Top 2920 Program assistant Jobs in Staten Island, Ny

Office Assistant/Receptionist
Grant Herrmann Schwartz & Klinger LLP —New York, NY
- $25 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Residential Borough Program
Horizon Staffing Solutions —Brooklyn, NY
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant
ROGERS SURVEYING, PLLC —Staten Island, NY
- $24 - $30 an hour
- Part-time
- Office
- Contracts
- Typing
- Health savings account
- Relocation assistance
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Administrative Assistant - Residential Mgmt. Dept.
Confidential —New York, NY
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
- Disability insurance
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10h
Assistant Program Director
TemPositions —New York, NY
- $28 - $30 an hour
- Part-time
- Psychiatry
- Computer literacy
- Data analysis skills
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Administrative Assistant
Rose Bud Learning LLC —Staten Island, NY
- $27 - $35 an hour
- Part-time
- Google Workspace
- Office
- In-person
Quick Apply
14d
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
Quick Apply
Centralized Admissions Coordinator / Administrative Assistant
Dialysis Clinic, Inc. —Staten Island, NY
- $21 - $28 an hour
- 8 hour shift
- Medical office experience
- Mid-level
- High school diploma or GED
- Paid training
- Wellness program
Quick Apply
Program Assistant - Brooklyn CAC
Safe Horizon, Inc. —Brooklyn, NY
- $23.08 - $25.38 an hour
- Full-time
- Management
- Computer literacy
- Office
- Commuter assistance
- Paid holidays
Quick Apply
Assistant Coordinator
St.Vincent's Hospital Westchester —Staten Island, NY
- $62,000 a year
- Day shift
- Bachelor of Science
- Office
- Residential
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Office Admin/EHR Support Specialist
THE CENTER FOR FAMILY SUPPORT INC —Staten Island, NY
- $24 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Program Assistant-Per Diem
Lenox Hill Neighborhood House —New York, NY
- $28.60 an hour
- Weekends as needed
- Background check
- Spanish
- Psychiatry
- Food provided
Quick Apply
Office Services Associate/Mail Clerk
The Millennium Group —New York, NY
- $30 - $33 an hour
- Overtime
- Hospitality
- Ability to walk for extended periods
- Computer literacy
Quick Apply
10d
Program Assistant
Research Foundation of The City University of New York —Staten Island, NY
- $45,000 - $50,000 a year
- Full-time
- Google Workspace
- Administrative experience
- University
Executive Assistant
Alpha Star Research Company —New York, NY
- $70,000 - $120,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
2d
Program Assistant (Overnight)
Lenox Hill Neighborhood House —New York, NY
- $52,050 a year
- Weekends as needed
- Background check
- Serving
- Spanish
- Paid parental leave
- Health insurance
Quick Apply
Administrative Assistant
Community Health Action of Staten Island —Staten Island, NY
- $52,000 - $57,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
FanDuel —New York, NY
- $98,000 - $128,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Paid holidays
Quick Apply
Administrative Assistant (Daycare)
FORT GREENE COUNCIL, INC —Brooklyn, NY
- $31.25 an hour
- Full-time
- Background check
- School experience
- High school diploma or GED
Quick Apply
Program Assistant
HELP USA —New York, NY
- $22.27 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply

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Office Assistant/Receptionist

Grant Herrmann Schwartz & Klinger LLP -
New York, NY

Quick Apply

Job Details

Full-time
$25 - $28 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
QuickBooks
Editing

Full Job Description

Job description

POSITION SUMMARY:

Grant, Herrmann, Schwartz, & Klinger (GHSK) is looking for an experienced Office Assistant. The Office Assistant provides general administrative and office support to all team members, as well as directly supporting the Office Manager and Partners, including (but not limited to) calendar management, correspondence, document creation and editing, as well as special projects as needed. Additionally, this role provides support to the Legal Support Team through executing various legal support tasks as needed.

ESSENTIAL FUNCTIONS:

General Office Support

Provide administrative support and assistance to Office Manager and firm’s partners;
Assist with the management of day-to-day operations of the office;
Coordinate printing and shipping of materials, format/copy/distribute materials as needed
Maintaining inventory of needed supplies and purchasing as needed (in coordination with Office Manager)
Help maintain physical office environment (for example, keeping kitchen area and conference rooms neat and organized, caring for plants)
Perform ad hoc duties for members of the team, as necessary;

Check/Bill Processing

Collecting billing information as needed to print checks
·f paper check needed: Process and print checks, scan and electronically file prior to sending, mail checks.
if online payment needed: Process online bill payment through bank or directly on payee website.

Banking

Deposit incoming checks at local branches of banks.

Processing Incoming Mail

Receive and sign for mail and packages, distribute to employees.
Scanning mail, distributing to recipients.

Guest Support

Welcome guests warmly and offer assistance (for example, hanging up coats, drinks). Communicate with employee that visitor has arrived.

Phone Support

Ensure phone is covered at all times, coordinating coverage with Legal Assistant.
Manage incoming telephone calls, including:
Ensuring callers are spoken to warmly and receive a high level of customer service.
Determining necessary information prior to transferring call (for example, caller name, company, reason for call).
Transferring call, ensuring employee is available and able to take the call first.
Taking messages, if caller does not want to leave a voicemail; sending email or providing note to employee with message.

Meeting Support

Schedule meetings, coordinate logistics and prepare agendas and itineraries.
Arrange conference room scheduling, ensuring no double-bookings
Proactively determine and fulfill needs for meetings, such as food and beverage, technology, flip-charts or other materials.
Manage calendars, travel, appointments, and create travel itineraries as needed.

Partner Calendar & Meeting Management

Manage calendars, travel, appointments, and create travel itineraries as needed.
Schedule meetings, coordinate logistics and prepare agendas and itineraries.
Create meeting prep materials.
Attend meetings, and take clear and concise minutes, keeping accurate meeting records.
Proactively manage minute to minute and hour to hour day for Partner, ensuring meetings start and end on time.

Legal Support

Support the Legal Support Team as needed, for example:

Preparing court statements and forms
Dictating Lawyers’ audio files and written notes
Collecting and delivering documents
Managing diaries and making travel arrangements for one or more Lawyers
Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff

Contact & Correspondence Management

Manage contact database, ensuring all contacts are represented and current contact information is kept up to date.
Create and send polished, error-free communications to internal and external parties, both electronically and through paper correspondence.
Interact directly with clients ensuring professional and customer-service oriented interactions.
Manage incoming and outgoing telephone calls for Partner.
Tactfully and professionally act as gatekeeper to Partner, ensuring accessibility while protecting Partner’s time.

Electronic and Paper Filing and Document Management

Set up and manage paper or electronic files and filing systems, recording information, updating paperwork.
Prepare and edit documents including reports, presentations, and meeting remarks, ensuring professional language and formatting.
Keep files (both electronic and paper) organized and accessible to Partner, ensuring work spaces are orderly and stocked with necessities.

Research

Conduct searches to find needed information, provide summaries of findings

Special Projects

Manage and assist on special projects as needed

REQUIRED AND PREFERRED QUALIFICATIONS:

· Minimum Education: High School Diploma

· Preferred Education: Bachelor’s Degree

· Minimum Experience: 1-3 years office administrative support experience

Preferred Experience, Knowledge, Skills:

Polished phone and interpersonal etiquette
Highly organized and detail-oriented with good judgement and a solutions-focused approach to challenges.
Works well under pressure with the ability to juggle multiple priorities in a fast-paced environment while still adheres to strict deadlines.
Strong written and verbal communication skills.
Exercises independent thinking and critically analyzes problems to come up with solutions.
Flexible, collaborative team player, with a willingness to take on a variety of diverse tasks.

SCHEDULING REQUIREMENTS

Requires some flexibility in scheduling, such as the ability to work evenings and weekends to meet client deliverables.

TRAVEL REQUIREMENTS

May require light travel to the firm’s Miami, FL office.

Grant Herrmann is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Are you comfortable with the salary listed in the job description?
Do you have experience working in a law firm setting?

Experience:

Administrative: 2 years (Required)

Ability to Commute:

New York, NY 10006 (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in staten island, ny

Office Assistant/Receptionist

Administrative Assistant - Residential Borough Program

Administrative Assistant

Administrative Assistant - Residential Mgmt. Dept.

Assistant Program Director

Administrative Assistant

Administrative Assistant

Centralized Admissions Coordinator / Administrative Assistant

Program Assistant - Brooklyn CAC

Assistant Coordinator

Office Admin/EHR Support Specialist

Program Assistant-Per Diem

Office Services Associate/Mail Clerk

Program Assistant

Executive Assistant

Program Assistant (Overnight)

Administrative Assistant

Executive Assistant

Administrative Assistant (Daycare)

Program Assistant

I want to receive the latest job alert for program assistant in staten island, ny

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