ABOUT OUR COMPANY
"FSM" (FSM Controls, LLC) is a growing 30+ person firm with a 15-year operating history. FSM is a technology-driven firm that makes facilities work better for our clients' unique operations while minimizing their operating costs. Our primary service divisions include: Building Controls/Automation, HVAC, Electrical, and Energy Services. Based in Tallahassee, FL, our projects are typically based in 15-20 States per year with over 50% of our business being outside of Florida. We believe that our long-term gross profitability is achieved through happy clients...which are achieved through a happy team....which is achieved by ensuring we hire the "right" people for the right roles within our team. This personal fit is dependent on their character, competency, and cultural compatibility. We appreciate your honest and thoughtful consideration of this opportunity and possible fit.
JOB SUMMARY
We are seeking an experienced Controller with QuickBooks experience and high-attention-to-detail to manage company and job-level financials. At FSM, we believe life is too short not to enjoy our work and one another. Though this job can have some remote flexibility, the majority of your time be on site to ensure bookkeeping accuracy and effective chemistry and communications with the team. You will work closely with the executive team and our Project Managers. The compensation package includes a 55,000-$65,000 base salary, 100% employee health coverage, IRA matching, and performance-based bonus eligibility.
You must have experience managing a multi-million dollar budget. This is not a position for an “Administrative Assistant". This position is empowered and accountable to directly execute and lead all day-to-day facets of our company and job-level accounting. We have put considerable energy into building our “A-team” and this position is a key hire; it is crucial that we get this right! Our process might take a little longer…but it’s worth it. If you take the time to read this ad and the instructions to apply, we will be excited for the chance to learn more about you and our hopeful mutual fit.
RESPONSIBILITIES
Accounts Receivable
- Assist project managers in determining when and how much to invoice on projects
- Prepare invoices as necessary and follow up to ensure timely customer payments
- Make all bank deposits and properly account for them
Payroll
- Set up all new employees
- Maintain regular contact with payroll service to notify of any changes/additions
- Manage Employee Retirement plan including bi-monthly contributions
General Ledger
- Bank and credit card reconciliations
- Properly code all transactions
- Prepare any necessary monthly journal entries
- Maintain and monitor financial records including monthly closeout to Trial Balance
Additional
- Provide financial reports to assist project managers, administrative and executive staff
- Prepare and gather necessary information for insurance audits
- 1099s and Tax Reporting support to our Accountant
- Identify and communicate any foreseeable cash flow issues, budgeting concerns or areas of opportunity
- Employee Expense Reporting Management
- Establish and manage standardized procedures and file structures
- Other responsibilities as assigned
DESIRED QUALIFICATIONS
- A high attention to detail and quality control with effective leadership in the role.
- 3+ years of hands-on experience in bookkeeping and/or accounting related role
- 2+ years experience with Quickbooks and/or other related accounting software
- Strong verbal and written communication skills including documentation and reporting
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
- Proficient in creating and/or managing standardized documents/templates
- Ability to work independently, establish and meet project goals and schedules
- Experience Construction and/or Contracting industry a plus
- Bachelor’s degree in Finance, Accounting, and/or Math Science a plus
PROFESSIONAL COMPETENCIES
- Proficiency in QuickBooks, Excel, and Word
- Willingness to become proficient in SimPro (our integrated project management software)
- Attention to detail and strong organization skills
- Ability to multi-task and meet regular deadlines
- Effective communication and follow-up skills for both internal communications and customer/vendor support
Personal Attributes/Characteristics
The right person for this role must meet the following:
- Revere and demonstrate honesty, collaboration, and accountability
- A "Gets stuff done" reputation
- Possess a high attention to detail and efficiency
- Have a sense of urgency (being timely with promised deliveries)
- Provide solutions, not just uncover problems (a constructive mindset...NO complaints)
- Have a sense of humor
- Have keen conflict resolution skills (not conflict avoidance skills)
- Be metrics-driven and KPI-focused
- Desire empowerment and accountability
Working with us can prove to be the best job you ever had or the most frustrating ... depending on your realistic compatibility with our expectations of character, competence, and culture.
Please Note: We do not accept applications made directly through Indeed or our firm website. If you are interested in applying for this position, please see the instructions at the end of this posting.
To Apply, We Need You To Follow the Following Process.
This will be a multi-step interview process so we can get to know each other and make sure we are a good fit for one another; this is the first step: Send an email to [email protected] and attach a PDF of your resume and a cover letter. The letter should tell us (a) why you think you may be great for this job, (b) what concerns you may have about this job, and (c) anything else you feel relevant. The subject line of the email should say: "Controller." As mentioned previously, thank you for your interest and thoughtful consideration of this role and its unique requirements.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- On a scale of 1-10 (10 being highest) how would others who know you best rate your general attention to detail?
- Are you located in Tallahassee, Florida?
Education:
Experience:
- QuickBooks: 2 years (Required)
Ability to Commute:
- Tallahassee, FL 32303 (Required)
Work Location: In person
