Position Summary
The Purchasing/Warehouse Coordinator, under the direction of the Purchasing Manager will accurately maintain and further enhance the FoodTrak database and associated processes. The Purchasing/Warehouse Coordinator will assist with Casino-wide inventory management including maintaining par’s, obtaining bids, and managing transfers to inventory locations. The Purchasing Coordinator will work with departments in sourcing needed products per specifications requested while obtaining competitive pricing. Carries out and administers all policies and procedures for this department.
DUTIES AND RESPONSIBILITIES:
Accurately maintain FoodTrak for all related processes assigned.
Verifies specifications of purchase requests and obtains purchase approval. Prepares, tracks and files completed purchase orders.
Research and source for new items and materials. Coordinates with departments and communicates with suppliers to obtain competitive pricing for the specifications requested.
Assists and serves as backup in receiving. For all received goods, must compares and confirm prices, specifications and delivery dates to purchase orders, and notifies and resolves any shipping discrepancies or errors with suppliers.
Assists and serves as back up in expediting delivery of purchases to end user or department.
Investigates defective or unacceptable goods or services complaints with original purchase requestor, users, vendors and others to determine source of trouble and takes corrective action.
Tracks receiving documentation and verifies accuracy of vendor invoices. Prepares vendor invoices for payment approval.
Accurately perform periodic and month end inventories utilizing the inventory system (FoodTrak), and manually as needed at the designated times to ensure appropriate cut-offs for accounting purposes.
Tracks inventory of stocked items, sets reorder limits (pars) and ensures essential items are sufficiently on hand for the warehouse, and assisting as needed for the F&B operations. Documents and delivers stocked items at the request of department users, following delivery/transfer schedules.
Books all travel and off site training for Casino personnel
Keeps information/documentation accessible through comprehensive filing system. Maintains a comprehensive filing system of the vendors and contracts.
Review all purchase orders to established budgets, and invoices, and obtains appropriate authorization and signatures.
Receive and open appropriate mail, while date stamping and distributing accordingly.
Establish and implement policies and procedures relating to the Purchasing department.
Responsible for assisting with developing and accurately maintaining Casino Fixed Assets and inventory tracking.
Complies with the Cahuilla Casino policy and standard operating procedures.
Performs other duties as assigned or requested.
Must be able to lift over 50 pounds
QUALIFICATIONS:
High School Diploma or equivalent.
Preferred 2-3 years of hands-on Purchasing and Receiving work experience.
Must be at least 21 years of age.
Must be able to effectively represent the gaming enterprise in a public venue.
Must be able to review, evaluate, and recommend changes in management policies, operating systems, sales and plan development.
Must be able to communicate with computer and management professionals.
Must possess the ability to interact with the public, fellow employees, tribal enterprises, county and state agencies.
Must pass an extensive background security check.
Must be able to obtain and keep a California Drivers license.
Able to obtain and retain gaming license through the Cahuilla Tribal Gaming Agency.
Ability to assign responsibilities and coordinate activities to meet objectives in an efficient and timely manner.
Ability to inform and communicate orally and in writing in diverse and challenging situations in order to address problems and relate established goals and objectives.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.
While performing the duties of this job, the employee is frequently required to walk, sit, use hands to feel or handle, reach with hands and arms, climb or balance, stoop, or bend, and speak and hear.
The employee is required to comply with some warehouse operations safety topics which may include material storage and disposal, safe lifting procedure, use of proper PPE equipment and general equipment and office safety rules.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the essential functions of this position, the employee is exposed to outdoor weather conditions and required to move about the Casino floor and be exposed to a non-smoke free environment.
Cahuilla Casino is committed to a drug and alcohol free workplace. Any job offer is conditional upon successfully passing a pre-employment drug test and must qualify for a Cahuilla Gaming License.
If none of the applicants should meet the stated qualifications, applicants whose education and experience are less than the stated requirements, may be interviewed and hired provided the hiring Manager submits a formal written training plan within (30) thirty days which can be completed within a “reasonable time” agreed upon by the Hiring Manager and the applicant. Applicants who are hired and fail to meet the agreed upon formal training program will be discharged.
NOTE
This description incorporates the most typical duties performed. It is recognized that other duties not specifically mentioned may also be performed. The inclusion of these duties will not alter the overall evaluation of the position.
