Purpose
The primary purpose of this position is to build a team that will allow Fremont Federal Organization to live our Mission to deliver the Best Advice, Best Service, and Best Products to promote healthy financial living. To accomplish this effort this position must build a team that will deliver outstanding service to members and team members in alignment with our established Service Standards. In addition, controls all facets of the accounting functions on an ongoing basis by maintaining department effectiveness and efficiency to guarantee accurate and timely regulatory and financial reporting and adequate communication with management to ensure full understanding of the financial records and financial status of the credit union.
Essential Functions
1. Leading and Coaching employees by developing each to their highest potential by identifying their areas for improvement and appropriately coaching, training, or correcting the employees’ performance.
2. Recognizing employees who perform at a high level. Holding employees accountable for their performance, attitude, and behavior.
3. Inspiring and motivating others to perform well.
4. Meeting with each employee regularly to review previous performance, set goals for performance and develop plans to improve employee’s performance.
5. Demonstrate enthusiastic support of mission, values, and long-term objectives.
6. Ensure team consistently exceeds minimum expectations in service delivery.
7. Performs annual reviews in a timely manner.
8. Approving time, authorizing overtime, and coordinating staff vacations.
9. Develop and implements accounting policies, coordination of systems and procedures, and the preparation of operating data and special reports as required including interim and yearend financial statements. Maintains the credit union’s system of accounts and keeps books and records on all company transactions and assets.
10. Assures the protection for the assets of the credit union through internal control and internal auditing.
11. Input data into the general ledger as required and determine if the general ledger is in balance.
12. Maintain and oversee general ledger records on furniture/fixtures, prepaids, payable and receivable accounts; maintain necessary subledgers regarding these accounts.
13. Prepare all bank reconciliations from Corporate Credit Union, Federal Home Loan Bank and the Federal Reserve.
14. Serve as a backup in the preparation of detailed reports of investments listing type of investment, maturity, rate, market value, accruals, and premiums/discounts.
15. Maintain sub ledger for investment portfolio in our investment software program “IPS” and general ledger system.
16. Prepare and review income and expense statements, profit/loss statements, and any other required board reports monthly or as requested by management.
17. Serve as a backup in the preparation of the NCUA 5300 Call report on a quarterly basis or as required by NCUA.
18. Review and verify all bills/invoices that are received by the credit union and assign general ledger account numbers.
19. Assist management with developing fiscal data for analyzing current and future performance of the credit union.
20. Interface with the credit union’s accounting firm to ensure proper accounting procedures are performed.
21. Review and approve general ledger balancing work and confirm balances agree to documented support and are in compliance with GAAP and all other regulatory requirements.
22. Ensure compliance with all NACHA related rules and guidelines. Assist management with providing support to external ACH auditors.
23. Ensure timely completion of daily ACH File Runs.
24. Performs duties as required on Fedline (wire transfers, savings bonds, etc.).
25. Supervises, directs, and controls the activities of employees in the accounting department.
26. Keeps a ledger of all incoming and outgoing wire transfers.
27. Run all required month-end, quarter-end, and year-end reports along with AFS to ensure closing procedures are complete and accurate. File all daily and month-end reports pertaining to the accounting department.
28. Apply and evaluate policies and procedures for the department to ensure consistency.
29. Assist staff or members in solving complex account problems or issues.
30. Serve as a backup in providing the accounting firm with information each quarter for the assets, liability, and management reports (ALM).
31. IRS reporting of 1099 int’s, 1099’s, 1098’s, 1099C’s and 5498’s are reported and sent to members and the IRS by required deadlines assigned by the government.
Other Duties
1. Maintains a high degree of service to members and associated third party agencies or vendors.
2. Keeps work area neat and organized. Keeps all confidential documents out of sight.
3. Performs special assignments and other assigned duties as required.
4. Maintains regular and reliable attendance.
Qualifications
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the position satisfactorily. Individual abilities may result in some deviation from these guidelines.
Preferred Experience
High School Diploma or equivalent required. Bachelor’s Degree in accounting or finance or equivalent experience preferred. Two years’ experience in Accounting Operations in a financial institution. Prior supervisory experience preferred.
Skills/Abilities
Knowledge of current regulations and compliance issues with regard to accounting as well as all credit union products. Ability to analyze accounting data and reports. Ability to organize and prioritize tasks in a flexible environment. Ability to work independently with minimal supervision. Ability to make decisions in a timely manner and with appropriate support, justification, and follow-up. Ability to organize workflow and prioritize projects. Ability to accomplish daily operations in all areas of the department. Must have the ability to handle pressure of meeting deadlines. Is responsible for producing high quality work that has been proofed and error-free.
Advanced knowledge of Microsoft Office applications including Outlook, Excel, and Word.
Advanced skills in using computers and related equipment, 10-key calculator, multi-line telephone/intercom systems, and a variety of general office equipment including copy machines, scanners, and fax equipment. Maintain a high degree of confidentiality in dealing with various credit union, personnel, and member information. Light travel is required. Travel to various branch locations or to off-site trainings may be necessary on occasion.
Decision Making
Works with management to establish department policies and procedures to maintain effectiveness and efficiency. Evaluates staffing needs to meet current and future departmental needs. Analyzes department productivity and assign staff or implements automation as required. Identifies problems through review and follows through with determined correction steps. Assists management with any other decisions that may affect the accounting department or credit union.
Financial responsibilities
Monitors the financial condition of the credit union by evaluating the credit union’s position to the annual budget. Results of an error or failure to follow-through on any one of the essential duties of this position could cause any of the following consequences: Loss of member goodwill and confidence, Monetary loss to the credit union. Audit and compliance exceptions.
SUPERVISORY RESPONSIBILITIES
Direct supervision of Accounting Coordinator and EFT Coordinators including the responsibilities of employee selection, development, training, appraising, disciplinary action, and rewarding staff to meet current and future departmental needs.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing work through repetitive eye/hand coordination. Write using a pen/pencil or personal computer keyboard daily. Must be able to communicate through speaking and hearing and use visual acuity for examining and reading documentation. Position is required to sit, pull, push, reach, and use repetitive hand motions. Position may be required to work long or unusual hours on occasion. Ability to work overtime, attend meetings, seminars, and travel.
Working Conditions
Work is performed primarily indoors with some potential for exposure to safety and health hazards related to electronics work. May require periodic travel between branches. There is exposure to potentially hazardous conditions such as robbery. Employees are to receive detailed instructions and procedures to follow to minimize risk. In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Work Authorization
FFCU requires that all employees be legally authorized to work in the United States, and it abides by all laws that prohibit the employment of undocumented foreign nationals. Any person employed must complete the federal Employment Eligibility Verification Form (I-9) within three days of hire.
Equal Opportunity
FFCU provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, disability, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment.
Diversity Statement
FFCU is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. This commitment is embodied in FFCU policy and the way we do business.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay: $65,808.00 - $73,120.00 per year
Benefits:
- 401(k) 5% Match
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
