Top 245 Office coordinator Jobs in Swampscott Ma

Office Coordinator
Kettle Cuisine —Lynn, MA
- $27 - $32 an hour
- Microsoft Outlook
- Office
- 3 years
Quick Apply
Dental Front Desk Receptionist/Treatment Coordinator
Waban Dental Specialists Group —Newton Highlands, MA
- $20 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager/Treatment Coordinator
My Dental —Watertown, MA
- $22 - $27 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Office & Agent Services Coordinator
Keller Williams Greater Boston —Boston, MA
- $24 - $26 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator, ObGyn
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
HR Coordinator
Fire Equipment Inc —Medford, MA
- $28.85 - $33.65 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator – Breast Surgery Oncology
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Microsoft Outlook
- Surgery
- Hospital
Front Desk Agent, Wellness Coordinator -Saugus
Joint Ventures Northeast LLC —Saugus, MA
- $18 - $20 an hour
- Full-time
- Spanish
- Sales
- Mid-level
- Employee discount
Quick Apply
Senior Client Services Coordinator
Colliers International —Boston, MA
- $27.00 - $39.62 an hour
- Full-time
- 5 years
- Research
- Office
- Paid parental leave
- AD&D insurance
Human Resources Coordinator
Complete Staffing Jobs —Stoneham, MA
- Up to $29 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
15h
Human Resources Coordinator
Home Market Foods —Norwood, MA
- $53,000 - $67,000 a year
- Extended hours
- Mid-level
- Office
- Microsoft Office
- Relocation assistance
- Health insurance
Quick Apply
Administrative Coordinator, Breast Surgical Oncology
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Surgery
- Hospital
Human Resources Coordinator
Trexon —Boston, MA
- Mid-level
- Administrative experience
- Travel
Quick Apply
Administrative Coordinator -CEVIHE
Tufts University —Somerville, MA
- $27.85 - $38.50 an hour
- Evenings as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
Office Coordinator
Codman Square Health Center Inc —Boston, MA
- $70,000 - $90,000 a year
- Mid-level
- Office
- 3 years
Quick Apply
7d
Administrative Coordinator
Caring Hearts Homecare —Wilmington, MA
- $23 - $25 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
12d
Advancement Gift Processor/Office Coordinator
Shady Hill School —Cambridge, MA
- Part-time
- Math
- Math
- Middle school
5d
HR Coordinator
Seraphic Springs Health Care —Boston, MA
- $26 - $30 an hour
- Administrative experience
- Communication skills
- Entry level
Quick Apply
Administrative Assistant, Facilitator, & Coordinator - Property Management Office
Premak Inc —Malden, MA
- $22 - $32 an hour
- Part-time
- Computer literacy
- English
- Office
- Paid time off
Quick Apply
Office Coordinator
1199SEIU Family of Funds —Boston, MA
- $66,400 - $83,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree

I want to receive the latest job alert for office coordinator in swampscott ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office coordinator jobs near swampscott ma

Administrative Coordinator jobs in Boston, MA

Office Coordinator jobs in Boston, MA

Office Coordinator jobs in Cambridge, MA

Office Coordinator jobs in Lynn, MA

Administrative Assistant jobs in Malden, MA

Human Resources Coordinator jobs in Boston, MA

Clinical Research Coordinator jobs in Little Rock, AR

Clinical Research Coordinator jobs in Ann Arbor, MI

Administrative Coordinator jobs in York, PA

Remote Administrative Assistant jobs in North Carolina

Administrative Coordinator jobs in Tacoma, WA

Administrative Coordinator jobs in Katy, TX

Administrative Coordinator jobs in Kalamazoo, MI

Human Resources jobs in Henderson, NV

Human Resources Coordinator jobs in Fairfield, PA

Transaction Coordinator jobs in Dallas, TX

Human Resources Coordinator jobs in Flint City, AL

Human Resources Coordinator jobs in Cambridge, MA

Government Human Resources jobs in Michigan

Human Resources Coordinator jobs in Corona, CA

Office Coordinator

Kettle Cuisine -
Lynn, MA

Quick Apply

Job Details

$27 - $32 an hour

Qualifications

Confidential information handling
Office activity coordination
Microsoft Outlook
Executive administrative support
Meeting scheduling
Documentation tools
Microsoft Teams
Presentation preparation
Physical document handling
Technical Proficiency
Editing
Cross-functional communication
File organization
Office record organization

Full Job Description

Job Summary:

The Office Administrator is responsible for ensuring the smooth, professional, and efficient operation of the front office and administrative functions. This role serves as the first point of contact for visitors, employees, and vendors, while proactively supporting daily operations, communication, and workplace organization.

This is a fully onsite position based at our headquarters in Lynn, MA, requiring consistent in-person presence to support daily office operations and team needs. The ideal candidate demonstrates a high level of ownership, discretion, and professionalism, and is detail-oriented, tech-savvy, and able to prioritize and triage competing demands with calmness and clarity in a fast-paced environment.

Role and Responsibilities:

Reception & Visitor Experience

Serve as the first point of contact for all visitors, vendors, and guests.
Create a welcoming, professional, and organized front office environment.
Coordinate visitor logistics including scheduling, communication, and meeting preparation.
Maintain conference rooms, reception, and common areas to company standards.

Administrative Operations

Manage incoming and outgoing mail, packages, and deliveries.
Process and maintain documentation (e.g., invoices, tax documents).
Support finance-related tasks such as deposits and expense reconciliation.
Maintain organized digital and physical filing systems.

Office & Facility Coordination

Monitor, order, and restock office and kitchen supplies.
Ensure office spaces (kitchen, café, storage, restrooms) are clean, stocked, and functional.
Receive, move, and organize deliveries, supplies, and materials.
Identify and communicate facility or safety concerns in a timely manner.

Employee & Team Support

Assist with onboarding logistics (desk setup, supplies, coordination with HR).
Support internal meetings, events, and company initiatives.
Provide administrative support to leadership and cross-functional teams.

Planning & Communication

Help manage room calendars, reservations, and visitor schedules.
Communicate clearly and proactively with internal teams.
Align regularly with manager on priorities, upcoming needs, and follow-ups.

Performance Expectations:

Ownership & Accountability

Takes full responsibility for assigned tasks and follows through to completion.
Proactively identifies needs and takes action without requiring direction.

Organization & Attention to Detail

Maintains a consistently organized workspace and systems.
Ensures accuracy in scheduling, documentation, and communication.

Proactivity & Anticipation

Anticipates needs for visitors, meetings, and supplies in advance.
Identifies potential issues early and works to resolve them.

Communication

Communicates clearly, timely, and professionally.
Provides updates and follows up without prompting.

Reliability & Consistency

Demonstrates dependable execution of daily and weekly responsibilities.
Maintains high performance standards even during busy periods.

Confidentiality & Discretion

Handles sensitive and confidential information with professionalism and integrity.
Exercises sound judgment in managing communications and documents.
Maintains confidentiality across employee, financial, and operational matters.

Prioritization & Composure

Effectively assesses and prioritizes competing demands throughout the day.
Demonstrates the ability to triage requests calmly and make sound decisions under pressure.
Maintains a composed, professional demeanor in a fast-paced or changing environment.
Adjust priorities as needed while ensuring critical tasks are completed accurately and on time.

Execution & Efficiency

Utilizes systems and technology effectively to manage tasks and communication.
Demonstrates accuracy and efficiency in administrative processes and tools.

LEVEL OF RESPONSIBILITY:

This position works with a high degree of ownership and independence under general supervision and is responsible for the day-to-day coordination of front office and administrative operations at the Lynn headquarters. The role requires sound judgment, discretion, and the ability to prioritize competing demands while supporting visitors, employees, vendors, leadership, and cross-functional teams in a professional and timely manner. This position is accountable for maintaining an organized, efficient, and welcoming office environment, handling confidential information appropriately, and ensuring assigned responsibilities are completed accurately and proactively.

SKILLS REQUIRED:

3–5 years of experience in office administration, front office coordination, executive support, or a similar administrative role.
Advanced proficiency in Microsoft Office, especially Outlook, Teams, Word, and PowerPoint.
Strong calendar management, meeting coordination, scheduling, and communication skills.
Ability to create, edit, and format professional documents, presentations, and internal communications with accuracy and attention to detail.
Experience using administrative systems, online ordering platforms, and other digital office tools efficiently and accurately.
Strong organizational skills with the ability to manage multiple priorities and maintain both digital and physical filing systems.
Excellent judgment, discretion, and ability to handle confidential information professionally.
Proactive, solution-oriented mindset with the ability to anticipate needs and take initiative without constant direction.
Ability to remain calm, professional, and effective in a fast-paced environment with competing demands.
Service-oriented approach with strong interpersonal skills and a professional presence when supporting employees, visitors, vendors, and leadership.

Technical Skills

Advanced proficiency in Microsoft Office, including Outlook, Teams, and PowerPoint
Strong ability to manage calendars, meetings, communications, and scheduling within Outlook and Teams
Confident creating, editing, and formatting professional presentations, documents, and communications.
Experience utilizing administrative systems, online ordering platforms, and digital office tools with accuracy and efficiency.
Demonstrates strong overall technical aptitude and the ability to quickly learn and adapt to new systems and technology.

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:

Highly organized and detail-oriented
Proactive and solution-oriented
Calm, steady, and effective under pressure
Strong judgment and prioritization skills
High level of integrity and discretion
Positive, professional, and service-oriented mindset

WORKING CONDITIONS AND PHYSICAL EFFORT

Physical Demands/Efforts:

Ability to lift and carry items up to 20 lbs.
Ability to restock supplies, including paper and kitchen items.
Comfortable moving boxes, files, and materials as needed.
Able to be on feet intermittently throughout the day (e.g., preparing rooms, organizing spaces, supporting events)

Mental & Visual Demands:

Work performed by this position requires moderate mental concentration to effectively execute moderately complex tasks.
Work requires continuous visual effort for extended periods of time.

Work Environment and Hazards

Employee typically works in a normal office environment free from excessive noise and hazards.
This position has some exposure to hazards that might cause minor injury.
Travel is not required for this position

Quick Apply

Refine Your Search

office coordinator jobs in swampscott ma

Office Coordinator

Dental Front Desk Receptionist/Treatment Coordinator

Dental Office Manager/Treatment Coordinator

Office & Agent Services Coordinator

Administrative Coordinator, ObGyn

HR Coordinator

Administrative Coordinator – Breast Surgery Oncology

Front Desk Agent, Wellness Coordinator -Saugus

Senior Client Services Coordinator

Human Resources Coordinator

Human Resources Coordinator

Administrative Coordinator, Breast Surgical Oncology

Human Resources Coordinator

Administrative Coordinator -CEVIHE

Office Coordinator

Administrative Coordinator

Advancement Gift Processor/Office Coordinator

HR Coordinator

Administrative Assistant, Facilitator, & Coordinator - Property Management Office

Office Coordinator

I want to receive the latest job alert for office coordinator in swampscott ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected