Top 5 Personal assistant Jobs in Toppenish, Wa

Executive Assistant
Heartland Consulting —Toppenish, WA
- $50,000 - $55,000 a year
- Full-time
- Word processing
- English
- Mid-level
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Executive Assistant to the Dean-School of Dental Medicine
Pacific Northwest University of Health Sciences —Yakima, WA
- $25.38 - $31.73 an hour
- Full-time
- Customer service
- Public speaking
- Mid-level
- Paid holidays
- Health insurance
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Executive Assistant to the Dean-School of Dental Medicine
Pacific Northwest University of Health Sciences —Yakima, WA
Skill in effective communication (both written and oral); skill in independent decision making; skill in performing a variety of duties, often changing from one…
$25.38 - $31.73 an hour
Quick Apply

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Part-Time Executive Support Specialist
Accel Inc —New Albany, OH
Maintain cleanliness and function of the front desk and break room. This unique role blends executive support with front office coordination, light personal…
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Executive Administrative Assistant (3+ years)
Impact Church Reynoldsburg —Reynoldsburg, OH
This person will be a fill in for volunteers that don't show up, so the candidate may end up doing anything from being a front door greeter to checking kids in…
$20 - $21 an hour
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Executive Assistant

Heartland Consulting -
Toppenish, WA

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year

Qualifications

High school diploma or GED

Full Job Description

Job Title: Executive Assistant (BSS Labor Category)

Location: Wapato, Washington (Wapato Irrigation Project – Yakama Reservation)

Position Summary The Bureau of Indian Affairs (BIA) Northwest Regional Office, Wapato Irrigation Project (WIP) is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the WIP Project Administrator, Administrative Officer, Supervisory Irrigation System Manager, Supervisory Irrigation Maintenance Specialist, and other WIP staff.

This role plays an integral part in supporting the Northwest Regional Director and the overall operations of the Wapato Irrigation Project. The Executive Assistant will handle a wide range of clerical, administrative, and coordination duties in a fast-paced government environment.

General Requirements

Experience: Four (4) years of related administrative experience
Education: High School diploma (or equivalent)
Security Clearance: Public Trust – Non-Sensitive, Moderate Risk (must be able to obtain and maintain)

Key Responsibilities

Schedule appointments with key partners, internal and external customers; maintain calendars for the Project Administrator
Analyze data and prepare basic Excel spreadsheets, including budget income-expense reports using the Financial and Business Management System (FBMS)
Gather information on departmental and WIP policies/procedures in response to inquiries and complaints; track and follow up on WIP and bureau requests
Type, proofread, and process a variety of documents including correspondence, agendas, memos, and statistical charts from rough draft
Perform general clerical duties: maintain accurate records and files, function as receptionist for main agency phone line, verify information, and research discrepancies
Initiate and maintain records and files related to personnel, maintenance, and operations
Coordinate meetings, schedule conference room usage, prepare materials, post public hearing notices, take minutes, and provide online technical support
Screen and direct telephone calls and visitors; resolve routine inquiries
Input Purchase Request information into the department financial system
Track and document water orders from customers; submit Maximo work orders
Work with the National Irrigation Information Management System (NIIMS) and assist with resolving land base issues
Assist with income and expense reports and track expenditures using FBMS
Provide administrative support and resolve issues related to office clerical services

Knowledge, Skills, and Abilities

Strong typing and word processing skills with excellent English grammar, spelling, and formatting
Proficiency in operating computers, calculators, printers, fax machines, and other office equipment
Advanced skills in MS Office (especially Excel and PowerPoint)
Ability to learn and use specialized systems such as FBMS and NIIMS
Excellent organizational and time management skills with the ability to multi-task and prioritize
Strong attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Tact, discretion, and good judgment when handling sensitive or confidential information
Ability to interact professionally with internal staff, external customers, vendors, Congressional offices, and the general public

Desired Experience

Familiarity with National Irrigation Information Management System (NIIMS)
Experience with Financial and Business Management System (FBMS)
Knowledge of office management systems and procedures
Working knowledge of irrigation projects, water orders, or Bureau of Indian Affairs operations (a plus)

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