Top 238 Director, legal Jobs in Stuart Fl

Firm Administrator
Confidential —Jupiter, FL
- $30 - $45 an hour
- Full-time
- Mid-level
- Administrative experience
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
12d
Director, Legal
LATICRETE International, Inc. —Hobe Sound, FL
- $230,000 - $290,000 a year
- Full-time
- Travel
- Organizational skills
- Senior level
- AD&D insurance
- Paid holidays
Quick Apply
7d
Director of Production
Calvary Port St Lucie Inc —Port Saint Lucie, FL
- Full-time
- Senior level
- Leadership
- Communication skills
Veterinary Hospital Director
MedVet —Jupiter, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Assistant Director, Minor League Medical
Miami Marlins —Jupiter, FL
- Weekends as needed
- Management
- Doctoral degree
- Physical & Rehabilitation Medicine
Quick Apply
10d
Director of Revenue Strategy
Jupiter Medical Center —Jupiter, FL
- Full-time
- 7 years
- Hospital
- Finance
2d
Adjunct - Paralegal Studies/Legal Assisting
Indian River State College —Fort Pierce, FL
- $690 - $775 a week
- Part-time
- Classroom
- Mid-level
- Windows
Director of Clinical Services
Project Lift Inc —Hobe Sound, FL
- Full-time
- LMFT
- Addiction Medicine
- Writing skills
Quick Apply
4d
Clinical Operations Director RN, Hospice
AccentCare, Inc. —Port Saint Lucie, FL
- $110,000 - $130,000 a year
- Monday to Friday
- Nursing
- RN License
- Driver's License
- Mileage reimbursement
- Health savings account
Quick Apply
3d
Branch Director - Home Health
VitalCaring Group —Port Saint Lucie, FL
- Management
- RN License
- Home Health
- Continuing education credits
- Health savings account
2d
Director of Business Operations
Purple Unicorn —Palm Beach Gardens, FL
- $80,000 - $90,000 a year
- Full-time
- Ability to walk for extended periods
- Master's degree
- Bachelor's degree
- AD&D insurance
- Disability insurance
Quick Apply
8d
Program Director
Kids in the City Academy —Fort Pierce, FL
- $34 an hour
- Part-time
- Background check
- School experience
- Spanish
Director Fire Science Academy Training Center
Indian River State College —Fort Pierce, FL
- From $76,764.02 a year
- Full-time
- 7 years
- Windows
- Master's degree
- Health insurance
- Dental insurance
Pathology Anatomic and Clinical Market Medical Director
HCA Florida St. Lucie Hospital —Port Saint Lucie, FL
- Full-time
- Ob/Gyn
- Senior level
- Communication skills
- Profit sharing
- Health insurance
16h
Director of Agronomy
Discovery Land Company —Hobe Sound, FL
- Weekends as needed
- 5 years
- Residential
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
Director of Executive Operations & Governance
Purple Unicorn —Palm Beach Gardens, FL
- $75,000 - $80,000 a year
- Weekends as needed
- Background check
- 5 years
- Writing skills
- AD&D insurance
- Disability insurance
Quick Apply
Director, Food & Beverage
PGA Golf Club —Port Saint Lucie, FL
- Full-time
- 6 years
- Sales
- Driver's License
- 401(k)
- Flexible schedule
Senior Director of Technical Operations
Perricone Juices —Fort Pierce, FL
- $130,000 - $170,000 a year
- Weekends as needed
- Spanish
- English
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
11d
Director of Memory Care
Barclay House of Stuart —Stuart, FL
- $75,000 - $80,000 a year
- Full-time
- Microsoft Word
- Clean driving record
- High school diploma or GED
Quick Apply
10d
Development Director
Boys & Girls Clubs of St Lucie County —Fort Pierce, FL
- Full-time
- Background check
- Marketing
- Computer literacy
23h

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Firm Administrator

Confidential
Jupiter, FL

Quick Apply

Job Details

Full-time
$30 - $45 an hour
12 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Employee onboarding
Computer operation
Staff supervision
Teamwork
Confidential information handling
Office activity coordination
Practice management software
Administrative experience
Data entry
Organizational skills
Front desk
New hire orientation
Productivity software
Financial management
Onboarding process management
Office record organization

Full Job Description

We are an established and growing personal injury law firm based in Jupiter, Florida. The Firm Administrator owns the day-to-day operation of the firm. You are responsible for human resources, marketing coordination, case intake support, office facilities, and team supervision. You report directly to the Managing Partner and serve as the operational backbone of the office — the person who ensures everything runs smoothly!

This role replaces and consolidates several functions previously handled by multiple people. We are looking for one exceptional person who can do it all — and do it well.

Key Responsibilities

Financial Administration

Process and pay all operating bills and vendor invoices as they come in via credit card or QuickBooks.
Print trust and operating checks; manage check disbursements at case closing.
Deposit all incoming checks into the firm’s operating and trust accounts; record deposits in QuickBooks.
Reconcile settlement disbursements at closing: verify zero balance, confirm ACH transfers to clients, track provider and lien holder payments.
Order checks as needed; maintain adequate supply of all check stock.
Manage vendor relationships: maintain a vendor contract log, track renewal dates, and ensure all bills are paid on time.

Human Resources

Own the employee onboarding process: new hire paperwork, workspace setup, system access, benefits enrollment, and first-week orientation.
Coordinate with the firm’s insurance broker to set up and manage health, dental, and vision benefits for all employees.
Assist with 401(k) plan administration including annual compliance requirements and employee enrollment.
Maintain accurate PTO tracking for all employees; flag any discrepancies.
Maintain employee files: document all performance events, disciplinary conversations, and review outcomes.
Manage the employee handbook: distribute to new hires and update as policies change.

Settlement Administration

Print ACH forms and closing statements as reference for disbursement.
Coordinate transfer of funds from trust account to operating account for legal fees and case costs.
Fill out trust check requests to medical providers and lien holders.
Confirm whether the case was funded by a litigation finance company and account for payoff accordingly.
Initiate ACH transfers to clients at disbursement.
Verify QuickBooks accounting tab shows a zero balance before closing the file.

Marketing & Client Experience

Oversee the firm’s social media and content output: review and approve posts and blogs before publication; serve as the liaison with the marketing agency.
Attend meetings with third-party marketing vendors (SEO, social media, video production).
Send birthday cards with a small gift to clients monthly; send get-well cards to clients undergoing surgery.
Coordinate firm events: holiday parties, team outings, client appreciation events, and swag giveaways.
Manage promotional item inventory: order swag, branded materials, and office stationery as needed.
Drive Google review acquisition: coordinate with paralegals post-settlement to request reviews; track monthly

Office & Facilities Management

Maintain and update trial binders for all attorneys; update immediately when trial orders or schedules change.
Manage office supplies, breakroom inventory, and overall office presentation.
Coordinate with facilities vendors: cleaning service, IT support, water system, building management.
Manage the storage unit: drop off and retrieve trial materials, replenish swag inventory.
Manage the conference room calendar and Zoom account access.
Answer phones as needed; triage and route calls professionally.
Maintain the firm’s SOP library: document processes as they are defined or updated and distribute to relevant team members.

What We’re Looking For

✔ Required

Minimum 3 years of office management experience, preferably in a law firm or professional services environment
Demonstrated experience handling financial administration: QuickBooks, accounts payable, check processing, or trust accounting
Experience with HR functions: onboarding, benefits coordination, employee relations, and personnel documentation
Strong computer skills: Microsoft Office, QuickBooks, and ability to learn legal practice management software (FileVine)
Exceptional organizational skills — you manage multiple priorities without dropping anything
Professional written and verbal communication
Maturity, discretion, and sound judgment — you handle confidential information without exception
Ability to work independently and make decisions without being told what to do

★ Preferred

Prior experience in a plaintiff personal injury law firm
Familiarity with FileVine, Lead Docket, or similar legal case management software
Experience with trust accounting and settlement disbursements
Background in marketing coordination or vendor management
Experience managing a small team or supervising administrative staff
Notary Public certification (or willingness to obtain)

Who You Are

You are someone who walks into a room and immediately understands what needs to happen. You don’t wait to be told. You don’t ask permission for things that are clearly within your authority. You communicate directly, follow through on everything, and take pride in the fact that the office runs well because of you.

You are professional and polished in every interaction — with clients, vendors, opposing counsel, and your own team. You handle confidential financial and client information with absolute discretion. You are not rattled by a fast-moving legal environment, shifting priorities, or an attorney who needs something done in the next 10 minutes.

You bring maturity to the role. You can deliver difficult feedback, navigate interpersonal dynamics, and represent the firm’s values without being reminded to do so.

What We Offer

Competitive salary: $55,000 – $80,000 based on experience
Health, dental, and vision insurance
401(k) with employer contributions (after 90 days)
Paid time off and courthouse holidays
A collaborative, high-performing team that takes care of each other
Real ownership and authority in your role — no micromanagement
Direct access to firm leadership and a clear path to grow with the firm

How to Apply

Submit your resume and a brief cover letter explaining why you are the right person for this role. We are not looking for a generic application — tell us specifically what you have managed, what you have built, and what makes you the person who will run this office the way it needs to be run.

Applications without a cover letter will not be considered.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected characteristic.

Pay: $30.00 - $45.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

director, legal jobs in stuart fl

Firm Administrator

Director, Legal

Director of Production

Veterinary Hospital Director

Assistant Director, Minor League Medical

Director of Revenue Strategy

Adjunct - Paralegal Studies/Legal Assisting

Director of Clinical Services

Clinical Operations Director RN, Hospice

Branch Director - Home Health

Director of Business Operations

Program Director

Director Fire Science Academy Training Center

Pathology Anatomic and Clinical Market Medical Director

Director of Agronomy

Director of Executive Operations & Governance

Director, Food & Beverage

Senior Director of Technical Operations

Director of Memory Care

Development Director

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