Top 41 Operations administrator Jobs in Stuart, Fl

Foundation Operations Manager
The Club at Admirals Cove —Jupiter, FL
- $70,000 - $80,000 a year
- Weekends as needed
- Customer service
- 5 years
- Mid-level
- Health savings account
- Health insurance
Quick Apply
1d
IT Support Specialist
Martin County —Stuart, FL
- $20.37 an hour
- Monday to Friday
- Background check
- Computer Science
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
CoLab Kitchen —Stuart, FL
- $17 - $19 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
1d
Guest Experience Salon Coordinator
The Studio Salon —Stuart, FL
- $20 - $25 an hour
- Part-time
- Sales
- In-person
- Guest services
- 401(k)
- Employee discount
Quick Apply
3d
Front Desk
Campbell Property Management —Jupiter, FL
- Up to $25 an hour
- Full-time
- Office
- Entry level
Quick Apply
2d
Administrative Assistant I
Universal Engineering Sciences —Port Saint Lucie, FL
- Overtime
- Microsoft Outlook
- Inventory management
- Office
5h
Administrative Assistant
Coastal Property Management Florida —Stuart, FL
- $20 - $22 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
6d
Operations Administrative Assistant
MEI Rigging & Crating LLC —Jupiter, FL
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant (Construction)
Down to Earth Landscape & Irrigation —Stuart, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4d
PMD Admin Assistant
HARBOUR RIDGE PROPERTY OWNERS ASSOCIATION INC —Palm City, FL
- $22 - $24 an hour
- Full-time
- English
- Office
- Computer skills
Quick Apply
Administrative Assistant
Vertex Construction, Inc. —Stuart, FL
- $40,000 - $45,000 a year
- Full-time
- Google Workspace
- English
- Office
- Health insurance
Quick Apply
Bilingual Administrative & Operations Assistant (Construction Industry)
Milestone Restoration —Jensen Beach, FL
- $20 - $29 an hour
- Part-time
- Hybrid work
- Spanish
- Computer literacy
- English
Quick Apply
1d
Office Manager
Garber Buick GMC —Fort Pierce, FL
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Administrative Assistant (Part-time)
FirstService Residential —Port Saint Lucie, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
Quick Apply
Chief Operating Officer
New Horizons of the Treasure Coast Inc. —Fort Pierce, FL
- Public speaking
- Master's degree
- Bachelor's degree
Quick Apply
8d
Operations/Office Manager
Ace Handyman Services —Jupiter, FL
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Opportunities for advancement
Quick Apply
3h
Administrative Assistant II - Public Service Education
Indian River State College —Fort Pierce, FL
- From $18.40 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
1d
Office Manager/Administrative Assistant
A Great Fence —Port Saint Lucie, FL
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
Office Manager
Guy's Quality Meats —Fort Pierce, FL
- Full-time
- Computer literacy
- Research
- Mid-level
- Profit sharing
- Dental insurance
Quick Apply
Office Assistant
Screens N More LLC —Jensen Beach, FL
- From $17 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
2d

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Foundation Operations Manager

The Club at Admirals Cove -
Jupiter, FL

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year
1 day ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Vendor relationship building
Confidential information handling
Employee relationship building
Managing projects
Board relations

Full Job Description

The ideal candidate is a collaborative professional who thrives in a mission-driven environment, exercises sound judgment, manages multiple priorities with ease, and enjoys building strong relationships.

Essential Responsibilities:

Office Administration

· Manage the daily operations of the Foundation office while maintaining a welcoming and professional environment.

· Serve as the primary point of contact for donors, volunteers, nonprofit partners, vendors, Admirals Cove management and staff, and visitors.

· Manage office systems, Foundation email, supplies, equipment, files, and vendor relationships.

· Maintain efficient administrative procedures and accurate organizational records.

Executive Director & Board Support

· Provide high-level administrative support to the Executive Director.

· Coordinate Board and committee meetings, including agendas, meeting materials, minutes, meeting logistics, and follow-up.

· Maintain Board records, governance files, calendars, and committee documentation.

· Support strategic initiatives and special projects as assigned.

Grant Administration

· Coordinate the Foundation's grant administration process using Foundant Grant Lifecycle Manager (GLM).

· Serve as a resource for nonprofit applicants throughout the grant cycle.

· Maintain grant records, reporting schedules, and supporting documentation.

· Support allocation committees and prepare reports and meeting materials.

Foundation Events & Community Engagement

· Lead the coordination and execution of Foundation fundraising and community events.

· Develop event timelines and coordinate logistics, registrations, vendors, volunteers, and event communications.

· Support donor stewardship activities before, during, and after Foundation events.·

Work collaboratively with the Executive Director, Board members, and volunteers to ensure successful events.

Donor Relations & Communications

· Maintain accurate donor, volunteer, and nonprofit databases.

· Coordinate acknowledgments, correspondence, and donor communications.

· Assist with newsletters, website updates, social media, presentations, and other Foundation communications.

· Foster positive relationships with donors, volunteers, nonprofit organizations, and community partners.

Financial & Administrative Support

· Process invoices, prepare bank deposits, and maintain administrative financial records.

· Safeguard confidential donor and Foundation information.

· Assist with budget tracking and administrative reporting.

Qualifications

· Bachelor's degree preferred.

· Five or more years of experience in office management, nonprofit administration, development, fundraising, event coordination, or a related professional role.

· Demonstrated experience coordinating meetings, projects, and special events.

· Outstanding organizational and project management skills.

· Demonstrated ability to exercise sound judgment, diplomacy, and professionalism while working with diverse constituencies and confidential information.

· Exceptional interpersonal skills with a proven ability to build trust and collaborative relationships with donors, volunteers, Board members, nonprofit leaders, Admirals Cove management and staff, and community partners.

· Excellent written, verbal, and presentation skills, with the ability to professionally represent the Foundation at Board meetings, donor events, community functions, and other public gatherings.

· Ability to manage multiple priorities with professionalism, discretion, and confidentiality.

· Strong technology skills, including proficiency in Microsoft Office and WordPress with the ability to quickly learn new software platforms; experience with Foundant, GiveButter, Little Green Light or similar CRM/grant management software preferred.

The Successful Candidate

· Professional, dependable, and self-motivated.

· Highly organized with exceptional attention to detail.

· Warm, approachable, and customer service oriented.

· Flexible, patient, and diplomatic, with exceptional interpersonal skills and sound judgment.

· A proactive problem solver who takes initiative, follows through, and develops thoughtful solutions.

· Passionate about philanthropy and committed to the Foundation's mission.

Physical Requirements

· Ability to sit or stand for extended periods.

· Ability to occasionally lift up to 25 pounds.

· Ability to attend occasional evening and weekend meetings and Foundation events.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations administrator jobs in stuart, fl

Foundation Operations Manager

IT Support Specialist

Administrative Assistant

Guest Experience Salon Coordinator

Front Desk

Administrative Assistant I

Administrative Assistant

Operations Administrative Assistant

Administrative Assistant (Construction)

PMD Admin Assistant

Administrative Assistant

Bilingual Administrative & Operations Assistant (Construction Industry)

Office Manager

Administrative Assistant (Part-time)

Chief Operating Officer

Operations/Office Manager

Administrative Assistant II - Public Service Education

Office Manager/Administrative Assistant

Office Manager

Office Assistant

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