Top 89 Administrator Jobs in Stuart, Fl

Foundation Operations Manager
The Club at Admirals Cove —Jupiter, FL
- $70,000 - $80,000 a year
- Weekends as needed
- Customer service
- 5 years
- Mid-level
- Health savings account
- Health insurance
Quick Apply
1d
Entry-Level Administrative Assistant
ADVANTAGE PROPERTY MANAGEMENT —Stuart, FL
- From $15 an hour
- Full-time
- Bilingual
- Background check
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Human Resources and Office Manager
Brother's Construction Inc. —Stuart, FL
- From $75,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Contract Services Administrative Assistant
Hog Technologies —Stuart, FL
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
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Part Time Admin
Smart Advantage, Inc. —Jupiter, FL
- $24.04 - $28.95 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Sales
- Computer literacy
Quick Apply
Human Resources Administrator
Sailfish Point Property Owners and Country Club Association, Inc. —Stuart, FL
- Mid-level
- Microsoft Office
- High school diploma or GED
Quick Apply
7d
Administrative Assistant
CoLab Kitchen —Stuart, FL
- $17 - $19 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
1d
Administrative Assistant
Vertex Construction, Inc. —Stuart, FL
- $40,000 - $45,000 a year
- Full-time
- Google Workspace
- English
- Office
- Health insurance
Quick Apply
Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
14d
Administrative Assistant I
Universal Engineering Sciences —Port Saint Lucie, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
13d
Administrative Assistant
Coastal Property Management Florida —Stuart, FL
- $20 - $22 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
Carr, Riggs & Ingram, LLC —Stuart, FL
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
PGA Golf Club —Port Saint Lucie, FL
- Weekends as needed
- Spanish
- Google Workspace
- Computer literacy
- Health savings account
- AD&D insurance
2d
Administrative Assistant (Construction)
Down to Earth Landscape & Irrigation —Stuart, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4d
CEI Assistant Project Administrator
C H PEREZ & ASSOCIATES CONSULTING ENGINEERS INC —Fort Pierce, FL
- $44 - $52 an hour
- 8 hour shift
- Clean driving record
- Microsoft Excel
- 6 years
- Health insurance
- Dental insurance
Quick Apply
Branch Administrator
Home Paramount Pest Control Company —Stuart, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
18h
HR Projects Administrator
Power Systems Mfg., LLC —Jupiter, FL
- Full-time
- Microsoft Excel
- 5 years
- Administrative experience
Quick Apply
Guest Experience Salon Coordinator
The Studio Salon —Stuart, FL
- $20 - $25 an hour
- Part-time
- Sales
- In-person
- Guest services
- 401(k)
- Employee discount
Quick Apply
3d
PMD Admin Assistant
HARBOUR RIDGE PROPERTY OWNERS ASSOCIATION INC —Palm City, FL
- $22 - $24 an hour
- Full-time
- English
- Office
- Computer skills
Quick Apply

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Foundation Operations Manager

The Club at Admirals Cove -
Jupiter, FL

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year
1 day ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Vendor relationship building
Confidential information handling
Employee relationship building
Managing projects
Board relations

Full Job Description

The ideal candidate is a collaborative professional who thrives in a mission-driven environment, exercises sound judgment, manages multiple priorities with ease, and enjoys building strong relationships.

Essential Responsibilities:

Office Administration

· Manage the daily operations of the Foundation office while maintaining a welcoming and professional environment.

· Serve as the primary point of contact for donors, volunteers, nonprofit partners, vendors, Admirals Cove management and staff, and visitors.

· Manage office systems, Foundation email, supplies, equipment, files, and vendor relationships.

· Maintain efficient administrative procedures and accurate organizational records.

Executive Director & Board Support

· Provide high-level administrative support to the Executive Director.

· Coordinate Board and committee meetings, including agendas, meeting materials, minutes, meeting logistics, and follow-up.

· Maintain Board records, governance files, calendars, and committee documentation.

· Support strategic initiatives and special projects as assigned.

Grant Administration

· Coordinate the Foundation's grant administration process using Foundant Grant Lifecycle Manager (GLM).

· Serve as a resource for nonprofit applicants throughout the grant cycle.

· Maintain grant records, reporting schedules, and supporting documentation.

· Support allocation committees and prepare reports and meeting materials.

Foundation Events & Community Engagement

· Lead the coordination and execution of Foundation fundraising and community events.

· Develop event timelines and coordinate logistics, registrations, vendors, volunteers, and event communications.

· Support donor stewardship activities before, during, and after Foundation events.·

Work collaboratively with the Executive Director, Board members, and volunteers to ensure successful events.

Donor Relations & Communications

· Maintain accurate donor, volunteer, and nonprofit databases.

· Coordinate acknowledgments, correspondence, and donor communications.

· Assist with newsletters, website updates, social media, presentations, and other Foundation communications.

· Foster positive relationships with donors, volunteers, nonprofit organizations, and community partners.

Financial & Administrative Support

· Process invoices, prepare bank deposits, and maintain administrative financial records.

· Safeguard confidential donor and Foundation information.

· Assist with budget tracking and administrative reporting.

Qualifications

· Bachelor's degree preferred.

· Five or more years of experience in office management, nonprofit administration, development, fundraising, event coordination, or a related professional role.

· Demonstrated experience coordinating meetings, projects, and special events.

· Outstanding organizational and project management skills.

· Demonstrated ability to exercise sound judgment, diplomacy, and professionalism while working with diverse constituencies and confidential information.

· Exceptional interpersonal skills with a proven ability to build trust and collaborative relationships with donors, volunteers, Board members, nonprofit leaders, Admirals Cove management and staff, and community partners.

· Excellent written, verbal, and presentation skills, with the ability to professionally represent the Foundation at Board meetings, donor events, community functions, and other public gatherings.

· Ability to manage multiple priorities with professionalism, discretion, and confidentiality.

· Strong technology skills, including proficiency in Microsoft Office and WordPress with the ability to quickly learn new software platforms; experience with Foundant, GiveButter, Little Green Light or similar CRM/grant management software preferred.

The Successful Candidate

· Professional, dependable, and self-motivated.

· Highly organized with exceptional attention to detail.

· Warm, approachable, and customer service oriented.

· Flexible, patient, and diplomatic, with exceptional interpersonal skills and sound judgment.

· A proactive problem solver who takes initiative, follows through, and develops thoughtful solutions.

· Passionate about philanthropy and committed to the Foundation's mission.

Physical Requirements

· Ability to sit or stand for extended periods.

· Ability to occasionally lift up to 25 pounds.

· Ability to attend occasional evening and weekend meetings and Foundation events.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in stuart, fl

Foundation Operations Manager

Entry-Level Administrative Assistant

Human Resources and Office Manager

Contract Services Administrative Assistant

Part Time Admin

Human Resources Administrator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Construction)

CEI Assistant Project Administrator

Branch Administrator

Administrative & Member Communications Coordinator

HR Projects Administrator

Guest Experience Salon Coordinator

PMD Admin Assistant

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