concerns requiring leadership involvement.
Promote a culture of teamwork, accountability, continuous improvement, and outstanding patient service.

Qualifications Required

Bachelor's degree in Healthcare Administration, Business Administration, Nursing, or a related healthcare field (or an equivalent combination of education and experience).
Minimum of five (5) years of progressive leadership experience in healthcare operations.
At least three (3) years of supervisory or management experience.
Clinical experience in an ambulatory physician practice.
Experience supervising Medical Assistants, LPNs, RNs, and other clinical support staff.
Strong understanding of physician practice operations and clinical workflows.
Knowledge of CMS, OSHA, HIPAA, CLIA, and applicable accreditation standards.
Experience with quality improvement initiatives and regulatory compliance.
Excellent leadership, communication, organizational, and problem-solving skills.
Proficiency with Electronic Medical Records (EMR) systems and Microsoft Office.

Preferred

Current certification as a Certified Medical Assistant (CMA/RMA), Licensed Practical Nurse (LPN), or Registered Nurse (RN).
Current Basic Life Support (BLS) certification.
Experience partnering directly with physicians and advanced practice providers to improve clinical performance.
Experience with workflow optimization, staffing models, and multidisciplinary team leadership.

Why Join Helios?

Join a growing physician-led organization dedicated to clinical excellence.
Collaborate with experienced physicians and healthcare leaders.
Opportunity to influence operations across multiple practice locations.
Supportive, team-oriented culture focused on innovation and continuous improvement.
Competitive salary and comprehensive benefits package, including medical, dental, vision, paid time off, retirement plan, and professional development opportunities.

Helios is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.

Pay: $80,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Adoption assistance
Continuing education credits
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance

Experience:

Management: 3 years (Required)
Healthcare Operations: 5 years (Required)

License/Certification:

MA certification or PN/RN license (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant/office manager jobs in st. louis, mo

Clinical Operations Manager

Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative

Executive Assistant II (Comptroller's Office)

Executive Administrative Assistant

National Leasing Executive

Administrative Assistant

Administrative Assistant II (Classification and Compensation)

Assistant Property Manager

Sales Administrative Assistant

Assistant Program Director of Foster Care

Personal Assistant

Senior Research Program Manager (Hybrid) - Emergency Medicine

Administrative Assistant

Business Clerk

Private Dining & Events Manager

Assistant Hotel Manager

PT Archive Processing Assistant

Assistant Property Manager

Internal Audit Assistant Manager (CS27-023)

Legal Assistant

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