Top 544 Assistant operations Jobs in Surprise, Az

Construction Administrative Assistant
Calvary Paving Services LLC —Goodyear, AZ
- $22 - $32 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
6d
Assistant Store Manager
Barnes & Noble, Inc. —Surprise, AZ
- Full-time
- Merchandising
- Mid-level
- Children
- Paid parental leave
- Paid holidays
People Operations Administrative Coordinator
Cascade Drilling, LP —Peoria, AZ
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
11d
Assistant Property Manager
Mission Rock Residential LLC —Youngtown, AZ
- $32 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Paid holidays
Quick Apply
Office Assistant
Safari Pools and Landscaping —Phoenix, AZ
- $18 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Administrator
Ecolab Inc. —Phoenix, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Front Desk Receptionist
CORAL —Phoenix, AZ
- From $23.60 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
1d
Aviation Operations Assistant
Worldwide Jet Charter —Phoenix, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
Project and Operations Coordinator
Smart Choice Remodeling —Phoenix, AZ
- Up to $150,000 a year
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Residential
Quick Apply
16h
Patient Care Receptionist
Fox Family Dental —Peoria, AZ
- $18 - $23 an hour
- Dental office
- HIPAA
- Administrative experience
Medical Assistant
One Medical —Surprise, AZ
- $23 an hour
- Full-time
- Vital signs
- Computer literacy
- Clinic
- Commuter assistance
- Paid parental leave
Quick Apply
Administrative Assistant
Thrivent —Scottsdale, AZ
- $22 - $30 an hour
- Microsoft Excel
- Office
- Organizational skills
Quick Apply
2d
Assistant Manager, Operations (7mo. contract) | Arrowhead Towne Center
Lululemon —Glendale, AZ
- $23.19 - $39.23 an hour
- Weekends as needed
- Inventory management
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
6d
Operations Translator & Assistant
IRIS USA, Inc. —Surprise, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Assistant Manager
Ojos Locos Sports Cantina —Phoenix, AZ
- Weekends as needed
- Spanish
- Sales
- English
Quick Apply
22h
【Entry level welcome】Japanese bilingual /Operations Translator & Assistant, Surprise, AZ(11503)
Leverages U.S. Inc. (Shigotosagashi.com) —Surprise, AZ
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
2d
Assistant Director of Nursing (ADON)
Resolve Diamondback —Phoenix, AZ
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Store Manager
Goodwill of Central & Northern Arizona —Phoenix, AZ
- From $47,000 a year
- Email
- Background check
- Pass drug screening
- English
- Paid holidays
- Health insurance
Assistant Store Manager
Goodwill of Central & Northern Arizona —Phoenix, AZ
- From $47,000 a year
- Email
- Background check
- Pass drug screening
- English
- Paid holidays
- Health insurance
Medical Imaging Assistant
Banner Health —Buckeye, AZ
- Full-time
- Vital signs
- Computer literacy
- BLS Certification
- Relocation assistance
- Tuition reimbursement
17h

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Construction Administrative Assistant

Calvary Paving Services LLC
Goodyear, AZ

Quick Apply

Job Details

Full-time
$22 - $32 an hour
6 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
High school diploma or GED
Driver's License

Full Job Description

Position Summary

The Administrative Assistant provides essential office, clerical, and project support for a busy asphalt paving company. This role helps keep daily operations organized by coordinating communication, maintaining project documentation, supporting scheduling, and serving as a professional point of contact for all inbound inquiries.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced environment where priorities can change quickly. Construction office experience is preferred, but candidates with strong administrative skills and a willingness to learn construction processes may also be considered.

Key Responsibilities

· Provide administrative support for executives, estimators and project managers.

· Answer incoming phone calls, respond to emails, greet visitors, and direct inquiries in a professional and timely manner.

· Prepare, organize, and maintain construction documents, including RFIs, submittals, permits, insurance certificates, and closeout documents.

· Assist with meeting coordination, calendar management, agenda preparation, and meeting minutes.

· Communicate with subcontractors, vendors, suppliers, clients, inspectors, and internal team members to request information, follow up on outstanding items, and support project deadlines.

· Solicit, track, and organize bids, quotes, prequalifications and vendor information for new and ongoing projects.

· Process job specific paperwork such as Preliminary Notices and Certificates of Insurance.

· Enter and update project information in spreadsheets, databases, and construction management software.

· Maintain organized electronic and physical filing systems for potential, active and completed projects.

· Order office supplies, coordinate office services, and assist with general clerical duties such as copying, scanning, typing, mailing, and data entry.

· Support compliance by maintaining subcontractor documentation, W-9 forms, certificates of insurance, safety documents, and required project records.

· Assist with special projects, reports, presentations, and other administrative tasks as assigned.

Required Qualifications

· High school diploma or equivalent required; associate degree or additional business, construction, or administrative training preferred.

· Previous administrative, clerical, office support, or customer service experience required.

· Experience in a construction office environment preferred.

· Proficiency with Microsoft Office, including Word, Excel, and Outlook; and/or Google Workspace, including Google Sheets, Google Docs, and GMail

· Ability to learn and use construction management, scheduling, document control, or project tracking software.

· Strong written and verbal communication skills.

· Excellent organization, accuracy, follow-through, and time management skills.

· Ability to handle confidential information and maintain professionalism with clients, vendors, and team members.

· Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

· Valid Driver License and willingness to pick up plans.

Preferred Skills and Knowledge

· Familiarity with construction terminology, plans, specifications, RFIs, submittals, and closeout documentation.

· Basic understanding of job costing, purchase orders, and subcontractor paperwork.

· Experience with software such as PipeDrive, WorkForce, Adobe Acrobat, DocuSign, or similar systems.

· Strong customer service mindset and ability to build positive relationships with clients, subcontractors, vendors, and staff.

· Problem-solving skills and the ability to stay calm and organized under deadline pressure.

Work Environment and Physical Requirements

This position is typically performed in an office environment, with occasional visits to office supply store for supplies and printing or copying needs. The role requires regular use of a computer, phone, printer, scanner, and standard office equipment. The employee may occasionally lift or move office supplies, files, or materials up to 25 pounds.

Pay: $22.00 - $32.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant operations jobs in surprise, az

Construction Administrative Assistant

Assistant Store Manager

People Operations Administrative Coordinator

Assistant Property Manager

Office Assistant

Office Administrator

Front Desk Receptionist

Aviation Operations Assistant

Project and Operations Coordinator

Patient Care Receptionist

Medical Assistant

Administrative Assistant

Assistant Manager, Operations (7mo. contract) | Arrowhead Towne Center

Operations Translator & Assistant

Assistant Manager

【Entry level welcome】Japanese bilingual /Operations Translator & Assistant, Surprise, AZ(11503)

Assistant Director of Nursing (ADON)

Assistant Store Manager

Assistant Store Manager

Medical Imaging Assistant

I want to receive the latest job alert for assistant operations in surprise, az

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