Under general direction of the Assistant Superintendent/Vice President Instruction & Planning, plan, direct, manage, supervise, oversee, and coordinate services and functions of Career Technical Education (CTE) and Workforce Development. The Associate Vice President (AVP) works collaboratively with instructional deans, faculty and staff to prepare students for the workforce, and collaborates with regional partners in business and industry to ensure that specialized training needs of the labor force are met by District programs. Under administrative direction of the Assistant Superintendent/Vice President of Instructional Services, the AVP carries out complex projects, establishes and monitors CTE grant budgets and expenditures, develops reports, develops grant proposals for external funding and oversees programs. The AVP plays a key role in monitoring state and federal CTE program change and reform, coordinate college-wide initiative associated with specialized contract education, participate in regional, state and national meetings related to workforce development and career education, and assist with career technical advisory committees that foster instructional improvement. The AVP insure the integrity of all policies, procedures, and programs and works to support the college as a whole. The AVP coordinate assigned activities with other departments, divisions, and outside agencies and provide highly responsible and complex administrative support to the Assistant Superintendent/Vice President of Instruction.
DISTINGUISHING CHARACTERISTICS:
An Associate Vice President (AVP) serves as an educational leader and administrator. An AVP may have reporting responsibility for multiple major programs and may supervise other managers including deans. An AVP may oversee or assist in overseeing the delivery of programs. The AVP classification is reserved for the oversight of major college-wide programs, projects or off campus programs.
ESSENTIAL FUNCTIONS:
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Provide vision and organizational leadership for CTE instructional programs, grants, and Workforce Development; including managing the daily operations; ensuring quality customer service and assessing and adjusting services as needed based on external factors.
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Work with and providing administrative oversight of selected instructional areas and TrAC deans.
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Provide leadership for and facilitate CTE grant fund development for the District including but not limited to researching and identifying funding opportunities that match District goals and objectives, providing technical assistance and oversight of the planning, writing and program design for CTE instructional proposals;
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Oversee grant management including program implementation and evaluation and submission of reports and information as requested by granting sources.
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Serve as a liaison with funding source programs and contract officers, resource developers and with community organizations.
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Develop and monitor budgets for assigned programs and grants.
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Conduct research related to needs assessment and background information for proposal development.
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Assist in the development and planning of instructional programs that expand the workforce.
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Market, develop, and conduct outreach to promote education programs to assist with training and re-training workers, including specialized contract education programs.
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Select, train, schedule, assign, supervise and evaluate the work performance of assigned personnel.
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Work collaboratively with managers and staff to develop processes that are student centered and supportive of student success.
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Communicate and network with leaders in the private and public sectors to promote San Joaquin Delta College and determine needs for training and workforce development services; linking and aligning CTE instructional programs with local and regional employers.
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Develop partnerships and coordinate with external agencies to develop opportunities for students that expand the workforce; ensure positive relationships are built and maintained.
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Serve as a liaison with divisions, departments, program advisory committees, and student groups.
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Provide technical assistance for others in the planning, writing, program design, budget development, and submission of grant proposals.
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Serve as member of various District committees and task forces; actively participates in and supports District shared governance components and activities and other collaborative processes.
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Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends, innovations and regulations.
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Analyze and interpret appropriate applicable laws and regulations.
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Assist in the accreditation process.
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Provide leadership and assist with program reviews ensuring that student learning outcomes and program outcomes are addressed.
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Recommend and administer policies and procedures.
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Perform other assigned tasks as required.
Knowledge of:
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Trends in career technical education.
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Trends and issues affecting California higher education systems;
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Governmental agencies involved in education;
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Grant writing, program planning, grant management;
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Principles and practices of effective program marketing;
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Principles and practices of program development and administration;
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Principles and procedures of record keeping and statistical reporting;
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Principles and practices of program development, review and administration;
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Principles of supervision, training, and performance evaluation;
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Principles of record-keeping, research and report preparation;
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Advanced principles and practices of budget preparation and administration;
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Proper language composition and usage;
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Formatting and proofreading techniques;
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Procedures of computerized records systems, systems analysis, and computer applications including integrated databases;
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Office procedures, methods, and computer equipment;
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Interpersonal skills using tact, patience, and courtesy;
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Effective oral and written communication skills;
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District mission, organization, services, operations, policies and objectives;
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Methods of collecting and organizing data and information;
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Demographics of the District;
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Relevant Federal and State laws.
Ability to:
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Manage, direct, and coordinate the work of supervisory, technical, and clerical personnel.
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Select, supervise, train, and evaluate staff.
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Recommend and implement goals, objectives, and practices for providing effective and efficient services.
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Prepare clear and concise administrative and financial reports.
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Perform complex and detailed tasks with accuracy.
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Analyze problems, identify alternative solutions, project consequences of proposed action, and implement recommendations in support of goals.
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Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
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Interpret and apply federal, state, local, and district policies, procedures, laws, and regulations.
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Communicate clearly and concisely, both orally and in writing.
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Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
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Collaborate effectively with managers, faculty and staff in a participatory governance environment to accomplish the goals and objectives of the District and the assigned divisions or areas.
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Prepare and administer large and complex budgets.
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Operate modern office equipment including, but not limited to, integrated database systems and general office computer applications.
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Prepare and deliver oral and written presentations.
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Independently manage and prioritize workload, demands, and time.
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Work cooperatively with students, staff, corporate partners, local businesses, government agencies, and other educational partners and professional organizations.
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Lead, plan, organize, develop, and evaluate programs, activities and services.
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Conduct effective meetings and trainings.
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Communicate clearly and concisely, orally and in writing.
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Effectively use computers and computer applications.
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Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
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Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.
EDUCATION AND EXPERIENCE:
An educational administrator is a person employed by the board in a supervisory or management position as defined in government code sections 3540, et seq. Educational administrators are those who exercise direct responsibility for supervising the operation of or formulating policy regarding the instructional or student services programs of the district. Educational administrators have the authority to hire, transfer, suspend, recall, promote, discharge, assign, reward, or discipline other employees, or have the responsibility to assign work to and direct them, adjust their grievances, or effectively recommend such action. Educational administrators have significant responsibilities for formulating district policies or administering district programs other than the educational programs of the district.
Education:
Master's degree or equivalent from an accredited college or university. Must meet minimum qualifications for faculty in one of the disciplines offered by the district.
Experience:
Six years of full-time instructional, student, and/or support services experience in an institution of higher education with at least three years of experience at the dean or senior management level; and two (2) years of full-time, post-secondary teaching experience.
OTHER CERTIFICATIONS, LICENSES, OR SPECIAL REQUIREMENTS:
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A valid Class "C" California Driver's License is required by the time of appointment.
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The incumbent may be required to work evenings (including attending board meetings), and other irregular hours including weekends and holidays.
WORKING CONDITIONS:
Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Physical Demands:
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Regularly perform desk-based computer tasks.
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Frequently sitting.
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Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds.
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Rarely twist/bend/stoop/squat, kneel/crawl.
Work Environment:
Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.
