Top 254 Appointment coordinator Jobs in Swansea Il

Office Administrative Assistant
Storyboard Living —Fairview Heights, IL
- $21 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
1d
Patient Care Coordinator
Crown Vision Center-Lincoln Crossing —O'Fallon, IL
- $18.78 - $22.85 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Organizational skills
- Health savings account
- Paid holidays
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23h
Practice Coordinator
Kindbody —Swansea, IL
- Full-time
- Merchandising
- Mid-level
- Administrative experience
Quick Apply
13d
Office Assistant
Cancer Care Specialists of Illinois —O'Fallon, IL
- $18.00 - $18.25 an hour
- Anatomy knowledge
- Word processing
- Basic math
- Profit sharing
- Health savings account
Quick Apply
8d
Medical Coordinator
Vista Care Illinois, LLC —Lebanon, IL
- $19.50 - $21.50 an hour
- Full-time
- Hybrid work
- High school
- HIPAA
- English
- Work from home
Quick Apply
14d
Entry-Level Front End Associate
FRA TRUST ADVISORS, LLC —O'Fallon, IL
- $17.29 - $19.29 an hour
- Part-time
- Microsoft Outlook
- Office
- Data entry
- Health insurance
Quick Apply
Welcome Coordinator
CVS Health —St. Louis, MO
- $17.00 - $28.46 an hour
- Full-time
- US work authorization
- Older adults
- Fair chance
- Health insurance
- Dental insurance
7d
Administrative Coordinator III - Dermatology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
3d
Patient Care Coordinator
Cosmetic Physician Partners —Glen Carbon, IL
- Full-time
- Inventory management
- Computer literacy
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Clinic Coordinator - Ophthalmology
Washington University in St. Louis —St. Louis, MO
- $21.33 - $31.98 an hour
- Online Application
- Pass drug screening
- Office
- High school diploma or GED
- Commuter assistance
- Employee assistance program
Scheduling Coordinator
Moshiri Orthodontics —St. Louis, MO
- Computer literacy
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Administrative Coordinator III (Hybrid) - Emergency Medicine
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Microsoft Outlook
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Coordinator Office of Research Affairs - Bursky Public Health
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Outlook
- Computer literacy
- Pass drug screening
- Commuter assistance
- Employee assistance program
Physical Therapy Aide
Athletico Physical Therapy —Columbia, IL
- $15 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
10d
Shipping & Receiving Coord
Sensient Technologies Corporation —East Saint Louis, IL
- $22 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Opportunities for advancement
Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Administrative Coordinator (St. Louis Children's Hospital)
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Disability insurance
- Health insurance
1d
Patient Services Representative
Novus Health —St. Louis, MO
- $20.00 - $21.50 an hour
- HIPAA
- High school diploma or GED
- Clinic
Quick Apply
Program Coordinator II (Hybrid) - Molecular Microbiology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
1h

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Office Administrative Assistant

Storyboard Living
Fairview Heights, IL

Quick Apply

Job Details

Full-time
$21 - $24 an hour
1 day ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Computer operation
Computer literacy
Administrative experience
High school diploma or GED
Clerical experience

Full Job Description

Who We Are…

At Storyboard Living, we believe that community matters. We realize that our residents are real people with their own stories, struggles, and ambitions. We don’t ignore this, but rather we celebrate it. We go above and beyond to make them feel at home, ensure they feel connected, so that they can experience community in a way that matters to them.

Who We’re Searching for…

Receptionist /Administrative Coordinator

Job Description: Receptionist / Administrative Coordinator
Job Title: Receptionist / Administrative Coordinator
Department: Property Management
Reports To: Director of Operations
Position Summary
The Receptionist / Administrative Coordinator is the first point of contact for residents, prospects, vendors, and guests. This role is responsible for providing exceptional customer service while supporting the daily administrative operations of the property. The position serves as the primary administrative support for the Salem office and works closely with the Assistant Portfolio Managers (APMs) and Leasing team, assisting wherever needed within their capacity. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Essential Duties & Responsibilities
Reception & Customer Service

Greet residents, prospective residents, vendors, and visitors in a professional and welcoming manner.
Answer and direct incoming phone calls and emails.
Respond to resident inquiries and provide excellent customer service.
Maintain a clean, organized, and professional front office.

Administrative Responsibilities

Serve as the primary administrative support for the Salem office.
Complete filing, scanning, copying, and document management.
Maintain resident files and ensure all documentation is accurate and complete.
Process incoming and outgoing mail and deliveries.
Order and maintain office supplies.
Assist with preparing reports, notices, correspondence, and other administrative documents.
Assist with scheduling appointments and coordinating meetings.

Property Management Support

Work daily in Yardi Voyager and Yardi CRM.
Assist with resident account administration.
Prepare and send lease renewal offers.
Generate renewal paperwork and ensure timely follow-up.
Assist with move-in and move-out documentation.
Process applications and maintain applicant records.
Help manage waitlists and resident communications.
Update resident information and property records.
Assist with notices, lease documentation, and compliance paperwork.

Leasing Support

Support the leasing team during high-volume periods.
Assist with prospect follow-up.
Schedule property tours.
Answer leasing inquiries.
Assist with application processing and lease paperwork.
Help achieve occupancy goals by supporting leasing operations.

Assistant Portfolio Manager Support

Provide administrative support to the APMs as needed.
Assist with special projects and reporting.
Help coordinate vendors and maintenance requests.
Maintain accurate records and tracking logs.
Assist with compliance audits and file reviews.
Perform additional administrative tasks to support overall property operations.

Qualifications

High School Diploma or GED required.
Previous receptionist, administrative, leasing, or property management experience preferred.
Experience using Yardi Voyager and Yardi CRM is preferred (or the ability to learn quickly).
Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Professional demeanor with exceptional customer service skills.
Ability to prioritize multiple responsibilities while maintaining accuracy.

Knowledge, Skills & Abilities

Strong customer service orientation.
Excellent interpersonal and communication skills.
Ability to maintain confidentiality.
Detail-oriented with strong organizational skills.
Ability to work independently and as part of a team.
Ability to adapt to changing priorities.
Positive attitude and willingness to assist wherever needed.

Physical Requirements

Ability to sit, stand, and walk throughout the workday.
Ability to lift up to 25 pounds occasionally.
Frequent use of computers, telephones, and other office equipment.

Position Expectations
This position is more than a traditional receptionist role. The Receptionist / Administrative Coordinator is expected to function as the administrative hub of the Salem office while providing hybrid support to the Assistant Portfolio Managers and Leasing team. Success in this role requires flexibility, initiative, and a willingness to assist across departments to ensure efficient property operations and an outstanding resident experience.

Requirements:

· High school diploma or GED certificate

· Associate degree or bachelor’s degree preferred

· Administrative or clerical experience (2 years)

· Computer proficiency

· Organizational and time management skills

The Company offers a competitive hourly rate ($21-$24 based on experience), and a comprehensive benefits package including health, optional dental and vision coverage, PTO, short-term disability, 401K match and more!

Must be available for Monday-Friday daytime schedule. This is an in-person role at our Fairview Heights, IL office.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in swansea il

Office Administrative Assistant

Patient Care Coordinator

Practice Coordinator

Office Assistant

Medical Coordinator

Entry-Level Front End Associate

Welcome Coordinator

Administrative Coordinator III - Dermatology

Patient Care Coordinator

Clinic Coordinator - Ophthalmology

Scheduling Coordinator

Administrative Coordinator III (Hybrid) - Neurology

Administrative Coordinator III (Hybrid) - Emergency Medicine

Administrative Coordinator Office of Research Affairs - Bursky Public Health

Physical Therapy Aide

Shipping & Receiving Coord

Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office

Administrative Coordinator (St. Louis Children's Hospital)

Patient Services Representative

Program Coordinator II (Hybrid) - Molecular Microbiology

I want to receive the latest job alert for appointment coordinator in swansea il

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