Top 88 Senior administrative coordinator Jobs in Swarthmore Pa

Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Executive Assistant
Devereux —West Chester, PA
- $56,000 - $63,840 a year
- Full-time
- Microsoft Excel
- Psychiatry
- Pass drug screening
- Paid training
- 403(b) matching
Senior Administrative Coordinator, Scientific Programs and Initiatives
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Bachelor of Science
- Office
- Bachelor's degree
Executive Assistant to Chief of Staff
GIRARD ESTATE —Philadelphia, PA
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
School Principal
Elwyn —Elwyn, PA
- $125,000 - $155,000 a year
- Overtime
- School experience
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health insurance
Quick Apply
7d
Strategy Outcomes Manager
Premier Staffing Source, Inc. —New Castle, DE
- $28 an hour
- Temporary
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Assistant Program Director
BEHAVIOR INTERVENTIONS INC —Horsham, PA
- $93,600 a year
- Full-time
- 5 years
- Mid-level
- Clinic
- Disability insurance
- Health insurance
Quick Apply
Primary Care Physician
Purple Cow Recruiting —Philadelphia, PA
- $250,000 - $300,000 a year
- Full-time
- Medicine
- Primary Care
- Outpatient experience
- Dental insurance
- 401(k)
Quick Apply
Senior Administrative Assistant - Human Resources
Public Health Management Corporation —Philadelphia, PA
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Document Control Coordinator
Concord Engineering Group Inc —Voorhees, NJ
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Senior Administrative Assistant
Villanova University —Villanova, PA
- $21.92 - $29.12 an hour
- Full-time
- Research
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
4d
Administrative Coordinator
United Anesthesia Services P.C —Plymouth Meeting, PA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Advancement Coordinator
The Barnes Foundation —Philadelphia, PA
- $25.00 - $26.80 an hour
- Microsoft Outlook
- English
- Research
Quick Apply
Senior-Administrative Secretary - GHS #36430
Delaware Schools Consortium —New Castle, DE
- Online Application
- Current TB test
- High school
- English
7d
Part Time Office Coordinator
ReachMobi —Philadelphia, PA
- Part-time
- Hospitality
- Google Workspace
- Inventory management
- 401(k) 4% Match
- 401(k) matching
Quick Apply
3d
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Office Operations Coordinator
SYNERGY HomeCare —Broomall, PA
- $50,000 a year
- Weekends as needed
- Computer literacy
- Mid-level
- Office
- Paid time off
Quick Apply
Program Coordinator-Veteran Services
Veterans Multi-Service Center, Inc. —Downingtown, PA
- $30 an hour
- Clean driving record
- Mid-level
- 3 years
Quick Apply
Principal Gifts Team Coordinator
Earthjustice —Philadelphia, PA
- $80,100 - $93,600 a year
- Email
- Hybrid work
- Microsoft Excel
- Driver's License
- Travel
12d
Project Administrator
Concord Engineering Group Inc —Voorhees, NJ
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Administrative Assistant & Office Coordinator

HHM Hotels (Philadelphia Corporate)
Philadelphia, PA

Apply Now

Job Details

Part-time

Qualifications

Physical security log maintenance
Confidential information handling
Office activity coordination
Business travel arrangements
Safety protocol adherence
Labeling
Spreadsheets
Greeting customers
Vendor coordination
Executive administrative support
Mail distribution
Analysis skills
Expense reports
Mail management
Managing projects
Mail processing
Food ordering
Event setup
Productivity software
Managing executive calendars
Communication skills
Marketing
Courier services
Event on-site coordination
Dishwasher
Entry level
Progress tracking (project management tasks)
Catering event room organization

Full Job Description

Overview:

Opportunity: Administrative Assistant & Office Coordinator

This role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for all team members, which will require flexibility to deliver the highest service to the office associates it supports.

The individual will report to multiple senior stakeholders, but will often work independently on projects, from conception to completion, and must be able handle a wide variety of activities. The position is in-office in the company’s Center City Philadelphia corporate office.

This is a part-time role with a schedule of Tuesday - Thursday.

Your Focus

Complete a broad variety of administrative tasks, including: tracking status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
Monitor and schedule conference room meetings, coordinating IT requirements, as necessary.
Greet visitors upon arrival and notify necessary parties of the arrival.
Monitor the front desk reception area, meeting rooms, and maintain general appearance.
Sort and distribute mail and shipments promptly, as well as generate shipment labels and contact vendors for courier service, as necessary.
Monitor break room supplies and maintain overall condition of kitchen (including dishwashing duties).
Maintain a log of security passes for guests and associates.
Arrange and organize internal meetings and conference calls on behalf of the executives.
Set up all logistics for office-wide social and celebratory events, including material preparation, room set-up, ordering food and drinks.
Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
Practice safe work habits and perform other duties as requested by management.

Your Background and Skills

Administrative experience supporting corporate offices and/or company executives
Proficient in MS Office applications, particularly Excel and PowerPoint.
Preferred experience using Google’s email platform.
Strong written skills, including experience and interest in internal and external communications and marketing.
Onsite role based in Philadelphia

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us :

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

Apply Now

Refine Your Search

senior administrative coordinator jobs in swarthmore pa

Administrative Assistant & Office Coordinator

Executive Assistant

Senior Administrative Coordinator, Scientific Programs and Initiatives

Executive Assistant to Chief of Staff

School Principal

Strategy Outcomes Manager

Assistant Program Director

Primary Care Physician

Senior Administrative Assistant - Human Resources

Document Control Coordinator

Senior Administrative Assistant

Administrative Coordinator

Advancement Coordinator

Senior-Administrative Secretary - GHS #36430

Part Time Office Coordinator

Administrative Assistant & Office Coordinator

Office Operations Coordinator

Program Coordinator-Veteran Services

Principal Gifts Team Coordinator

Project Administrator

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