Top 1001 administrative assistant Jobs in surfside fl

Executive Assistant/Full Charge Bookkeeper
Confidential —Hollywood, FL
- $72,000 - $78,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
7d
Laboratory Administrative Assistant II
Conceptions Florida —Coral Gables, FL
- From $20 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
14d
Ob/Gyn Medical Billing/ Administrative Assistant
Serenity Holistic Ob/Gyn —North Miami Beach, FL
- $15 - $18 an hour
- Part-time
- Microsoft Excel
- Office
- Ob/Gyn
Quick Apply
Executive Assistant Commercial Real Estate
Confidential —Miami, FL
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
7d
Executive Assistant
Miami Family Law Group PLLC —Miami, FL
- $55,000 - $75,000 a year
- Full-time
- Bilingual
- CRM software
- Spanish
- Paid holidays
- Disability insurance
Quick Apply
Personal Executive Assistant
Britto Central, Inc. —Miami, FL
- Up to $80,000 a year
- Weekends as needed
- Bilingual
- Microsoft Word
- Background check
- Health insurance
- Dental insurance
Quick Apply
Assistant to the Village Clerk
North Bay Village —North Bay Village, FL
- $65,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
Quick Apply
13d
Executive Personal Assistant
Confidential —Miami Beach, FL
- From $30 an hour
- Part-time
- Hybrid work
- Spanish
- English
- Research
- Flexible schedule
Quick Apply
7d
Administrative Assistant to the President
Midnight Express PowerBoats —Miami, FL
- From $75,000 a year
- Full-time
- Spanish
- Word processing
- English
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Administrative Assistant (Miami, FL)
PIMCO —Miami, FL
- $43.99 an hour
- Online Application
- Microsoft Outlook
- 5 years
- Research
Administrative Assistant
KW Property Management LLC —Miami Beach, FL
- $36 an hour
- Full-time
- Word processing
- Research
- Office
Quick Apply
Admin/Office Assistant
Kenilworth Association —Bal Harbour, FL
- $21 - $25 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d
Receptionist - Miami Office
Howden Group Holdings —Miami, FL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Disability insurance
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Receptionist
The Founders Law Firm —Miami Lakes, FL
- $20 - $35 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Health insurance
Quick Apply
5d
Executive Assistant
The Voleon Group —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Referral program
8d
Administrative Assistant Data Entry
CONTADOR MIAMI —North Miami, FL
- $20 - $23 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
- Paid time off
Quick Apply
5d
Administrative Assistant
Liberty Mission Critical Services, LLC —Miami, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Administrative Assistant to the Mayor
City of Coral Gables —Coral Gables, FL
- $51,274.45 - $79,475.47 a year
- Full-time
- Public speaking
- Research
- Office
- AD&D insurance
- Disability insurance
7d

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administrative assistant jobs near surfside fl

Executive Assistant/Full Charge Bookkeeper

Confidential
Hollywood, FL

Quick Apply

Job Details

Full-time
$72,000 - $78,000 a year
7 days ago

Benefits

Paid time off

Qualifications

Executive administrative support
Bachelor's degree
QuickBooks Online
QuickBooks
Office management
Time management

Full Job Description

We are seeking a high-energy, detail-obsessed, and tech-savvy Full Charge Bookkeeper / Executive Assistant to serve as the organizational backbone of our growing company. This unique dual role is perfect for a rising professional who loves numbers just as much as they love keeping a business running smoothly.

You will split your time between managing the full cycle of our financial books and acting as the strategic right hand to a C-level executive. If you are an ambitious, proactive problem-solver looking to build a career with deep visibility into business operations, this is your launchpad.

Key Responsibilities

Financial Management & Bookkeeping (Approx. 50%)

Full-Cycle Bookkeeping: Manage accounts payable (AP), accounts receivable (AR), and general ledger entries using accounting software (e.g., QuickBooks Online).
Reconciliations: Perform monthly bank, credit card, and merchant account reconciliations with flawless accuracy.
Financial Reporting: Prepare timely monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).
HR Support: Assist with onboarding documentation and expense report management.
Tax Prep: Organize and prepare financial records for the external CPA for quarterly filings and year-end tax prep.

Executive Administrative Support (Approx. 50%)

Calendar & Inbox Gatekeeper: Manage complex executive calendars, schedule meetings across time zones, and proactively triage incoming emails.
Operations & Logistics: Coordinate domestic travel arrangements, itineraries, and logistics for conferences, client meetings, and company events.
Communication Liaison: Draft professional correspondence, slide decks, memos, and reports on behalf of leadership.
Project Tracking: Act as a project manager for internal initiatives, ensuring deadlines are met and follow-ups are executed.
Office Management: Maintain digital filing systems (Google Drive/Dropbox), manage vendor relationships, and ensure day-to-day operations run flawlessly.

Qualifications & Skills

Experience: 1–3+ years of hands-on bookkeeping and/or administrative experience in a fast-paced environment.
Tech-Forward: Advanced proficiency with cloud-based accounting software (QuickBooks) and modern workplace tools (Google Workspace, Microsoft 365, and project management tools like Asana or Monday.com).
Financial Literacy: Strong foundational knowledge of GAAP (Generally Accepted Accounting Principles) and a knack for spotting data discrepancies.
Organization Wizardry: Exceptional time-management skills; ability to pivot seamlessly between a spreadsheet and a scheduling conflict without losing momentum.
Discretion & Trust: Absolute integrity and discretion when handling highly confidential financial and proprietary business data.
Communication: Sharp, professional verbal and written communication skills.

What Success Looks Like in This Role:

The Proactive Hustle: You don't just wait for instructions; you anticipate bottlenecks.

The Balancing Act: You can close out the month-end books with precision while simultaneously ensuring the executive’s schedule for an upcoming event is perfectly optimized.

Pay: $72,000.00 - $78,000.00 per year

Benefits:

Paid time off

Application Question(s):

Are you able to pass a nationwide criminal background check?

Experience:

QuickBooks: 3 years (Required)
full charge bookkeeping: 3 years (Required)
Executive administrative support: 3 years (Required)

Ability to Commute:

Hollywood, FL 33020 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in surfside fl

Executive Assistant/Full Charge Bookkeeper

Laboratory Administrative Assistant II

Ob/Gyn Medical Billing/ Administrative Assistant

Executive Assistant Commercial Real Estate

Executive Assistant

Personal Executive Assistant

Assistant to the Village Clerk

Executive Personal Assistant

Administrative Assistant to the President

Administrative Assistant / Secretary (Clerical Support)

Administrative Assistant (Miami, FL)

Administrative Assistant

Admin/Office Assistant

Receptionist - Miami Office

Administrative Assistant

Receptionist

Executive Assistant

Administrative Assistant Data Entry

Administrative Assistant

Administrative Assistant to the Mayor

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