This position is a hybrid of:
QuickBooks support + modern office administration + technology + customer communication + social media.
Alpha Zeta Landscaping – Palm City, Florida
Full-Time | In-Person
We are a growing landscape design and construction company seeking a smart, energetic, and highly organized professional to help manage our office, bookkeeping support, technology, scheduling, customer communication, and social media.
This is an important support position working closely with ownership and management. We need someone who can bring organization, accuracy, positive energy, and strong follow-through into a busy office environment.
Professional experience using QuickBooks Online is required. Candidates without hands-on QuickBooks Online experience will not be considered.
The right person will be comfortable working with numbers, software, customers, calendars, paperwork, photographs, and social media. They should be attentive, outgoing, dependable, technologically confident, and capable of learning new systems quickly.
Primary Responsibilities
- Perform regular administrative and bookkeeping tasks using QuickBooks Online
- Enter and organize bills, receipts, vendor information, customer information, payments, and financial records
- Help maintain accurate and current bookkeeping documentation
- Assist company ownership and management with QuickBooks reports and financial organization
- Answer incoming telephone calls with a friendly and professional attitude
- Speak confidently with customers, vendors, applicants, employees, and business partners
- Take detailed messages and ensure calls and requests receive proper follow-up
- Schedule estimates, consultations, meetings, deliveries, and appointments using Google Calendar
- Monitor email, voicemail, calendars, and outstanding office tasks
- Organize paper files, digital files, contracts, receipts, photographs, and customer records
- Maintain accurate information in company software, spreadsheets, and customer-management systems
- Follow up with customers, vendors, managers, and employees for missing documents or information
- Assist with customer intake, lead tracking, scheduling, and general office coordination
- Help prepare documents, spreadsheets, reports, forms, and internal correspondence
- Create and schedule professional social media posts using project photographs and company information
- Help manage content for Facebook, Instagram, Google Business Profile, and other online platforms
- Organize project photographs and identify completed work that can be used for marketing
- Use and learn software such as Google Workspace, QuickBooks Online, CompanyCam, Trello, Microsoft Office, Chat GPT, and related business applications
- Help improve office systems and create simple procedures that make the company more organized and efficient
Required Qualifications
- Professional, hands-on experience using QuickBooks Online
- Previous administrative, bookkeeping, office-coordination, or financial-recordkeeping experience
- Strong computer and software skills (Tech Friendly)
- Experience using Google Calendar, Gmail, Google Drive, Google Docs, and Google Sheets
- Ability to accurately organize receipts, bills, vendor records, customer records, and financial paperwork
- Strong verbal and written communication skills
- Confidence answering telephones and speaking with customers
- Ability to manage several responsibilities without losing track of details
- Dependable attendance and punctuality
- Strong follow-through and personal accountability
- Ability to work independently after receiving proper direction
- Professional, positive, and low-drama attitude
OUR IDEAL CANDIDATE.....
Our ideal candidate is naturally smart, curious, organized, and comfortable with technology.
They communicate clearly, enjoy interacting with people, and can maintain a friendly and professional attitude throughout the day. They are attentive enough to catch errors, confident enough to ask questions, and responsible enough to complete assignments without being constantly reminded.
They are comfortable performing traditional administrative and bookkeeping work but also understand modern software, social media, digital organization, and online communication.
This person should enjoy creating order, solving routine problems, learning how the business operates, and helping company leadership remain focused on higher-level priorities.
Social Media and Technology
The person selected does not need to be a professional marketing expert, but they must be comfortable using social media and modern technology.
Experience with any of the following is beneficial:
- Facebook and Instagram business pages
- Google Business Profile
- Canva
- Basic photo editing
- Writing short captions and company updates
- Scheduling social media posts
- Organizing digital photographs and videos
- Creating spreadsheets and digital forms
- Learning new software and applications
What Success Looks Like....
Success in this position means:
- QuickBooks information is accurate and current
- Financial and administrative paperwork remains organized
- Telephone calls are answered professionally
- Customers receive prompt communication and follow-up
- Appointments and calendars are accurate
- Important tasks do not fall through the cracks
- Company information is properly documented
- Project photographs are organized and regularly used for social media
- Leadership receives dependable support rather than additional problems
- The office feels more organized, productive, professional, and positive
Schedule and Compensation
- Full-time, in-person position
- Monday through Friday (weekly pay)
- Located in Palm City, Florida
- Compensation based on QuickBooks Online experience, bookkeeping ability, administrative experience, technology skills, and overall qualifications
Please submit your résumé and complete the required screening questions. Applicants selected for consideration may be asked to demonstrate their QuickBooks Online knowledge and general computer skills during the interview process.
Pay: $19.00 - $21.00 per hour
Benefits:
Application Question(s):
- Describe your hands-on experience using QuickBooks Online.
Please include how long you have used it and the specific tasks you performed, such as entering bills, recording payments, categorizing transactions, managing vendors, reconciling accounts, generating reports, or maintaining customer records.
- Tell us about your most recent administrative or bookkeeping position.
What responsibilities did you personally manage, and what were you accountable for completing accurately?
- Describe the software and technology you have used professionally.
Please include Google Calendar, Gmail, Google Drive, Google Sheets, Excel, CRM systems, Microsoft Office, Chat GPT, social media platforms, or other business software.
- How comfortable are you answering business telephone calls, speaking with customers, scheduling appointments, and making outbound follow-up calls?
Please describe your previous customer-service or telephone experience.
- How comfortable are you with using AI and what have you used it for?
- Describe any experience you have creating or posting social media content for a business.
Which platforms did you use, and what types of photographs, captions, videos, or updates did you create?
- This position requires accuracy, positive energy, strong follow-through, and the ability to manage bookkeeping, phones, scheduling, paperwork, software, and social media (all while having a sense of humor). Why do you believe you would be successful in this role?
Work Location: In person
