Top 3 Construction project admin Jobs in Tallahassee, Fl

Construction Administrative Assistant
Pye-Barker Fire & Safety, LLC —Tallahassee, FL
- $20 - $27 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Disability insurance
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10d
Construction Estimator / Project Administrator
Harbor Developers LLC —Tallahassee, FL
- $50,000 - $65,000 a year
- Full-time
- Construction site
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
10d
Project Administrator
RK&K —Tallahassee, FL
- Civil engineering
- Construction site
- Engineering
- Paid holidays
- Dental insurance
Quick Apply

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Construction Administrative Assistant

Pye-Barker Fire & Safety, LLC -
Tallahassee, FL

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Job Details

Full-time
$20 - $27 an hour
10 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Vendor relationship building
Customer communication
Construction industry experience
Community relationship building

Full Job Description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for organizing, scheduling, and managing the flow of activities for the field technicians. They monitor/adjust the daily schedule as needed to complete the expected and upcoming work in the short term. This position is responsible for collaborating with managers, office staff, sales staff, field technicians, contractors, and customers to ensure smooth and profitable projects from start to finish.

Essential Duties & Responsibilities:

Schedule appointments for clients, answer phones and track clients’ service records
Coordinate and manage assigned jobs, including retrofits, installations, large repair projects, and other project-based work from start to completion.
Serve as the primary administrative liaison between project managers, technicians, customers, vendors, and general contractors.
Prepare, track, and submit project documentation including contracts, purchase orders, change orders, closeout documents, and customer-required paperwork.
Manage project billing process, including invoice preparation, pay application support, collection of supporting documentation, and tracking payment status.
Ensure all project documents are maintained in accordance with company standards and customer requirements.
Assess the needs of clients and connect them with the correct provider
Create and maintain a directory of providers and resources
Create and maintain a database of clients and client needs
Bill completed service SRs for local accounts.
Order any materials needed for the required service.
Interact with clients who are not satisfied, putting service and communication techniques into practice and resolving any conflicts professionally and answering inquiries respectfully
Evaluate the quality of all services and identify areas that need improvements
Ensure each client is given the necessary services and follow up to fill ongoing service needs
Maintain good relationships with providers and clients to keep customer base
Monitor the services being provided and stay up to date on any services being introduced or discontinued
Expand the list of resources and providers to assure there are no gaps in services
Answer telephones and respond to email inquiries in the office
Perform other duties assigned by management.

Education/Qualification:

Previous experience in construction administration, project coordination, service operations, or a related construction industry is required.
The ideal candidate should have a minimum of two years in a construction administration role.
Knowledge of pay applications, AIA billing, invoicing, lien waivers, change orders, and project documentation is highly recommended.
Previous administrative experience preferred
Proficient skills in Microsoft Office, including Microsoft Word and Microsoft Excel
Excellent customer service and problem-solving skills
High-quality organizational skills
The ability to work well under deadlines and to multitask
The ability to build relationships and coalitions within the community
Excellent verbal and written communication skills
Excellent critical thinking and problem-solving skills

Other Duties:

Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
Performs other duties as assigned.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Pay:

$20 to $27 depending on experience.
Weekly pay schedule.

Benefits and Perks:

Excellent pay
Medical, dental, vision
Company paid life insurance
Company paid short-term disability
401K with employer match
Paid vacation and company holidays
Training and Career Development
Company vehicle (if job applicable)
Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.

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construction project admin jobs in tallahassee, fl

Construction Administrative Assistant

Construction Estimator / Project Administrator

Project Administrator

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