Top 411 Operations assistant Jobs in Sunnyvale, Ca

Dental Front Office Assistant
Confidential —San Jose, CA
- $25 - $35 an hour
- Full-time
- Spanish
- Google Workspace
- Dental office
- Free parking
- Continuing education credits
Quick Apply
2d
Dental Front Office Assistant
Confidential —San Jose, CA
- $25 - $35 an hour
- Full-time
- Spanish
- Google Workspace
- Dental office
- Free parking
- Continuing education credits
Quick Apply
2d
Dental Front Office Coordinator
Confidential —Milpitas, CA
- $32 - $38 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
- Paid time off
- 401(k) matching
Quick Apply
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Administrative Assistant / Front Desk Coordinator
Kitchen Makers Inc —San Jose, CA
- $4,500 - $6,000 a month
- Full-time
- Office
- Administrative experience
- Construction experience
Quick Apply
Finance Operations Assistant
Stanford University —Stanford, CA
- $87,529 - $95,000 a year
- Full-time
- Hybrid work
- Writing skills
- Office
- Residential
- Health insurance
- Tuition reimbursement
School office Assistant, Saint Joseph School
Diocese of San Jose (DSJ) —Mountain View, CA
- $21 - $50 an hour
- Weekends as needed
- School experience
- Spanish
- English
Office Assistant (Front Desk & Office Operations)
Draco Natural Products Inc —San Jose, CA
- $20 - $25 an hour
- Part-time
- Office
- Bachelor's degree
- Data entry
Quick Apply
10d
Administrative Assistant - Software Ops
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- 5 years
- Office
- Continuous improvement
- Employee stock purchase plan
- Health insurance
Operations and Project Assistant
Fenwick & West LLP —Silicon Valley, CA
- $84,000 - $120,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Flexible spending account
Assistant Store Manager
Barnes & Noble, Inc. —Santa Clara, CA
- From $29.50 an hour
- Full-time
- Merchandising
- Mid-level
- Children
- Paid parental leave
- Paid holidays
Office Administrator - Contract
Cariad, Inc. —Mountain View, CA
- $30 - $40 an hour
- Contract
- Microsoft Outlook
- Office
- Bachelor's degree
Quick Apply
2d
Assistant Community Manager (HOA) — Remote (Part-time)
Nexova,Inc. —Sunnyvale, CA
- $22 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Writing skills
- English
- Opportunities for advancement
- Paid sick time
Quick Apply
Operations Assistant
Reyes Coca-Cola Bottling —San Leandro, CA
- From $30 an hour
- Full-time
- High school diploma or GED
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Quick Apply
13d
Business Office Asst
Santana Hills Healthcare Center —San Jose, CA
- Full-time
- Office
- High school diploma or GED
- Entry level
- Continuing education credits
- AD&D insurance
Quick Apply
Design & Project Coordinator Assistant
Shir Genius Marketing —Cupertino, CA
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Construction site
- Office
- Opportunities for advancement
Quick Apply
2d
Front Desk & Operations Assistant
Khan Lab School —Palo Alto, CA
- $28 - $32 an hour
- Weekends as needed
- CPR Certification
- 5 years
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
Office Assistant
BACS Consulting Group, Inc —Santa Clara, CA
- $23 - $26 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3d
Litigation Administrative Assistant
Wilson Sonsini Goodrich & Rosati —Palo Alto, CA
- $38.12 - $51.57 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Coordinator - FT - Days -BHS - Aspire Program @ LG
El Camino Hospital —Los Gatos, CA
- $35.45 - $53.17 an hour
- 8 hour shift
- Microsoft Excel
- Medical office experience
- Mid-level
Quick Apply
8d

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Dental Front Office Assistant

Confidential
San Jose, CA

Quick Apply

Job Details

Full-time
$25 - $35 an hour
2 days ago

Benefits

Free parking
Continuing education credits
Health insurance
Dental insurance
Paid time off
On-the-job training
Parental leave
Employee discount
Opportunities for advancement
Flexible schedule
Paid sick time

Qualifications

Health insurance authorizations
In-person patient registration
Google Workspace
Patient scheduling systems
Health insurance co-pays
Patient question and concern management
Office activity coordination
Phone communication
Payment processing
Dental receptionist
Health insurance customer support
Word embeddings
Practice management software
Dental insurance
HIPAA
Care documentation
Medical scheduling
Administrative experience
Dental terminology
Records management
Health information regulatory compliance
Health record tracking
Medical claims submission
Filing patient billing claims
Telephone systems
Multi-line phone systems
Productivity software
Clinical confidentiality policies
Managing patient records
Payment processing in medical billing systems

Full Job Description

Job Summary

We are seeking an energetic, friendly and highly motivated Dental Front Office Assistant who is passionate about patient care. This position is ideal for an individual who thrives in a fast-paced clinical environment, possesses exceptional organizational and communication skills, and is committed to delivering outstanding patient care. This position requires someone who is organized, dependable, and dedicated to creating a seamless experience for every patient while contributing to the overall success and growth of the practice.

This position is essential to the success of our practice. The Front Office Assistant is responsible for creating a positive first impression, coordinating efficient daily operations, and ensuring every patient receives exceptional service from the initial phone call through checkout. If you are committed to excellence, values teamwork, and takes pride in providing an outstanding patient experience at all times, then we would love to meet you!

Responsibilities

Welcome patients with professionalism and provide an exceptional first and last impression of the practice.
Check patients in and out while ensuring all necessary documentation is complete and accurate.
Schedule, confirm, and coordinate appointments to maximize provider productivity and maintain an efficient schedule.
Verify and discuss dental insurance benefits, estimated patient financial responsibility, and available payment options.
Collect co-payments, deductibles, and outstanding balances prior to patient departure.
Review and update patient demographics, insurance information, health history, and all electronic records for accuracy.
Prepare the following day's schedule by ensuring routing slips, treatment plans, laboratory cases, and patient documentation are complete and organized.
Answer a multi-line phone system professionally, respond to patient inquiries, and route calls to the appropriate team member when necessary.
Scan, upload, and maintain all patient documents within the electronic health record.
Support the clinical team by escorting patients to treatment rooms, coordinating laboratory cases, and assisting with administrative tasks as needed.
Monitor office and clinical supply levels and communicate inventory needs before shortages occur.
Maintain an organized, clean, and welcoming reception area, patient restroom, and common areas throughout the day.
Coordinate effectively with doctors, hygienists, assistants, and administrative staff to ensure seamless daily operations.
Uphold HIPAA standards and maintain strict patient confidentiality at all times.
Contribute to a positive, professional, and team-oriented work environment while consistently delivering outstanding customer service.

Requirements

Must have some dental knowledge. Exceptional candidates with strong administrative and customer service backgrounds are encouraged to apply.
Proficiency with Dentrix or comparable dental practice management software.
Experience scheduling patients while optimizing provider schedules and maintaining an efficient daily workflow.
Thorough understanding of dental insurance verification, benefit breakdowns, pre-authorizations, treatment estimates, claim submission, and insurance follow-up.
Ability to accurately collect patient co-payments, outstanding balances, and process various payment methods.
Strong knowledge of dental terminology, common dental procedures, and treatment sequencing.
Excellent interpersonal, verbal, and written communication skills with a patient-centered approach.
Demonstrated ability to provide exceptional customer service while managing a high volume of phone calls, patient inquiries, and front office responsibilities.
Proficiency with Word, PDF, Microsoft Office, Google Workspace, and modern office technology, including digital forms, electronic document management, and online patient communication platforms.
Experience utilizing patient communication software such as Weave and Lighthouse
Ability to maintain accurate patient records while ensuring compliance with HIPAA and all applicable privacy regulations.
Exceptional organizational skills with the ability to prioritize multiple tasks and adapt to a fast-paced environment.
Professional appearance, dependable attendance, and a positive, team-oriented attitude.
Strong critical thinking and problem-solving skills with the ability to work independently while supporting a collaborative team.
Bilingual (English/Spanish) is preferred but not required.

Join us in delivering outstanding care by providing exceptional administrative support that keeps our dental practice running smoothly! This role is vital in creating a welcoming atmosphere where patients feel valued from their first contact through their entire visit.

Pay: $25.00 - $35.00 per hour

Benefits:

Continuing education credits
Dental insurance
Employee discount
Flexible schedule
Free parking
Health insurance
On-the-job training
Opportunities for advancement
Paid sick time
Paid time off
Parental leave

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in sunnyvale, ca

Dental Front Office Assistant

Dental Front Office Assistant

Dental Front Office Coordinator

Administrative Assistant

Administrative Assistant / Front Desk Coordinator

Finance Operations Assistant

School office Assistant, Saint Joseph School

Office Assistant (Front Desk & Office Operations)

Administrative Assistant - Software Ops

Operations and Project Assistant

Assistant Store Manager

Office Administrator - Contract

Assistant Community Manager (HOA) — Remote (Part-time)

Operations Assistant

Business Office Asst

Design & Project Coordinator Assistant

Front Desk & Operations Assistant

Office Assistant

Litigation Administrative Assistant

Administrative Coordinator - FT - Days -BHS - Aspire Program @ LG

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