Top 9 Executive assistant Jobs in Topsham, Me

Executive Assistant, President’s Office
Bowdoin College —Brunswick, ME
- $82,000 - $102,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
2d
Executive Assistant
Martin's Point Health Care —Portland, ME
- $75,584.55 - $93,369.15 a year
- Full-time
- Microsoft Word
- 6 years
- Microsoft Outlook
- Mileage reimbursement
- Health insurance
Execitive Assistant to CEO/Head of School
Hyde School —Bath, ME
- $50,000 - $60,000 a year
- Weekends as needed
- School experience
- Google Workspace
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3d
Secretary Specialist - Executive Assistant - Commissioner's Office
State of Maine —Gardiner, ME
- $22.63 - $32.54 an hour
- Online Application
- Microsoft Excel
- Research
- Office
- Paid parental leave
- Paid holidays
2d
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Executive Assistant, Offices of CDO and SVP Marketing and Communications
Gulf of Maine Research Institute —Portland, ME
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
11d

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Virtual Executive Assistant
Johnson's Real Ice Cream —Bexley, OH
Conduct research on tools, vendors, systems, and business initiatives to support company growth. Comfortable using project management and productivity tools.
$65,000 - $75,000 a year
Quick Apply
2d
Executive Assistant
McKinsey & Company —Columbus, OH
Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism.

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executive assistant jobs near topsham, me

Executive Assistant, President’s Office

Bowdoin College -
Brunswick, ME

Apply Now

Job Details

Full-time
$82,000 - $102,000 a year
2 days ago

Benefits

401(a)
Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
403(b)
Life insurance

Qualifications

Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Customer service
Executive administrative support
Collaboration with board members
Video conferencing software
Relationship management
Managing executive calendars
Tour planning
Achieving project delivery timelines
Editing
Board relations
Logistics planning
Cross-functional communication

Full Job Description

Posting Details

Title

Executive Assistant, President’s Office

Posting Number

S01587JP

Department

President's Office

Job Summary

The Executive Assistant provides high-level, confidential administrative, scheduling, and logistical support to the President and serves as a key operational partner to the President’s Office. This role requires exceptional judgment, discretion, and organizational agility to manage the President’s time, priorities, and communications in a complex, highly visible environment. The Executive Assistant proactively anticipates needs and resolves competing demands independently, coordinates a dynamic and high-volume calendar, plans and executes complex travel, prepares and synthesizes advanced materials for meetings and events, and provides comprehensive administrative support including correspondence management, expense reporting, recordkeeping, and office operations.

Working with a strong service orientation and a deep understanding of institutional protocols, best practices, norms, and culture, the Executive Assistant interfaces regularly, and often independently represents the President’s Office, with senior leaders, trustees, faculty, staff, students, alumni, donors, external partners, and the public. The incumbent must consistently demonstrate professionalism, sound judgment and the ability to anticipate needs, navigate ambiguous or non-precedented situations, protect confidentiality, and meet firm deadlines while balancing competing demands. The incumbent must be able to work independently and exercise significant autonomy, as well as function as a highly collaborative member of the President’s Office team. The role also requires close collaboration with campus partners—including, as needed, departments such as Development and Alumni Relations—on travel logistics, scheduling, event coordination, and other President-facing priorities.

The hiring range for this position is expected to be: $82,000 – $102,000.

BENEFITS AND PERKS

A variety of health insurance plans (Medical, Vision, Dental)
Generous Retirement Plan – 401(a) and 403(b)
Life and Disability Insurance
Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
Paid Parental Leave (Available after one year of service)
Household access to many of the College’s facilities including the gym and pool
Free fitness and wellness classes!
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements

Bachelor’s degree or equivalent is required.
Executive-level calendaring and prioritization: Ability to manage a complex, high-volume calendar with strong judgment about sequencing, stakeholders, and institutional sensitivities.
Discretion and confidentiality: Demonstrated ability to handle highly sensitive information with professionalism, tact, and integrity.
Exceptional written communication: Skilled in drafting, editing, and formatting business and academic correspondence; strong command of tone, etiquette, and detail.
Logistics and travel coordination: Expertise in planning multi-stop travel and itineraries, coordinating across internal partners and external contacts, and managing changes in real time.
Board and senior leader support: Experience preparing advanced materials, coordinating meeting logistics, and supporting governance-related activities (e.g., trustees, senior committees).
Project management and follow-through: Ability to track multiple deadlines and deliverables, anticipate needs, and execute accurately in a fast-moving environment.
Relationship management and customer service: Strong interpersonal skills to serve as a point of contact for diverse constituents while maintaining appropriate boundaries and responsiveness.

Experience Requirements and/or Equivalents

Required:

A minimum of 4-7 years of progressively responsible experience in a similar role.
Demonstrated experience managing complex calendaring and travel logistics for an executive with competing priorities and high-visibility stakeholders.
Demonstrated experience drafting, editing, and coordinating professional correspondence and meeting materials, with a strong attention to detail and confidentiality.
Must have considerable proficiency in Microsoft Office suite including Word, Excel, and PowerPoint, Outlook, and various virtual meeting platforms.

Preferred

Experience in a higher education or similarly complex, mission-driven environment with multiple constituent groups.
Experience coordinating events and working cross-functionally with advancement/DAR, academic leadership, and external partners.
Experience supporting a President’s Office and/or Board of Trustees.

Applicants must meet the minimum qualifications in this posting to be considered for hire

Standard Work Days and Hours

Administrative hours are Monday through Friday, 8:00 am to 5:00 pm. This is a full-time position working 40 hours/52 weeks, (1.00 FTE). This position requires the ability to work flexible hours, including some evenings, as requested by the President, particularly to support travel and participation in events and convenings.
This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category

Full Time Year Round

FTE

1.00

Benefits Eligible

Yes

Pay Type

Salaried

Background Check Package Requirements

Faculty/Administrative

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is a pre-placement physical required for this position?

Posting Date

07/29/2026

Applications Accepted Until

Open Until Filled

Type of Posting

Internal/External

Special Instructions to Applicants

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Apply Now

Refine Your Search

executive assistant jobs in topsham, me

Executive Assistant, President’s Office

Executive Assistant

Execitive Assistant to CEO/Head of School

Secretary Specialist - Executive Assistant - Commissioner's Office

Executive Administrative Coordinator

Executive Assistant, Offices of CDO and SVP Marketing and Communications

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