Top 23 Payroll coordinator Jobs in Sunnyvale Ca

Payroll Coordinator
Service By Medallion —Mountain View, CA
- $30 - $37 an hour
- Full-time
- Spanish
- Microsoft Excel
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
9h
Payroll Coordinator
Quanta Manufacturing Nashville —Fremont, CA
- $28 - $30 an hour
- Full-time
- Mid-level
- Organizational skills
- 2 years
Quick Apply
Payroll and HR Coordinator - Temporary
GreenWaste Recovery LLC —San Jose, CA
- $35 - $43 an hour
- Temporary
- Mid-level
- Office
- Business Administration
- Paid holidays
- Health insurance
Quick Apply
4d
Office Coordinator
Maxim Healthcare Services —San Jose, CA
- $26 - $27 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
7d
Sr. HR Coordinator
Protagonist Therapeutics —Newark, CA
- $110,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Senior Payroll Coordinator - Multi State
Veritas Managed Solutions Inc. —Santa Clara, CA
- $34 - $43 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Paid holidays
Quick Apply
Human Resources Coordinator
CAIR San Francisco Bay Area —Santa Clara, CA
- $33 - $39 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k) matching
Quick Apply
Administrative Coordinator
Sprouts Farmers Market —San Jose, CA
- $19.55 - $29.25 an hour
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
14d
Operations & Finance Coordinator
AVerMedia Technologies, Inc. —Fremont, CA
- $76,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Human Resources Coordinator
W.E. O'Neil Construction —Pleasanton, CA
- $80,000 - $105,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Clinical Administrative Coordinator
Satellite Healthcare, Inc —Milpitas, CA
- $24.10 - $28.92 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
Seasonal HR Coordinator - SAP Center @ San Jose-Conc.
Aramark —San Jose, CA
- $25 - $28 an hour
- Seasonal
- Spanish
- Mid-level
- Office
- Disability insurance
- Health insurance
Human Resources Coordinator Leaves of Absence and Safety - Central Office, Hayward
Eden Housing —Hayward, CA
- $29.48 - $34.39 an hour
- Full-time
- Basic math
- Research
- Mid-level
Quick Apply
UNIQLO Human Resources Coordinator
UNIQLO —Milpitas, CA
- $26.50 an hour
- Weekends as needed
- Oracle
- Mid-level
- Administrative experience
- Store discount
- Commuter assistance
Human Resources Coordinator
Foxconn Industrial Internet - FII —San Jose, CA
- $65,000 - $71,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Human Resources Coordinator
UNIQLO —Santa Clara, CA
- $26.50 an hour
- Weekends as needed
- Mid-level
- Administrative experience
- Computer skills
- Free parking
- Store discount
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
HR Coordinator
PlayCV —Castro Valley, CA
- $28 - $32 an hour
- Part-time
- School experience
- Google Workspace
- Current TB test
Quick Apply
13d
HR Coordinator
Rodan Builders —Hayward, CA
- $32 - $35 an hour
- Full-time
- Spanish
- English
- Mid-level
14d
Seasonal HR Coordinator - SAP Center (667625)
ReadyOn —San Jose, CA
- $25 - $28 an hour
- Part-time
- Spanish
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
5d

I want to receive the latest job alert for payroll coordinator in sunnyvale ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

payroll coordinator jobs near sunnyvale ca

Human Resources Coordinator jobs in San Jose, CA

Human Resources Coordinator jobs in Hayward, CA

Office Coordinator jobs in San Jose, CA

Administrative Coordinator jobs in San Jose, CA

Administrative Coordinator jobs in Palo Alto, CA

Human Resources Coordinator jobs in Newark, CA

Human Resources Coordinator jobs in Pleasanton, CA

Human Resources Coordinator jobs in Garden Grove, CA

Logistics Coordinator jobs in Miami, FL

Natural Resources jobs in Denver, CO

Human Resources Coordinator jobs in Little Rock, AR

Human Resources Coordinator jobs in Grand Prairie, TX

Human Resources Coordinator jobs in Natick, MA

Human Resources jobs in Augusta, GA

Human Resources Coordinator jobs in Vero Beach, FL

Human Resources Coordinator jobs in Tampa, FL

Human Services jobs in Jacksonville, FL

Human Resources Coordinator jobs in Columbia, SC

Human Resources jobs in Aiken, SC

Human Resources jobs in Virgin Islands

Payroll Coordinator

Service By Medallion -
Mountain View, CA

Quick Apply

Job Details

Full-time
$30 - $37 an hour
9 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Labor law compliance
Spanish
Confidential information handling
Microsoft Excel
Database systems
Spreadsheets
Staff scheduling
Team scheduling
English
Internal employee customer service
Attention to detail
Overseeing payroll
Desktop applications
Algebra
Productivity software
Data accuracy checks
Workforce management
Cross-functional collaboration
Process management
Time & attendance systems
Technical Proficiency
Payroll processing
California labor law
Cross-functional communication

Full Job Description

Company Overview

Service by Medallion has built a distinguished reputation over more than 45 years, exemplifying integrity and foresight in delivering top-tier integrated facility services. Our comprehensive offerings extend beyond traditional building maintenance, providing innovative solutions that prioritize efficiency, sustainability, and client satisfaction.

Job Overview

The Payroll Coordinator is responsible for supporting accurate, compliant, and timely payroll operations for 800+ employees in multi-union and non-union positions. This role processes semi-monthly gross-to-net payroll cycles in Paycom, reviews timekeeping data, maintains payroll records, supports employee and manager inquiries, and partners closely with Human Resources and Operations to ensure employee data, schedules, labor allocations, earnings, deductions, and payroll reports are accurate. The Payroll Coordinator also oversees the scheduling component in Paycom to support accurate labor analysis, workforce reporting, and operational decision-making. This position requires strong working knowledge of federal, state, and local wage and hour requirements, including California meal period and rest break compliance for non-exempt employees. The role requires excellent attention to detail, sound judgment, confidentiality, strong time management, and excellent people skills to meet deadlines while providing responsive, professional service to employees, supervisors, and internal partners.

Duties

Daily review of hourly employee timecards; Ensure accuracy and compliance along with approval from employee and supervisor, including regular hours worked, overtime worked, and PTO are entered and calculated correctly.
Oversee and maintain the scheduling component in Paycom, ensuring schedules, labor allocations, job codes, departments, and timekeeping data are accurate for payroll processing and labor analysis.
Monitor Paycom scheduling and timekeeping reports to identify missed punches, meal period exceptions, schedule variances, overtime trends, and labor allocation discrepancies; escalate concerns and support corrective action as needed.
Apply strong knowledge of California wage and hour requirements, including meal period and rest break rules, to help ensure time records, exception reporting, and payroll practices support compliance for non-exempt employees.
Maintain employee database; Assign and classify employees appropriately; Ensure the accuracy of employee pay-rates, PTO accrual rates, and employee reporting structure.
Process semi-monthly payroll by incorporating all data from employee timecards, employee benefits including but not limited to medical, dental, life, 401(K), fringe benefits, voluntary and Federal & State mandatory deductions. Process special payroll at the direction of Management.
Ensure payroll is processed with high level of accuracy and completion by required deadline. Review and audit all payroll data prior to submission and immediately following the submission to ensure it is processed properly without discrepancies. Review all quarterly payroll data and ensure it meets the Federal and State deposit and reporting requirements.
Complete and respond to the state/court notice for employee garnishments and withholding orders. Maintain a database of reconciliation per pay period, and ensure proper payment processing in Paycom
Identify payroll related issues for management to review and provide insight to operations managers based on reporting. Recommend process improvements and procedures for compliance with payroll deductions and reporting requirements using reporting to identify areas of improvement
Leverage the payroll system reporting capability, using standard and/or customized report and develop automated management reports on pay-data.
Provide registration, timecard, and device usage in relation to payroll by providing training for new hire orientations and supervisors as needed. Provide system-related guidelines. Answer employee’s payroll-related questions and resolve problems on a timely basis.
Provide professional, people-focused support to employees, supervisors, and managers by answering payroll, timekeeping, scheduling, and Paycom-related questions accurately and timely.
Develop and manage a secure filing system for all confidential information in written and/or electronic formats, including pay data, employee information, state filings and state registrations.
Assist in providing payroll information for company requests from Human Resources
Works closely with Human Resources to manage employee database and audit employee profiles
Perform special projects as directed or as situation dictates.

Requirements

Three to five years of payroll coordination or payroll administration experience, preferably in a high-volume, multi-location, union and non-union environment.
Strong proficiency with payroll, timekeeping, and scheduling systems; Paycom experience strongly preferred, including payroll processing, timecards, reporting, and scheduling functionality.
Working knowledge of California wage and hour laws, including meal period, rest break, overtime, and timekeeping compliance requirements for non-exempt employees.
Ability to review payroll, scheduling, and labor reports to identify discrepancies, trends, and opportunities for improved accuracy and compliance.
Ability to multitask in a fast-paced work environment
Math Skills – Ability to calculate figures and amounts such as percentages and averages. Ability to apply concepts of basic algebra to excel spreadsheets
Computer Skills –Essential technical competencies in the use of computers and standard business applications; Microsoft Excel and Word processing software; and be proficient on applicable databases, systems and vendor software programs.
Be able to work in a team-oriented environment, always maintain a positive attitude, and be able to assist the team/department to complete goals.
Use logic & reasoning to identify the strengths & weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to communicate effectively with clients, supervisor and coworkers
Excellent interpersonal and people skills with a customer-service mindset, professionalism, confidentiality, and the ability to build trust with employees, supervisors, and cross-functional partners.
Bilingual: English & Spanish
Excellent time management, prioritization, follow-through, and organizational skills with the ability to meet strict payroll deadlines.

Join us to be a key player in delivering seamless payroll services that empower our team while supporting the operational backbone of our organization. Your expertise will help us uphold our standards of excellence and foster a positive workplace environment.

Pay: $30.00 - $37.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Are you bilingual: English & Spanish?

Work Location: In person

Quick Apply

Refine Your Search

payroll coordinator jobs in sunnyvale ca

Payroll Coordinator

Payroll Coordinator

Payroll and HR Coordinator - Temporary

Office Coordinator

Sr. HR Coordinator

Senior Payroll Coordinator - Multi State

Human Resources Coordinator

Administrative Coordinator

Operations & Finance Coordinator

Human Resources Coordinator

Clinical Administrative Coordinator

Seasonal HR Coordinator - SAP Center @ San Jose-Conc.

Human Resources Coordinator Leaves of Absence and Safety - Central Office, Hayward

UNIQLO Human Resources Coordinator

Human Resources Coordinator

Human Resources Coordinator

Administrative Coordinator

HR Coordinator

HR Coordinator

Seasonal HR Coordinator - SAP Center (667625)

I want to receive the latest job alert for payroll coordinator in sunnyvale ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected