Top 71 Office assistant Jobs in Stuart Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
11d
Office Assistant
EGA Marine LLC —Stuart, FL
- $25.36 - $30.54 an hour
- Part-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
Savits Enterprises, Inc. —Stuart, FL
- $22 - $23 an hour
- Weekends only
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
14d
Administrative Assistant
Carr, Riggs & Ingram, LLC —Stuart, FL
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
4d
Front Desk Receptionist
Guardian Veterinary Medical Center —Port Saint Lucie, FL
- Call employer
- Computer literacy
- Entry level
Receptionist - State Farm Agent Team Member
Phil White - State Farm Agent —Stuart, FL
- $40,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Front Desk Receptionist
Woodlands Montessori School —Port Saint Lucie, FL
- $16 - $18 an hour
- Full-time
- Background check
- School experience
- Computer literacy
Quick Apply
4d
Front Desk Receptionist
Bee Well Pediatrics —Port Saint Lucie, FL
- $18 - $23 an hour
- Full-time
- Experience working with children
- Children
- Pediatrics
Quick Apply
18h
Office Assistant
Screens N More LLC —Jensen Beach, FL
- From $17 an hour
- Full-time
- Inventory management
- Office
- High school diploma or GED
Quick Apply
Front Desk Receptionist
Katz Eye Center —Port Saint Lucie, FL
- From $19 an hour
- Full-time
- Private practice
- Customer service
- High school diploma or GED
Quick Apply
8d
Office Manager/Administrative Assistant
Infinity Custom Designs —Jupiter, FL
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Mid-level
Quick Apply
Part-Time Office Manager / Executive Assistant
Sailfish Solar —Palm City, FL
- From $20 an hour
- Part-time
- Microsoft Outlook
- No experience needed
- Office
- Flexible schedule
Quick Apply
17h
Administrative Assistant
The Grace Place Preschool —Stuart, FL
- $17 - $18 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
5d
Administrative Assistant
Campbell Property Management —Port Saint Lucie, FL
- Up to $22 an hour
- Full-time
- Office
- Entry level
Quick Apply
5d
Business Office Assistant - Assisted Living Community
Discovery Commons Hobe Sound —Hobe Sound, FL
- $24 - $25 an hour
- Weekends as needed
- Background check
- Customer service
- Computer literacy
- Paid training
- Paid holidays
Quick Apply
14d
Administrative Assistant (Public Works)
Martin County —Stuart, FL
- $19.88 an hour
- Monday to Friday
- Word processing
- Computer literacy
- Writing skills
Quick Apply
3h
Veterinary Receptionist
JOSUE PADILLA, D.V.M, P.A. —Stuart, FL
- Full-time
- Writing skills
- High school diploma or GED
- Associate's degree
Quick Apply
Office Assistant
Thrive Therapy of Palm Beach —Palm Beach Gardens, FL
- $20 an hour
- Part-time
- Hybrid work
- Private practice
- HIPAA
- Administrative experience
- Flexible schedule
Quick Apply
Administrative Assistant / Scheduler Per Diem Weekends
Treasure Coast Hospice —Stuart, FL
- $16.50 - $18.00 an hour
- Weekends as needed
- Computer literacy
- Windows
- Administrative experience
Quick Apply
6d
Receptionist
Murgado Automotive Group —Stuart, FL
- $15 - $18 an hour
- Part-time
- Entry level
Quick Apply

I want to receive the latest job alert for office assistant in stuart fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near stuart fl

Veterinary Receptionist jobs in Stuart, FL

Administrative Assistant jobs in Port Saint Lucie, FL

Front Desk Receptionist jobs in Port Saint Lucie, FL

Administrative Assistant jobs in Stuart, FL

Office Assistant jobs in Jensen Beach, FL

Office Assistant jobs in Stuart, FL

Receptionist jobs in Stuart, FL

Office Assistant jobs in Palm Beach Gardens, FL

Veterinary Receptionist jobs in Milwaukee, WI

Veterinary jobs in Seattle, WA

Veterinary Receptionist jobs in Bethesda, MD

Veterinary Assistant jobs in Montana

Veterinary Assistant jobs in Riverside, CA

Veterinary Receptionist jobs in Canton, GA

Hospital Receptionist jobs in Orlando, FL

Veterinary Receptionist jobs in Ohio

Medical Assistant jobs in Chula Vista, CA

Administrative Assistant jobs in San Bernardino, CA

Lab Assistant jobs in Los Angeles, CA

Pediatric Medical Assistant jobs in Alabama

Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
11 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in stuart fl

Executive Assistant to the CEO

Office Assistant

Front Desk Receptionist

Administrative Assistant

Front Desk Receptionist

Receptionist - State Farm Agent Team Member

Front Desk Receptionist

Front Desk Receptionist

Office Assistant

Front Desk Receptionist

Office Manager/Administrative Assistant

Part-Time Office Manager / Executive Assistant

Administrative Assistant

Administrative Assistant

Business Office Assistant - Assisted Living Community

Administrative Assistant (Public Works)

Veterinary Receptionist

Office Assistant

Administrative Assistant / Scheduler Per Diem Weekends

Receptionist

I want to receive the latest job alert for office assistant in stuart fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected