Important Recruitment Information for this vacancy
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Accountant II
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1 position opened until filled
Agency Information:
The Adjutant General's Department
Emergency Management
Administration Bureau
Fiscal & Grants Management Section
Topeka, Ks
About the Position
Who can apply: Those who meet the criteria
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday through Friday-8:00 am to 5:00 pm
Eligible to Receive Benefits: YES
Veterans' Preference Eligible: YES
Compensation: $ 25.94 per hour.
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities:
Position Summary:
Accounts Payable, Travel Authorizations, and Procurement Processing
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Processes payment vouchers from vendors, state agencies, utilities, and contracts, ensuring accurate coding, funding alignment, and compliance with disaster and grant-related requirements.
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Reviews and processes purchase orders submitted by program managers, verifying completeness, accuracy, and proper funding source allocation.
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Processes travel requests submitted by program managers, verifying appropriate program and funding source
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Ensures compliance with established accounting principles, agency policies, and operational objectives; coordinates fiscal operations across internal sections and external partners.
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Assists in resolving issues or disputes, responds to internal and external inquiries regarding Fiscal policies and procedures.
Grant Reimbursement Administration
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Assists with reimbursement requests for all US Department of Homeland Security Grant Program (SHSP), Emergency Management Performance Grant (EMPG), Nuclear Fees and USDOT Hazardous Materials Emergency Preparedness (HMEP) or Homeland Security Grant.
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Determines eligibility of expenditures, completes reimbursement forms and SMART interfund entries, and responds to requests for clarification or additional documentation.
Grant Compliance
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Assists in grant compliance management for Emergency Management Performance Grant (EMPG), Public Assistance and Hazard Mitigation by validating the completion of debarred check, civil rights, Unique Entity Identifier (UEI), subrecipient monitoring, single audit and Federal Funding Accountability and Transparency Act (FFATA) reporting, preparing and sending award letters. Also validates and enters appropriate information in Grants Portal, which is a FEMA-based Public Assistance platform.
Disaster Response and Recovery
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May serve as the Finance & Administration Section Chief, subordinate position in the Finance & Administration Section, or other major management function in the state emergency operations center (SEOC) during exercises and real-world activations.
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Assists with the processing of SEOC mission assignment reimbursement packages from state agencies and local levels of government that augment local jurisdictions’ response and recovery actions under a state of disaster emergency proclamation.
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Assists with the processing of reimbursement packages from state agencies and local levels of government for resource support that is deployed via the Emergency Management Assistance Compact (EMAC) to support state-level response and recovery coordination.
Process Improvement
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Identifies work processes needing improvement and collaborates with internal stakeholders, including IT staff to develop, test, and implementation enhancements.
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Assess the effectiveness of implemented improvements and adjustments to optimize fiscal operations.
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Incumbent may be subject to call-in/call-back outside of regular working hours to support state response and recovery actions staffing the state emergency operations center, or deployment to areas impacted by an emergency or disaster.
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Incumbent is required to remain knowledgeable of current agency plans and procedures and to maintain a working knowledge of NIMS and related SEOC interfaces, in addition to supporting any training and/or documentation requirements as needed.
Qualifications
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Education: General
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Two years of experience in professional accounting/auditing work. Education may be substituted for experience.
Licensing & Certification:
Minimum Qualifications:
- Two to four years of progressive accounting experience preferred:
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Strong knowledge of accounting principles, financial reporting, and internal controls.
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Experience with governmental accounting standards and fund accounting.
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Experience preparing, analyzing, and reconciling financial statements and reports.
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Ability to interpret and apply state and federal regulations, policies, and procedures.
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Excellent written and verbal communication skills, including the ability to explain financial information to non-financial stakeholders.
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Ability to manage multiple priorities, meet deadlines, and work independently while collaborating effectively with internal and external stakeholders.
Special knowledge skills, and abilities:
- Prefer knowledge of state and FEMA accounting and purchasing policies, procedures and forms. Knowledge and ability to effectively utilize financial software packages, specifically, SMART, PARS, PMS, FEMAGo, and FEMA Grants Portal. Knowledge and ability to effectively utilize Microsoft Office programs: Access, Excel, Outlook, PowerPoint, and Word. Ability to effectively communicate verbally.
Post-Offer, Pre-employment Requirements:
- Must pass a KBI Background check
Recruiter Contact Information
Name: Angelina Farias
Email: [email protected]
Phone: 785-646-2263
Mailing Address:
State Human Resources
2022 SE Minuteman Road
Topeka, Ks 66619
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included in all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.
Start your draft job application, upload other required documents, and submit them when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
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Current Resume
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Tax Clearance
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College Transcripts
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DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
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Current Resume
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Tax Clearance
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College Transcripts
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DD214 (if you are claiming Veteran’s Preference)
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
