SUMMARY OF DUTIES:
The Consulate General of Canada in Dallas is seeking to staff a Program Assistant position. This process may also be used to establish a pool of qualified candidates for similar positions that may arise at the mission.
The incumbent will provide administrative and operational support to one of several mission programs, including but not limited to the Political-Economic or Trade sections. The successful candidate will be assigned to a specific program and will contribute to the effective delivery of program priorities by supporting operational, financial, and/or logistical activities.
Responsibilities may include, but are not limited to:
- Provides administrative and clerical support to program operations, including preparing correspondence, reports, and briefing materials;
- Organizes meetings, schedules appointments, and supports visits, events, and hospitality activities;
- Arranges travel and accommodation for program staff and visiting officials;
- Processes payments and maintains financial records, including tracking expenditures and preparing financial documentation;
- Conducts basic research, compiles information, and maintains files, databases, and contact lists;
- Responds to inquiries and provides information on procedures and requirements;
- Maintains professional relationships with local contacts and service providers;
- Supports communications and monitors program-related media and social media;
- Assists committees and working groups by preparing documentation and coordinating logistics;
- Ensures compliance with applicable policies, procedures, financial controls, and privacy requirements;
AREA OF SELECTION:
This selection process is open to applicants who reside in Texas, Oklahoma, or Louisiana, are legally authorized to work in the United States, meet all of the essential qualifications, and submit a complete application by the closing date. Current employees of the Canadian Embassy, Permanent Missions, Consulates General, or Trade Offices in the United States are eligible to apply regardless of their current residence, provided they reside in the Dallas area at the time of appointment.
Please note that The Consulate General of Canada in Dallas does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resumés and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.
Education
This position requires:
- A college diploma or post-secondary technical or professional certification attesting a minimum of two years of full-time studies. Or
- An acceptable combination of post-secondary education and minimum two years of relevant professional experience.
- Candidates will be required to provide proof of the completion of their education
Language
The following languages and proficiency level are required for this job.
- An advanced proficiency level (reading, writing, comprehension, and speaking) in English.
Experience
In order to perform the duties relevant to this job, the following experience is required:
- A minimum of one (1) year of recent experience* providing administrative support to a unit, including tasks such as managing calendars and correspondence, reviewing documents, and coordinating travel and logistical arrangements.
*Experience must be within the last five years.
Competencies
All competencies will be assessed. All competencies must be met prior to appointment.
- Knowledge of General Office Procedures and Practices
- Proficiency in Microsoft Office 365 Suite including Word, Excel, Outlook, and PowerPoint, SharePoint, and collaborative tools
- Judgement and Discretion
- Focus on Quality and Detail
- Written Communication
- Oral Interaction
- Working with Others
- Thinking Things Through
- For more information on competencies: Competency Dictionary
ASSET QUALIFICATIONS
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications
- Ability to communicate in French
- Experience working in a diplomatic mission or intergovernmental organization.
- Experience organizing and supporting meetings, visits, events, or hospitality activities, including coordinating logistics.
- Experience processing payments, tracking expenditures, or supporting financial or budget monitoring activities.
- Experience responding to client or stakeholder inquiries and providing administrative guidance or information.
OPERATIONAL REQUIREMENTS
- Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
- Willingness to work overtime on short notice.
- Travel: This position may require limited occasional travel domestically and-or internationally.
Additional Comments:
Employees currently occupying an at-level position at Canadian missions in the United States are encouraged to apply. Please note that management may consider different staffing approaches, including deployment, based on operational requirements and management discretion.
We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long-term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)
Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada in Dallas values diversity, equity and inclusion in our workforce.
CONDITIONS OF EMPLOYMENT
Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.
HOW TO APPLY
Follow the below instructions to ensure your application can be considered.
- You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
- Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
- You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
- Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
- Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
- Candidates who are unable to submit their application due to technical difficulties must report these to [email protected].
- Prior to the closing date. Failure to do so will result in the application being rejected.
IMPORTANT NOTES
Carefully review the following:
- Please note that the Consulate General of Canada in Dallas does not sponsor work authorizations directly or indirectly.
- The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country’s local labor environment. The Government of Canada does not negotiate salaries. Competitive benefits in line with local practices for each country are also provided in the gross compensation package.
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates.
- Please note that the Consulate General of Canada in Dallas does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
- We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated (during any phase of the evaluation process, please contact us at [email protected] to request specialized accommodation (a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an exam by removing barriers related to their specific needs). All information received in relation to accommodation will be kept confidential.
- The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Consulate General of Canada in Dallas, which might arise following the completion of this selection process.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
