Top 24 Transaction coordinator Jobs in The Woodlands Tx

Banquet Administrative Coordinator
The Woodlands Resort —The Woodlands, TX
- $23 an hour
- Full-time
- Mid-level
- Administrative experience
- Analysis skills
- Disability insurance
- Health insurance
Quick Apply
6d
Administrative Assistant
CDI Engineering Services —The Woodlands, TX
- Online Application
- Office
- High school diploma or GED
- US work authorization
1d
Client Service Coordinator
HairClub —The Woodlands, TX
- $20 an hour
- 1 year
- Entry level
- Time management
- Paid training
- Paid holidays
Quick Apply
12h
Patient Coordinator, Part Time (Eye Trends Louetta)
VSP Ventures Optometric Solutions LLC —Spring, TX
- $16.50 - $18.50 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Fair chance
- Work from home
Quick Apply
Real Estate Listing Coordinator
Elio Alanis Real Estate LLC —Humble, TX
- $18 - $22 an hour
- Full-time
- Bilingual
- Spanish
- Customer service
Quick Apply
Office Coordinator
The Glass Guru of Spring —Spring, TX
- Full-time
- Background check
- Microsoft Excel
- Pass drug screening
Quick Apply
Patient Access Coordinator
Retina Consultants of Texas —The Woodlands, TX
- $16 - $20 an hour
- Overtime
- Bilingual
- Microsoft Outlook
- Inventory management
- Health savings account
- Paid holidays
Quick Apply
Office Coordinator
Action Cleaning Equipment, Inc. —Houston, TX
- From $40,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Front Office/Patient Access Coordinator - PRN Days
ProCare - Fairfield Emergency Room —Cypress, TX
- PRN
- BLS Certification
- Mid-level
- High school diploma or GED
Quick Apply
Front Office Coordinator- Advanced Orthopaedics & Sports Medicine
Advanced Orthopaedics, a division of Ortho LoneStat —Houston, TX
- $17 - $19 an hour
- Administrative experience
- High school diploma or GED
- Data entry
Quick Apply
PCC - General Offices
Sonrava Health —Houston, TX
- $16 - $18 an hour
- Full-time
- Dental office
- High school diploma or GED
- Travel
- Health insurance
- Dental insurance
Front Desk Coordinator - Houston, TX
The Joint Chiropractic —Houston, TX
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Account Executive – Real Estate Investments
NeedtoSell.com —Houston, TX
- $100,000 - $500,000 a year
- Mid-level
- Organizational skills
- Contracts
Quick Apply
5d
Real Estate Sales Agent
Camelot Realty Group —The Woodlands, TX
- $48,226.91 - $196,492.21 a year
- Weekends as needed
- Remote
- Real Estate License
- Entry level
- Flexible schedule
12d
Sales Executive – Real Estate Acquisitions
NeedtoSell.com —Houston, TX
- $100,000 - $500,000 a year
- Mid-level
- Contracts
Quick Apply
6d
Front Desk Coordinator - Cypress, TX
The Joint Chiropractic —Cypress, TX
- $13 an hour
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator - Humble, TX
The Joint Chiropractic —Humble, TX
- $13 an hour
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
Zillow Premier Real Estate Agent
GregTxRealty —Cypress, TX
- $48,226.91 - $196,492.21 a year
- Weekends as needed
- Mid-level
- Real Estate License
- Contracts
- Flexible schedule

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Banquet Administrative Coordinator

The Woodlands Resort -
The Woodlands, TX

Quick Apply

Job Details

Full-time
$23 an hour
6 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Employee discount
Life insurance
Pet insurance

Qualifications

Confidential information handling
Spreadsheets
Productivity software
Data accuracy checks
POS systems

Full Job Description

About Us

The Woodlands Resort, Curio Collection is the perfect retreat in the Houston Area, and only 2 miles away from The Woodlands Waterway. The resort is celebrating 50 years along with The Woodlands township. At HEI, we recognize that our enormous success is solely the result of our greatest asset: Our People. Where people work is a choice. Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel. At HEI, simply said, we honor the privilege of our associates choosing us by investing in and making them more valuable.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Compensation

Salary Range: $23.00 - $23.00 Hourly

Tipped/Service Charge Eligible? No

Discretionary Performance Bonus Eligible? No

Overview

The Banquet Administrative Coordinator provides administrative, financial, and operational support to the Banquet Department. This position is responsible for the daily reconciliation of banquet checks between the property’s POS system and event management system, ensuring that all banquet revenue, charges, payments, adjustments, and event details are accurate and properly accounted for.

The position requires a high level of attention to detail, organization, confidentiality, and follow-through. The Banquet Administrative Coordinator works closely with Banquet Operations, Catering & Conference Services, Food & Beverage, Finance, and other departments to identify and resolve discrepancies and ensure accurate and timely financial reporting.

Essential Responsibilities

Daily Banquet Revenue Reconciliation

Reconcile all banquet checks from the POS system against the event management system on a daily basis.
Verify that all events that took place have been properly closed and charged.
Compare banquet checks, BEO/event details, and POS transactions to ensure accuracy.
Verify food, beverage, rental, labor, service charge, gratuity, and other applicable charges.
Identify discrepancies between the POS and event management system and research the cause.
Coordinate with Banquet Captains, Managers, Catering/Conference Services, and Finance to correct discrepancies.
Verify that all adjustments, discounts, voids, transfers, comps, and corrections are properly documented and authorized.
Ensure checks are assigned to the correct event, outlet, revenue center, and payment method.
Confirm that all applicable service charges, taxes, gratuities, and other fees have been accurately posted.
Prepare and maintain a daily reconciliation report showing discrepancies and resolution status.
Escalate unresolved discrepancies to the appropriate manager or Finance team.

Event and Banquet Administration

Review completed BEOs and event documentation for accuracy and completeness.
Ensure final event charges are consistent with the contracted event details and approved changes.
Assist with finalizing banquet checks and event financial documentation.
Maintain organized electronic and paper files for completed events and supporting documentation.
Track missing signatures, approvals, or required supporting documents.
Assist with event close-out processes and ensure documentation is completed in a timely manner.
Support the Banquet Department with administrative tasks, reports, data entry, and correspondence.

Financial Controls

Maintain strict attention to cash-handling and revenue-control procedures.
Ensure all banquet revenue is properly recorded and supported by documentation.
Monitor for unusual or inconsistent transactions and bring concerns to management's attention.
Assist Finance with month-end banquet reconciliation and research of outstanding items.
Maintain confidentiality of financial, guest, employee, and business information.
Follow all resort, brand, and company policies related to financial controls and revenue reporting.

Communication & Department Support

Communicate daily reconciliation issues and outstanding items to Banquet leadership.
Work collaboratively with Finance, Catering, Conference Services, Food & Beverage, and Operations.
Provide administrative support to the Director of Banquets and banquet leadership team.
Assist with preparing departmental reports, spreadsheets, and tracking documents.
Respond professionally and promptly to internal requests for event and financial information.
Maintain a high level of organization in a fast-paced resort environment.

Required Skills & Qualifications

Previous administrative, accounting, banquet, catering, or hospitality experience preferred.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Strong Microsoft Office skills, particularly Excel.
Ability to work with POS and event management systems.
Strong analytical and problem-solving skills.
Ability to identify discrepancies and research transactions to determine the cause.
Strong written and verbal communication skills.
Ability to handle confidential financial and guest information.
Ability to prioritize multiple tasks and meet daily deadlines.
Previous hotel or resort banquet experience strongly preferred.

Preferred Experience

Experience with:

Hotel or resort banquet operations
POS systems
Event management/BEO systems
Daily revenue reconciliation
Microsoft Excel
Hotel accounting or financial reporting
Catering and conference services

Performance Expectations

Success in this position will be measured by:

100% daily reconciliation of completed banquet events.
Timely identification and resolution of POS/event management system discrepancies.
Accurate posting and reporting of banquet revenue.
Proper documentation of adjustments, voids, comps, and corrections.
Timely completion of daily and month-end reporting.
Consistent adherence to financial controls and company procedures.
Effective communication with Banquet, Catering, Food & Beverage, and Finance teams.
Maintaining accurate and organized event documentation.

Key Accountability

The Banquet Administrative Coordinator is accountable for ensuring that every banquet event is accurately closed, reconciled, documented, and financially accounted for each day. The position serves as an important control point between Banquet Operations, the event management system, the POS system, and Finance to protect revenue and maintain accurate financial records.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Quick Apply

Refine Your Search

transaction coordinator jobs in the woodlands tx

Banquet Administrative Coordinator

Administrative Assistant

Client Service Coordinator

Patient Coordinator, Part Time (Eye Trends Louetta)

Real Estate Listing Coordinator

Office Coordinator

Patient Access Coordinator

Office Coordinator

Front Office/Patient Access Coordinator - PRN Days

Front Office Coordinator- Advanced Orthopaedics & Sports Medicine

PCC - General Offices

Front Desk Coordinator - Houston, TX

Account Executive – Real Estate Investments

Real Estate Sales Agent

Sales Executive – Real Estate Acquisitions

Front Desk Coordinator - Cypress, TX

Front Desk Coordinator - Humble, TX

Zillow Premier Real Estate Agent

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