Schedule/Hours: M - F 8:00 am - 5:00 pm (40 hours per week)
This position is responsible for:
Responsible for recording financial transactions, maintaining, and updating all financial records daily. Plans, implements, and administers the day-to-day operations of the Sage Accounting System Program by using a functionalized double-entry accounting package. Provide overall supervision and review of accounting records, ledgers, and statements for accuracy and completeness. Knowledge of the integrity of the chart of accounts, journals, fiscal closing statements, bank accounts, general ledger, asset management, depreciation, etc. Serve as liaison between the assigned local units and Area Command. Manage the reconciliation of the donor system. Maintains general knowledge of the donor and participates in the reconciliation process of donations daily.
Key Responsibilities:
Receipting/Bank Deposits/Accounts Receivables:
- Assists in preparing and processing the deposit of all checks/donations received through the mail, lock boxes, and various programs; assists in preparing bank deposit slips and a summary of daily receipt report(s); ensures all checks are stamped with a deposit stamp; enters receipts into accounting records after the accounting clerk makes copies of all checks and summary reports.
- Performs monthly reconciliation of accounting records with the donor database.
- Performs monthly reconciliation of bank statements for all accounts.
- Prepares monthly Accounts Receivable Listing and AIR Accrual journal,
- Inputs journal and accrual reversal into the accounting system in conjunction with the controller.
Payroll/Benefits Billing:
- Prepares and inputs a general journal for each payroll cycle; prepares and inputs a monthly accrued payroll journal and accrual reversal journal.
- Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.
- Prepares and inputs bank adjustments/drafts related to employee/officer benefits, i.e., group insurance, pension, sick benefits, and officers' retirement fund, into the accounting system.
- Prepares tax-deferred annuity invoice and posts each payroll cycle.
- Prepares and closes payroll each pay period.
General Ledger/Closings:
- Reviews the chart of accounts and recommends revisions to the controller.
- Reviews the posting of all balance sheet accounts and income and expense accounts for errors; prepares journal corrections for adjustments and errors for each month; inputs the same into the accounting system after the Controller's review.
Accounts Payable:
- Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc., and returns to
- Accounting Clerk for corrections, postings, and payments.
- Reviews support and statewide services due to divisional headquarters and prepares an accounts payable voucher for payment.
- Cross-trains to handle all accounts payable information.
Financial Reporting:
- Assists in the preparation of all month-end financial reporting, i.e., balance sheet, expense statements, and net position.
- Assists in the preparation of all year-end financial reports.
- Assists in the preparation of all audit work papers as required by internal and independent auditors.
Other Responsibilities:
- Prepares a biannual sales tax refund report.
- Assists in budget preparation for various funding sources as requested.
- Assists in the conservation of all Salvation Army resources.
- Abides by all Salvation Army policies and procedures.
- Assists in other ways requested by the Salvation Army management.
- Performs other related work as required.
Knowledge, Skills, and Abilities:
- Knowledge of computer fundamentals.
- Knowledge of accounting fundamentals.
- Knowledge of math fundamentals. Ability to proofread financial documents and reports for accuracy and completeness.
- Ability to organize work priorities.
- Ability to perform multiple duties simultaneously.
- Ability to interact and communicate well with other people.
Mental and Physical Abilities:
- Ability to meet attendance requirements.
- Ability to read, write, and communicate the English language.
- Ability to type and keypunch information into a computer.
- Ability to perform mathematical calculations.
- Ability to sort and file documents alphabetically and numerically.
- Ability to operate various general office equipment, including a telephone, computer, and adding machine.
- Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones.
- Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
- Limited amount of physical effort required associated with walking, standing, lifting, and carrying light
- objects (less than 25 lbs.): 5-10% of work time.
Working Conditions:
Work is performed in a normal office environment where there are few or no physical discomforts
associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
Employee Benefits:
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Paid Time Off
-
Retirement Savings Plan Available
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Supplemental Insurance Available
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Voluntary Life Insurance and more!
- High school diploma or G.E.D. is required, AND an Associate's degree from an accredited college or university is preferred, AND three years' experience performing progressively responsible accounting work,
- Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Equal Opportunity Employer: Veterans I Disabled
