Role
The DOT Compliance Specialist is a regulatory compliance role within Tally’s Health, Safety & Environment function, reporting to the Director of HSE. This role serves as Tally’s dedicated subject matter expert on FMCSA regulations, driver qualification, Hours of Service (HOS), and fleet safety standards across Tally business operating commercial motor vehicles (CMVs). This role maintains a close working relationship with Tally’s Fleet Manager and engages directly with (PL) leadership on compliance matters.
Essential Functions
DOT / FMCSA Compliance Administration
- Administer DOT/FMCSA compliance programs across all portfolio companies operating CMVs, including maintaining current knowledge of all applicable regulations.
- Maintain Driver Qualification (DQ) files per 49 CFR Part 391; ensure completeness, accuracy, and timely renewal of all required documents
- Manage CDL verification, MVR review processes, and annual review cadence for all regulated drivers
- Administer the Drug & Alcohol Clearinghouse query process, ensure timely reporting
- Monitor ELD compliance across portfolio entities; serve as primary contact for ELD vendor relationships
- Review HOS logs for violations and coordinate corrective action with operations teams
- Monitor regulatory updates from FMCSA and other DOT agencies; communicate changes and operational impacts to the Director of HSE and PL leadership
Audits & Compliance Oversight
- Conduct periodic DOT compliance audits and gap assessments at portfolio company locations; prepare written findings reports
- Maintain centralized compliance tracker and dashboard for all regulated entities across the portfolio
- Assist in preparation for DOT roadside inspections, compliance reviews, and CSA score management
- Support due diligence efforts for M&A transactions by assessing DOT compliance posture of acquisition targets
Fleet & Cross-Functional Coordination
- Maintain a clearly defined working relationship with the company’s Fleet Manager to align on compliance and operational responsibilities without duplication or gaps
- Jointly support vehicle inspection cadence, accident response documentation, and ELD vendor management; serve as the regulatory authority on compliance determinations
- Participate in regular standing meetings with the Fleet Manager and SVP of Operations/VP Product Line(s) to maintain shared visibility on driver status, inspection results, and open compliance items
Reporting
- Prepare regular DOT compliance status reports for the Director of HSE and PL leadership as needed
- Serve as liaison between portfolio company operators and outside DOT counsel or third-party compliance vendors
Conduct all business activities in accordance with company code of conduct, policies and procedures, and all applicable legal requirements. Perform other duties and activities as assigned by supervisor within the physical constraints of the job.
Qualifications & Requirements
Required
- Minimum of 3 years of hands-on DOT/FMCSA compliance experience in transportation, oil and gas, oilfield services, or a related industrial environment
- Deep working knowledge of FMCSRs, CSA program, ELD mandates, and drug & alcohol testing regulations (49 CFR Parts 382, 391, 395)
- Experience managing compliance across multiple entities or locations simultaneously
- Proficiency with DOT compliance software
- Strong organizational skills and ability to manage competing priorities with minimal supervision
- Excellent written and verbal communication skills; comfortable delivering findings to field operators and PL leadership alike
Preferred
- Bachelor's degree in Business, Transportation Management, Supply Chain, or a related field — or equivalent experience
- 6 years of hands-on DOT/FMCSA compliance experience in transportation, oil and gas, oilfield services, or a related industrial environment
- Professional certification: Director of Safety (DoS), Certified Director of Safety (CDS), or equivalent
- Prior experience in a private equity company or multi-entity holding company environment
- Experience supporting DOT audits, compliance reviews, or responding to enforcement actions
- Familiarity with OSHA regulations and broader EHS compliance a plus
Work Environment & Physical Demands
- This position requires working in both office and field environments, which may not be temperature controlled . It also may have exposure to loud noises and contaminants.
- The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to walk and sit, as well as to lift and carry objects weighing up to 50 pounds. The employee is often required to stand, stoop or kneel. The employee is also required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen.
The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job.
The intent of this job description is to provide a representative general nature and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Tally Personnel, LLC reserves the right to amend and change responsibilities to meet business needs as necessary.
Background Check & Drug and Alcohol Testing
The Company will conduct a job-related background check for all safety sensitive positions. The background check may consist of prior employment verification, professional reference checks, education confirmation, criminal background, motor vehicle record checks, drug and alcohol testing, and/or credit checks, as permitted by law. Third-party services may be hired to perform these checks. Although the type of background information checked for a particular applicant or employee will vary based on the position offered or the position held and the nature of the business, the checks will be applied consistently within that business and position.
Information obtained during any criminal record check will not necessarily disqualify an applicant or employee from employment.
All offers of employment and continued employment are contingent upon a satisfactory background check. All background checks will be conducted and used in compliance with all applicable federal and state laws.
The Company also relies upon the accuracy of information contained in employment applications, as well as the accuracy of other necessary information presented throughout the hiring process and employment. Misrepresentations, falsifications, or material omissions of any information may result in the exclusion of the individual from further consideration for employment or promotion, and for current employees, could result in termination of employment.
Equal Employment Opportunity
Tally Personnel, LLC is an equal opportunity employer. The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All such discrimination and harassment is unlawful and will not be tolerated.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
License/Certification:
- Driver's License (Preferred)
Ability to Relocate:
- Midland, TX 79703: Relocate before starting work (Required)
Work Location: In person
