Top 18 Conference coordinator Jobs in Tallahassee Fl

Business Operations Coordinator
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Background check
- Surgery
- Pass drug screening
3d
ADMINISTRATIVE ASSISTANT II-SES - 43000294
The State of Florida —Tallahassee, FL
- $50,000 - $55,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Administrative Coordinator-Committee Support
FLORIDA ASSN CRT CLERKS INC —Tallahassee, FL
- $23.08 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant, ERP
Sciens Building Solutions —Tallahassee, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
IT Coordinator - Florida State University
Aramark —Tallahassee, FL
- Mid-level
- Ability to lift 50 pounds
- University
Resource Navigator
TWIN OAKS JUVENILE DEVELOPMENT INC —Tallahassee, FL
- Background check
- Customer service
- Pass drug screening
Quick Apply
Certification Coordinator
The Florida Bar —Tallahassee, FL
- $40,961.51 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Loan forgiveness
Quick Apply
6d
DIRECTOR OF SPECIAL PROJECTS - 79001491
The State of Florida —Tallahassee, FL
- $6,153.84 - $6,538.46 a month
- Background check
- Pass drug screening
- Office
- Paid holidays
- Health insurance
2d
Traffic Safety Resource Prosecutor
Tallahassee State College —Tallahassee, FL
- $77,000 a year
- Full-time
- Remote
- Mid-level
- Travel
- 2 years
- Paid holidays
- Tuition reimbursement
Marketing Coordinator | Full-Time | Donald L Tucker Civic Center
Oak View Group —Tallahassee, FL
- $19 - $22 an hour
- Weekends as needed
- Marketing
- Bachelor's degree
- In-person
- Health insurance
- Dental insurance
Part-Time Sales Coordinator
Schulte Hospitality Group —Tallahassee, FL
- $15.50 - $16.00 an hour
- Part-time
- Background check
- Writing skills
- Pass drug screening
- Paid parental leave
- Paid holidays
Quick Apply
1d
LEGAL NURSE COORDINATOR - 72002680
The State of Florida —Tallahassee, FL
- $70,000 - $72,000 a year
- Background check
- Nursing
- Microsoft Excel
9d
EHS Teacher
KIDS INC OF THE BIG BEND —Tallahassee, FL
- Evenings as needed
- Background check
- Microsoft Outlook
- Current TB test
Quick Apply
HEALTH EDUCATOR - 64001806
The State of Florida —Crawfordville, FL
- $34,759.60 - $40,000.22 a year
- Weekends as needed
- Background check
- Classroom
- Microsoft Outlook
- Paid holidays
- Dental insurance
4d
Infant Teacher
Killearn Sunshine Academy —Tallahassee, FL
- $14 - $17 an hour
- Full-time
- Classroom
- CPR Certification
- Mid-level
- Tuition reimbursement
- Paid time off
Quick Apply
6d

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Business Operations Coordinator

Tallahassee Memorial Healthcare -
Tallahassee, FL

Apply Now

Job Details

Full-time
3 days ago

Qualifications

Associate's degree

Full Job Description

WHO WE ARE & WHAT WE DO:

Tallahassee Memorial HealthCare (TMH) is a private, nonprofit community-based healthcare system that provides advanced care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community.

TMH is the region’s healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region’s only:

Level II Trauma Center
Primary Stroke Center
Level III Neonatal Intensive Care
Pediatric Intensive Care
The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle.

Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices.

HOW YOU'LL MAKE AN IMPACT:

The Administrative Coordinator provides high-level administrative, financial, and operational support. This position is responsible for coordinating payroll preparation, physician reimbursements, invoice processing, vendor and supply purchasing administration, professional dues management, and contract payment administration. The role serves as a key liaison among physicians, practice administrators, finance, payroll, vendors, and executive leadership to ensure accurate and timely financial transactions while maintaining compliance with organizational policies and healthcare regulations.

Payroll Administration

Compile, audit, and prepare payroll documentation for executive review and Chief Operating Officer (COO) approval.
Verify payroll-related data for completeness, accuracy, and compliance with organizational policies.
Coordinate with Human Resources, Finance, and departmental leadership to resolve payroll discrepancies.
Maintain payroll records and supporting documentation.

Physician Continuing Medical Education (CME) and Reimbursement Administration

Process physician CME reimbursements in accordance with organizational guidelines and approved budgets.
Review and process physician business expense reimbursements, ensuring compliance with reimbursement policies.
Coordinate travel-related expenses, including conference attendance, lodging, transportation, and registration fees.
Maintain accurate records of CME expenditures and physician reimbursement activity.

Accounts Payable and Invoice Processing

Process invoices for medical group operations and clinical practices.
Review invoices for accuracy, proper authorization, and appropriate account coding.
Coordinate payment processing and resolve invoice discrepancies with vendors and department leaders.
Maintain organized records of invoices, approvals, and payment documentation.

Pharmacy Charge Management

Review and process pharmacy-related charges for all medical practices.
Collaborate with pharmacy vendors, practice managers, and finance personnel to resolve billing concerns.
Ensure accurate allocation and tracking of pharmacy expenses.

Clinical Technology and Physician Program Administration

Manage invoice processing and payment coordination for physician AI Abridge services and related technology subscriptions.
Track provider participation and maintain appropriate supporting documentation.
Serve as liaison with vendors regarding account management and billing inquiries.

Professional Membership and Medical Staff Support

Process payments for physician Medical Staff dues and professional society memberships, including Capital Medical Society and other approved organizations.
Maintain records of memberships, renewal dates, and payment status.
Coordinate with physicians and administrative leaders regarding membership requirements and renewals.

Purchasing and Supply Administration

Serve as the designated administrator for the McKesson purchasing platform.
Facilitate ordering and procurement of medical and office supplies for practices and departments.
Monitor supply requests and coordinate with vendors and internal stakeholders to ensure timely fulfillment.
Maintain purchasing records and assist with inventory-related reporting as needed.

Professional Services Agreement (PSA) Administration

Process payments associated with Physician Services Agreements (PSAs) and related contractual arrangements.
Verify supporting documentation and approvals prior to payment processing.
Maintain contractual payment records and assist with reconciliation activities.

Financial and Administrative Support

Prepare reports and summaries related to expenditures, reimbursements, dues, payroll, and vendor payments.
Assist with month-end and year-end financial activities as assigned.
Ensure compliance with organizational policies, internal controls, and audit requirements.
Maintain confidentiality of sensitive payroll, physician, financial, and organizational information.
Support special projects and executive initiatives as assigned.

WHAT YOU’LL NEED TO APPLY:

Education

Associate degree in Business Administration, Accounting, Finance, Healthcare Administration, or related field required.
Bachelor's degree preferred.

Experience

Three to five years of administrative, financial, accounts payable, payroll, or healthcare operations experience preferred.
Experience in a physician practice, medical group, hospital, or healthcare environment strongly preferred.
Experience processing invoices, reimbursements, and vendor payments preferred.
:

Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification.

Apply Now

Refine Your Search

conference coordinator jobs in tallahassee fl

Business Operations Coordinator

ADMINISTRATIVE ASSISTANT II-SES - 43000294

Administrative Coordinator-Committee Support

Administrative Assistant, ERP

IT Coordinator - Florida State University

Resource Navigator

Certification Coordinator

DIRECTOR OF SPECIAL PROJECTS - 79001491

Traffic Safety Resource Prosecutor

Marketing Coordinator | Full-Time | Donald L Tucker Civic Center

Part-Time Sales Coordinator

LEGAL NURSE COORDINATOR - 72002680

EHS Teacher

HEALTH EDUCATOR - 64001806

Infant Teacher

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