Top 291 Assistant coordinator Jobs in Tacoma, Wa

Executive Assistant & Project Coordinator
Perkins Coie —Seattle, WA
- $75,390 - $112,020 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Care Assistant Health Unit Coordinator
St Anne Hospital —Burien, WA
- $23.82 - $35.45 an hour
- Full-time
- CPR Certification
- Patient monitoring
- Hospital
9d
Administrative Assistant Office Coordinator
Professional Staff Northwest —Tacoma, WA
- $23 an hour
- Full-time
- Office
- Administrative experience
- Data entry
Practice Coordinator (Tacoma)
One Medical —Tacoma, WA
- $28 - $30 an hour
- Full-time
- Vital signs
- Mid-level
- Administrative experience
- Commuter assistance
- Paid parental leave
5d
Clinical Research Coordinator
Rainier Clinical Research Center —Renton, WA
- $67,725 a year
- 8 hour shift
- Background check
- Nursing
- Vital signs
- Health savings account
- Paid holidays
Quick Apply
Office Manager - Hourly
ARCHDIOCESE OF SEATTLE PAYROLL SERVICES —Tacoma, WA
- $20 - $35 an hour
- Full-time
- School experience
- Spanish
- English
- Health savings account
- Disability insurance
Quick Apply
Clinical Research Coordinator
Northwest Medical Specialties, PLLC —Puyallup, WA
- $28 - $35 an hour
- Full-time
- Hybrid work
- Background check
- RN License
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
Pastoral Assistant Childrens Ministry - Salary
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Renton, WA
- $28,080 - $30,160 a year
- Part-time
- English
- Mid-level
- Recruiting
- Health savings account
- Disability insurance
Quick Apply
Licensed Assistant Behavior Analyst
Maxim Healthcare —Tacoma, WA
- $38 - $42 an hour
- Management
- Experience working with individuals with disabilities
- Mid-level
- Commuter assistance
- Health savings account
Quick Apply
Pastoral Assistant Music Liturgy
ARCHDIOCESE OF SEATTLE PAYROLL SERVICES —Yelm, WA
- $21 - $25 an hour
- Weekends as needed
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Temporary Family Support Specialist
Denise Louie Education Center —Seattle, WA
- $22.00 - $26.75 an hour
- 8 hour shift
- Spanish
- Current TB test
- Computer literacy
Quick Apply
Certified Medical Assistant Float ($5,000 Sign-On Bonus + Pay Differential)
Kinwell —Seattle, WA
- $55,200 - $82,800 a year
- Multiple hires
- Vital signs
- Float pool
- BLS Certification
- Health savings account
- AD&D insurance
5d
Clinical Nurse Manager
American Oncology Network, Inc. —Olympia, WA
- $73,486.40 - $144,248.00 a year
- Full-time
- CPR Certification
- Nursing
- Microsoft Outlook
Quick Apply
14d
Administrative Assistant
Anduril Industries —Seattle, WA
- $37.02 - $49.04 an hour
- Email
- Office
- 1 year
- Communication skills
Quick Apply
Medical Receptionist Float
Mary Bridge Children's Hospital & Health Network —Tacoma, WA
- $21.68 - $31.20 an hour
- Part-time
- Urgent Care
- Mid-level
- Clinic
- Health insurance
- Dental insurance
Quick Apply
11d
Case Management Assistant - Center for Behavioral Health and Learning
University of Washington —Seattle, WA
- $32.82 - $51.42 an hour
- Full-time
- Acute care
- Mid-level
- Home Health
Office Coordinator
Pacific Partners Insulation —Tacoma, WA
- $20 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Assistant Capital Projects Coordinator
City of Seattle —Seattle, WA
- $52.04 - $60.59 an hour
- Online Application
- Background check
- Engineering
- Mid-level
- Disability insurance
- Health insurance
5d
Care Asst Neuro Trauma ICU
St Joseph Medical Center —Tacoma, WA
- $23.57 - $34.99 an hour
- Part-time
- CPR Certification
- Patient monitoring
- BLS Certification
9d
Research Coordinator 1
University of Washington —Seattle, WA
- $55,944 - $90,000 a year
- Full-time
- Patient monitoring
- Mid-level
- Bachelor's degree

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assistant coordinator jobs near tacoma, wa

Executive Assistant & Project Coordinator

Perkins Coie -
Seattle, WA

Apply Now

Job Details

Full-time
$75,390 - $112,020 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance

Qualifications

Project team coordination
Meeting minutes
Confidential information handling
Microsoft Outlook
Spreadsheets
Word embeddings
Meeting transcription
Executive administrative support
Collaboration with board members
Legal administrative experience
Managing projects
Document viewing software
Legal records management
Cross-functional collaboration
Adobe Acrobat
Project stakeholder communication
Editing
Board relations
Cross-functional communication
Data analysis software

Full Job Description

Job Description:

Provide highly organized, proactive, and professional support for the operations of our trust company, which functions within a dynamic legal environment. This role requires a detail-oriented and versatile individual with expertise in executive-level support, strong communication skills, and proficient data management. The ideal candidate will be comfortable supporting multiple stakeholders, managing sensitive information, coordinating governance functions, and contributing to projects across several business units, including marketing, client intake, and administration.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

General Support

Provide high-level administrative support to executive leadership (primarily the President & Chief Executive Officer and Chief Trust Officer & Executive Vice President) within the trust company.
Manage complex calendars, scheduling, travel arrangements, expense reports, and meeting logistics using multiple software programs.
Act as a point of contact for internal and external stakeholders.

Governance & Compliance

Prepare and coordinate board and committee materials, including agendas, resolutions, and minutes.
Ensure compliance with internal governance processes and document retention policies.

Data Management &Reporting

Maintain accurate data records in trust and client management systems.
Assist with reporting, document control, and information tracking across departments.
Support client intake and onboarding processes.

Project Coordination & Support

Provide administrative and logistical support for internal and client-facing projects.
Coordinate cross-functional efforts between APCTC teams and legal, compliance, and marketing departments.
Track timelines, deliverables, and action items for assigned projects.

Marketing & Business Development Support

Assist in preparing presentations, proposals, and marketing materials.
Provide logistical support for client events and other marketing initiatives.

Meetings & Communication

Schedule, coordinate, and prepare materials for internal and external meetings.
Attend meetings, take minutes, and follow up on action items.
Ensure timely and effective communication across stakeholders.
Perform other related duties as assigned.
Be present during regularly scheduled working hours and as needed in the position, consistent with attendance expectations.

SPECIFIC SKILLS REQUIRED

Possesses exceptional organizational and multitasking strengths, with a proven track record of managing time efficiently.
Works autonomously and proactively in fast-paced environments, demonstrating a strong sense of initiative.
Is articulate and professional in both written and spoken communication, with a proven ability to collaborate effectively across all levels of an organization.
Demonstrates high attention to detail with strong data management and documentation skills.
Has experience with governance support (board packages, resolutions, minute-taking, etc.).
Possesses proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including strong skills in document formatting and Mail Merge; intermediate capabilities with Excel tasks, including formulas, pivot tables, and data analysis; and demonstrated command of Adobe Acrobat, with proven ability to create, edit, and manage PDF documents to support efficient workflow and documentation processes.
Has experience in using document management systems and coordinating workflows.
Is adept at managing projects and supporting various stakeholders simultaneously, and exhibits an elevated degree of discretion and professionalism, especially in handling confidential information.

SPECIFIC SKILLS PREFERRED

Familiarity with legal and governance documentation standards. Exposure to customer relationship management (CRM) or document management systems.
Requires a willingness and interest in obtaining and developing knowledge of the trust and investment process.

EDUCATION & EXPERIENCE

Requires a bachelor’s degree (or equivalent combination of education and experience) and 5 to 7+ years of experience in an executive assistant, legal assistant, or similar role, ideally within a trust company, legal, or financial services environment.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. .

This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Washington state compensation range: $75,390 to $112,020 annually

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Refine Your Search

assistant coordinator jobs in tacoma, wa

Executive Assistant & Project Coordinator

Care Assistant Health Unit Coordinator

Administrative Assistant Office Coordinator

Practice Coordinator (Tacoma)

Clinical Research Coordinator

Office Manager - Hourly

Clinical Research Coordinator

Pastoral Assistant Childrens Ministry - Salary

Licensed Assistant Behavior Analyst

Pastoral Assistant Music Liturgy

Temporary Family Support Specialist

Certified Medical Assistant Float ($5,000 Sign-On Bonus + Pay Differential)

Clinical Nurse Manager

Administrative Assistant

Medical Receptionist Float

Case Management Assistant - Center for Behavioral Health and Learning

Office Coordinator

Assistant Capital Projects Coordinator

Care Asst Neuro Trauma ICU

Research Coordinator 1

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