SUMMARY:
Reporting to the Executive Vice President & Provost, the Registrar oversees the systems and processes of academic records and the conferral of degrees and academic awards, ensuring the overall academic integrity of the institution. The Registrar will work directly with the Office of the Provost and with faculty on class scheduling, course registration, the academic catalog, academic standing and degree candidacy. The Registrar will work closely with the Office of Financial Aid and Office of Enrollment Management to evaluate, prepare and accurately report statistical data (student enrollment, persistence and graduation rate statistics) to meet internal/ external requirements and reconcile data to ensure departmental processes are in compliance with appropriate federal, state, statues and executive orders related to students (i.e. Title IV, FERPA, etc.).The Registrar will work closely with the Department of Information Technology Services to improve and expand on-line administrative and student services through the Fisk University website. Applicants who fail to meet the minimum qualifications as described below will not be considered.
ESSENTIAL FUNCTIONS
The essential functions of the position include, but are not limited to the following:
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Assist in the creation, development, evaluation, communication and implementation of academic policy for all departments within the university. Insure the integrity of the institution in application of academic policy and the conferral of academic degrees and awards.
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Insure that student and university records are maintained and appropriately reported with integrity, accuracy, and in accordance with federal and state laws valuate the needs of the constituents of each college and adapt policies, procedures and programs to meet those needs.
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Supervise the Office of Registrar staff.
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Supervise the processes related to academic records in all departments.
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Manage and upgrade as needed the software that supports the academic records of the university. Analyze needs and request appropriate enhancements to facilitate service to students and programs. Ensure compatibility of changes with all university programs
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Serve on Academic committees within the various departments as appropriate to apply and revise university academic policies.
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Help appropriate offices in reporting enrollment and academic information to appropriate national and state agencies and organizations
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Advise administrators of new laws, external regulations, etc. that may impact the university.
- Directs the daily operations of the Registrar's Office; serves as an internal consultant and implements faculty academic policies; reviews policy exception requests.
- Recommends and participates in the development and implementation of university policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements, identification cards, and graduation requirements.
- Maintains and upgrades the University's academic information infrastructures including academic records archives, on-line student database, voice response system, World Wide Web and other electronic databases and information systems.
- Establishes and implements short- and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement.
- Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
- Develops and publishes major University information documents including, but not limited to, University Catalogs and class schedules.
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Oversees athletic certification of incoming student-athletes entering the University's various sports programs; ensures the on-going management of eligibility for existing student-athlete participants in these programs.
- Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
- Oversees the overall operations of programs reporting to this position.
- Represents the University to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
- Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
- Upgrades professional knowledge, evaluates new technologies, and recommends implementation as appropriate.
- Performs other duties as assigned.
SECONDARY FUNCTIONS
This position ensures that complete and accurate records are maintained for faculty, staff, and students. This includes all aspects of student enrollment records, including course schedules, enrollment, and grade records. The Registrar also ensures that transfer credits are properly
recorded and documented. The Registrar maintains the integrity of catalog information and catalog updates and organizes and maintains permanent vault records. The Registrar has significant responsibility within the Office of the Provost. Daily activities are wide-ranging and critical to the operation of the office. Serves as the contact person for the faculty, staff and students who have questions or problems regarding the enrollment or records.
ORGANIZATIONAL RESPONSIBILITY
Assistant Registrar and/or Registration Coordinator
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:
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Demonstrated expertise in data extraction from the CAMS enterprise data system.
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Demonstrated experience in using Ellucian products such as Banner or Colleague.
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Demonstrated understanding of appropriate processes of academic record keeping and degree conferral.
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Demonstrated mastery of the Microsoft Office suite of software tools.
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Demonstrated skill in oral and written communication.
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Demonstrated skill in personnel supervision and commitment to mutually accountable team work.
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Demonstrated ability to work well with all university constituencies, balancing available resources with multiple concurrent projects, changing priorities, deadlines, and needs of the institution.
Education: Master’s degree required, preferably in a student-affairs related area or social or applied Science. A Bachelor’s degree and significant experience required.
Experience: Three to five (3 – 5) years of CAMS Enterprise or Banner experience required, having detailed understanding of Banner products and other associated products/system.
Must have demonstrated experience using Ad Astra scheduling software.
Licenses or Certificates: None required
