Top 449 Appointment coordinator Jobs in Tinley Park, Il

Part-Time Legal Intake & Client Relations Coordinator
The Law Offices of Max Elliott, Ltd. —Chicago, IL
- $27 - $32 an hour
- Part-time
- Hybrid work
- Administrative experience
- Communication skills
- Entry level
- Flexible schedule
- Paid sick time
Quick Apply
Patient Experience Coordinator (Call Center)
SpaDerma —Chicago, IL
- $19 - $22 an hour
- Full-time
- Google Workspace
- Sales
- High school diploma or GED
- Wellness program
- Health insurance
Quick Apply
Full Time Appointment Coordinator & Medical Bille
Integrated Health Care —Tinley Park, IL
- $18 - $25 an hour
- 8 hour shift
- Medical office experience
- Mid-level
- Microsoft Office
- Paid training
- Health insurance
Quick Apply
Front Desk Coordinator- Part time
Community Medical Services —Tinley Park, IL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Medication administration
- Health savings account
- Paid holidays
Quick Apply
Patient Service Rep
Duly Health and Care —Orland Park, IL
- $15.10 - $22.70 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Treatment Plan Coordinator
FACE2FACE MAXILLOFACIAL SURGERY CENTRE —Homewood, IL
- $24 - $26 an hour
- Dental office
- Mid-level
- Administrative experience
Patient Coordinator
Aspen Dental —Orland Park, IL
- $17 - $20 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
8d
Patient coordinator
Qi wellness clinic inc —Lemont, IL
- $20 - $30 an hour
- Part-time
- Inventory management
- HIPAA
- English
- Paid training
- Employee discount
Quick Apply
2d
Medical Receptionist
United Vein & Vascular Centers —Orland Park, IL
- $20 - $22 an hour
- HIPAA
- Mid-level
- High school diploma or GED
- Paid holidays
- Dental insurance
Quick Apply
9d
Scheduling Coordinator
The Center for Sleep Medicine —Mokena, IL
- $18 - $20 an hour
- Full-time
- Background check
- Mid-level
- In-person
- Disability insurance
- Health insurance
Quick Apply
9d
Patient Access Specialist (Full-Time, Second Shift)
Northwestern Memorial Healthcare —Palos Heights, IL
- $18.40 - $27.59 an hour
- Full-time
- Background check
- Hospital
- Computer literacy
- Tuition reimbursement
- 401(k) matching
Quick Apply
16h
Receptionist - Front Desk Patient Coordinator
Desired Aesthetics —Oak Brook, IL
- $18 - $23 an hour
- Part-time
- OSHA
- HIPAA
- Communication skills
Quick Apply
Medical Staff Coordinator
Advocate Aurora Health —Oak Lawn, IL
- $25.30 - $37.95 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Hospital
- Data analysis skills
Dental Treatment Coordinator - 1+ yr experience required
Complete Comfort Dental —Channahon, IL
- From $20 an hour
- Full-time
- Dental office
- No background check
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
Patient Relations Coordinator
Cameo Dental Specialists —River Forest, IL
- $20 - $24 an hour
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
3d
Dental Patient Relations Coordinator
Cameo Dental Specialists —Elmhurst, IL
- $20 - $23 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Primary Care Physician
ChenMed —Glenwood, IL
- $221,141 - $315,915 a year
- Weekends as needed
- Medicine
- Microsoft Outlook
- BLS Certification
- Opportunities for advancement
Bilingual Dental Assistant for general dental office in Berwyn
Forever Dental —Berwyn, IL
- $18 - $23 an hour
- Full-time
- Background check
- Spanish
- Dental office
- Free parking
- Paid holidays
Quick Apply
Resource Coordinator
CV Resources —Chicago, IL
- $20 - $21 an hour
- Contract
- Customer service
- Ability to walk for extended periods
- English
- Health insurance
- Dental insurance
Quick Apply
11d
Dental Treatment Coordinator (Temporary/FMLA Coverage)
Smile Jobs —Chicago, IL
- Temporary
- Mid-level
- 1 year
- Communication skills
Quick Apply
1d

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Part-Time Legal Intake & Client Relations Coordinator

The Law Offices of Max Elliott, Ltd.
Chicago, IL

Quick Apply

Job Details

Part-time
$27 - $32 an hour

Benefits

Flexible schedule
Paid sick time

Qualifications

Customer communication
Confidential information handling
Interpersonal skills
Practice management software
Customer inquiry handling
Administrative experience
Attention to detail
Patience
Law office experience

Full Job Description

ABOUT OUR FIRM AND THE POSITION

This is a part-time, client-facing legal intake and administrative coordination role. The position requires careful reading, accurate written communication, scheduling judgment, confidentiality, and the ability to recognize when an issue must be escalated to the attorney. This is not a receptionist-only position and is not a paralegal drafting or legal research role.

We are a small Chicago law firm focused primarily on estate planning, estate administration, trust administration, and related family-protection matters. We work with clients during important and often emotional life transitions, so accuracy, discretion, warmth, and follow-through are essential.

This role is best suited for someone seeking a stable, long-term part-time position and who is not looking for full-time hours.

This position serves as the firm’s front-door and workflow support person. This role is responsible for handling prospective client inquiries, scheduling consultations and client meetings, maintaining accurate query and client records, coordinating signing logistics, tracking follow-up items, and escalating issues that require attorney attention.

The right person will be careful, organized, calm under pressure, and able to distinguish between routine administrative tasks and matters that require attorney judgment.

KEY RESPONSIBILITIES

Client Intake and Relations

Respond to prospective client inquiries using approved firm templates and procedures.
Coordinate client meetings.
Use approved communication templates and adapt carefully when needed.
Communicate with clients and prospective clients in a professional, warm, and clear tone.
Maintain confidentiality and professional boundaries at all times.
Protect the attorney’s calendar by checking for conflicts and required buffers.
Coordinate logistics for signing conferences.
Promptly notify attorney of scheduling issues or client concerns.
Identify the nature of each inquiry, including matters outside the firm’s scope.
Maintain accurate query records.
Consultation management including scheduling and tracking and following-up as needed.
Escalate urgent, unclear, sensitive, or out-of-scope inquiries to the attorney.

Legal Operations Support

Maintain matter and query information in practice management systems.
Track matter stages, client follow-up items, signing logistics, and outstanding client actions.
Support probate and estate administration workflow tracking, including hearing/status reports.
Enter time accurately and daily, including administrative and nonbillable time.

QUALIFICATIONS

Required

Prior experience in a law office, professional services office, or significant high-trust client-facing administrative role.
Strong reading comprehension and ability to follow written instructions carefully.
Excellent written communication skills.
Strong attention to detail and follow-through.
Comfort using practice management systems, calendars, email, and client portals.
Professional judgment, confidentiality, and discretion.
Ability to work independently within clear procedures.

Preferred

Experience with Clio Manage or similar legal practice management software.
Experience in client-sensitive practice area or services.
Experience coordinating meetings, appointments, court-related deadlines, or professional calendars.
Experience working in a solo or small-firm environment.

Important Fit Factors

This role requires someone who can:

Ask questions before making assumptions;
Maintain accurate records;
Demonstrate and use appropriate judgment with client issues
Communicate with clients in a calm, warm, and professional manner;
Manage sensitive family and legal matters with care;
Complete routine work without constant prompting;
Understand that accuracy is more important than speed.

This position is not a good fit for someone who prefers a narrow task queue without client contact, is uncomfortable asking clarifying questions, or is seeking full-time employment.

Training will be provided on firm-specific procedures, but applicants should be comfortable learning and using office technology.

ADDITIONAL APPLICATION INSTRUCTIONS

To apply, please submit a resume and a brief cover letter explaining:

Your experience with high-trust client-facing administrative work;
Your experience with legal or professional office systems;
Why a long-term part-time role is a good fit for you;
How you decide when to proceed independently and when to ask for clarification.

If these instructions are not followed, your application will not be considered.

Professional agencies and recruiters, please do not contact us.

Pay: $27.00 - $32.00 per hour

Benefits:

Flexible schedule
Paid sick time

Application Question(s):

This is a long-term part-time role of approximately 20–25 hours per week and is not intended to become full-time. Does that fit what you are seeking?
This role requires reading client inquiries carefully, identifying the correct next step, and escalating unclear, urgent, or sensitive matters to the attorney before acting. Briefly describe a time you escalated an issue rather than proceeding on your own.
Please briefly describe your experience drafting or sending professional client, patient, member, customer, or internal office communications involving confidential or sensitive information.

Experience:

high-trust administrative: 5 years (Required)

Work Location: Hybrid remote in Chicago, IL 60611

Quick Apply

Refine Your Search

appointment coordinator jobs in tinley park, il

Part-Time Legal Intake & Client Relations Coordinator

Patient Experience Coordinator (Call Center)

Full Time Appointment Coordinator & Medical Bille

Front Desk Coordinator- Part time

Patient Service Rep

Treatment Plan Coordinator

Patient Coordinator

Patient coordinator

Medical Receptionist

Scheduling Coordinator

Patient Access Specialist (Full-Time, Second Shift)

Receptionist - Front Desk Patient Coordinator

Medical Staff Coordinator

Dental Treatment Coordinator - 1+ yr experience required

Patient Relations Coordinator

Dental Patient Relations Coordinator

Primary Care Physician

Bilingual Dental Assistant for general dental office in Berwyn

Resource Coordinator

Dental Treatment Coordinator (Temporary/FMLA Coverage)

I want to receive the latest job alert for appointment coordinator in tinley park, il

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