Top 326 Administrative assistant Jobs in Thousand Oaks Ca

Assistant Analyst - Finance
City of Thousand Oaks —Thousand Oaks, CA
- $39.52 - $59.28 an hour
- Full-time
- Bachelor of Science
- Writing skills
- Mid-level
2d
Executive Assistant
Confidential —Westlake Vlg, CA
- $25 - $35 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
13d
Bookkeeper/Administrative Assistant
The Farias Firm, PC —Tarzana, CA
- $25 - $35 an hour
- 8 hour shift
- Spanish
- Writing skills
- Research
- 401(k)
- Paid time off
Quick Apply
Part-time Marketing Assistant (Hourly City Worker)
City of Thousand Oaks —Thousand Oaks, CA
- $23 - $29 an hour
- Part-time
- Background check
- Office
- Military encouraged
11h
Office Support - General Contractor
MDH Builders Design Development —West Hills, CA
- From $25 an hour
- Part-time
- Customer service
- Word processing
- Computer literacy
Quick Apply
Administration Assistant
Planatek Financial, Inc —Westlake Village, CA
- $25.52 - $30.74 an hour
- Full-time
- Bilingual
- Google Workspace
- Office
Quick Apply
Administrative Assistant
ZS —Thousand Oaks, CA
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Work from home
- Opportunities for advancement
9d
Front Desk - Westlake Village
CorePower Yoga —Westlake Village, CA
- $16.90 an hour
- Part-time
- Computer skills
- Communication skills
- Entry level
- Paid holidays
- Employee assistance program
Senior Executive Assistant
Amgen —Thousand Oaks, CA
- $85,590.75 - $115,799.25 a year
- Microsoft Excel
- Microsoft Outlook
- 3 years
- Disability insurance
- Health insurance
13d
Office Assistant
EPCVIP, Inc —Calabasas, CA
- $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
10d
Office Admin and Mailing
ARCXIS —Westlake Village, CA
- $20 - $21 an hour
- Office
- Math
- QuickBooks
- Health savings account
- Health insurance
Quick Apply
Front Desk-Thousand Oaks
CorePower Yoga —Thousand Oaks, CA
- $16.90 an hour
- Part-time
- Computer skills
- Communication skills
- Entry level
- Paid holidays
- Employee assistance program
Executive Assistant
Legal Research —Agoura Hills, CA
- $30 - $35 an hour
- Temporary
- Hybrid work
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
7d
Senior Administrative Support Assistant
Pennymac —Westlake Village, CA
- $45,000 - $66,000 a year
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Administrative Coordinator- College of Arts and Sciences
California Lutheran University —Thousand Oaks, CA
- $22 - $24 an hour
- Online Application
- English
- Mid-level
- Office
2d
Administrative Assistant I
Tarzana Treatment Centers, Inc —Tarzana, CA
- $28.03 - $32.39 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Insomniac - Executive Assistant
Live Nation —Calabasas, CA
- $25 - $38 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
Administrative Assistant
Pepperdine University —Malibu, CA
- $23.61 - $26.00 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Administrative Education Coordinator
St Johns Regional Medical Center —Oxnard, CA
- $35.62 - $52.99 an hour
- Full-time
- Acute care
- Mid-level
- 1 year
Administrative Assistant 3
UCLA Health —Santa Monica, CA
- $30.36 - $43.49 an hour
- Customer service
- Mid-level
- Neurology
9d

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Assistant Analyst - Finance

City of Thousand Oaks -
Thousand Oaks, CA

Apply Now

Job Details

Full-time
$39.52 - $59.28 an hour
2 days ago

Qualifications

Administrative experience
Bachelor's degree
Non-CDL Class C
Data-driven problem-solving

Full Job Description

SALARY

The anticipated hiring range for the Assistant Analyst position is $82,206 - $102,758 annually, with a full salary range up to $123,310. The City typically makes offers within the hiring range, based on the candidate’s experience and qualifications.

POSITION HIGHLIGHTS

Analytical Problem Solving: Research issues, evaluate information, and develop practical recommendations that support Purchasing operations and organizational objectives.

Operational Coordination: Monitor projects, contracts, and division activities, identify what is needed, and help ensure work progresses efficiently and accurately.

Process Improvement: Analyze workflows, identify opportunities to improve efficiency and consistency, and help implement solutions that strengthen service delivery.

DESCRIPTION

The City of Thousand Oaks has an excellent opportunity for an Assistant Analyst within the Finance Department's Purchasing Division. This position researches issues, analyzes information, evaluates business processes, and coordinates projects that improve purchasing practices, strengthen operational efficiency, and inform decision-making across the organization.

The Assistant Analyst works on a wide variety of assignments involving research, data analysis, project coordination, procurement activities, contract administration, reporting, and process improvement. This role requires the ability to quickly understand complex situations, determine priorities, organize information, and maintain momentum across multiple assignments while ensuring accuracy and attention to detail.

The successful candidate should have prior public purchasing experience or be willing to learn public procurement practices while applying strong analytical thinking, sound judgment, and exceptional organizational skills. The ideal candidate naturally identifies what needs to be done, anticipates issues before they become problems, develops practical solutions, and consistently keeps projects and operational activities moving forward.

PRIMARY RESPONSIBILITIES

Research operational, financial, and procurement-related issues and develop clear, well-supported recommendations
Analyze data, identify trends, evaluate outcomes, and prepare reports that support management decision making
Monitor procurement activities, contracts, projects, and operational priorities to ensure timely completion and accurate follow through
Prepare staff reports, presentations, correspondence, procedures, and other analytical materials
Evaluate business processes, identify operational inefficiencies, and recommend practical improvements that increase efficiency, consistency, and service levels
Support budget-related, administrative, and operational assignments by compiling data, maintaining records, and monitoring trends
Coordinate assigned projects by organizing information, tracking milestones, resolving issues, and maintaining accountability throughout the project lifecycle
Maintain contract records, tracking systems, documentation, and reporting tools that support Compliance and operational effectiveness
Research procurement regulations, industry best practices, and emerging trends to support continuous improvement
Collaborate with City departments, vendors, and stakeholders to resolve issues, exchange information, and advance Purchasing initiatives
Perform a variety of analytical, technical, and administrative assignments in support of division priorities

IDEAL CANDIDATE

The ideal candidate is a curious, analytical professional who enjoys solving problems, improving processes, and keeping work moving. Successful candidates will demonstrate the following qualities:

Strong Analytical Skills: Quickly understands complex situations, identifies issues, asks thoughtful questions, and develops practical, well-reasoned solutions
Problem Solver: Determines what needs to be done, anticipates challenges, and exercises sound judgment with general direction
Highly Organized: Effectively manages multiple priorities, follows through on commitments, and maintains accurate, up-to-date records and projects
Effective Communicator: Writes and speaks clearly, organizes information logically, and presents complex topics in a concise and professional manner
Proactive: Takes initiative, recognizes opportunities for improvement, and drives work forward without waiting to be asked
Collaborative: Builds positive working relationships and communicates effectively with staff, vendors, and stakeholders
Technical Proficiency: Uses Excel, databases, and business software to organize information, analyze data, and produce meaningful reports

EDUCATION

A Bachelor's Degree from an accredited college or university with major coursework in public administration, business administration, finance, economics, or a related field.

EXPERIENCE

Two years of responsible administrative, programmatic, or analytical support experience.

One year of experience in research, analysis, reporting, project coordination, or administrative support, preferably in a public sector or municipal environment.

A valid Class C California driver's license is required.

CORE COMPETENCIES

Effective Communicator
Strategic Thinker
Results Oriented
Customer Focused
Problem Solver and Decision Maker
Planner and Organizer
Technically Knowledgeable

FILING DEADLINE: Thursday, July 30, 2026 at 5:00 p.m.

Applications and supplemental questions will be reviewed on an on-going basis and candidates are encouraged to apply as soon as possible. Please note, the recruitment may close without notice at any time after the first review date.

SUPPLEMENTAL QUESTIONNAIRE: Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant's qualifications for the position.

Additional information about the City is available on our website at www.toaks.gov.

For additional information or questions, please contact Human Resources at (805) 449-2144.

REASONABLE ACCOMMODATION: The City of Thousand Oaks makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date. Applicants requesting an accommodation should document the request including the type and extent of accommodations requested to participate in the selection process and/or perform the duties of the job for which applied.

VETERAN’S PREFERENCE: In order to qualify for Veteran’s Preference a Form DD214, or other acceptable proof of service, must be submitted by the deadline date/time noted in the job announcement. Any veteran who has successfully completed all phases of a selection process for employment with the City shall be granted a final interview regardless of his or her ranking on the eligibility list, providing he/she meets the criteria for an eligible veteran.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

PI285970286

Apply Now

Refine Your Search

administrative assistant jobs in thousand oaks ca

Assistant Analyst - Finance

Executive Assistant

Bookkeeper/Administrative Assistant

Part-time Marketing Assistant (Hourly City Worker)

Office Support - General Contractor

Administration Assistant

Administrative Assistant

Front Desk - Westlake Village

Senior Executive Assistant

Office Assistant

Office Admin and Mailing

Front Desk-Thousand Oaks

Executive Assistant

Senior Administrative Support Assistant

Administrative Coordinator- College of Arts and Sciences

Administrative Assistant I

Insomniac - Executive Assistant

Administrative Assistant

Administrative Education Coordinator

Administrative Assistant 3

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