Company Overview
OneHealth is a fast growing company in the Health Insurance and Employee Benefits space. We expect a high level of initiative, performance, execution, and accountability from every member of our team. In return, we offer unmatched opportunities for growth, meaningful bonuses, career advancement, and the chance to help shape the future of a company with real momentum.
We are committed to constant improvement. Our mission is to deliver a best-in-class experience to our partners, brokers, and clients. Our core offering is a premium Major Medical Health Plan that uses the Cigna PPO Network. We enhance this foundation with high quality ancillary benefits through trusted partners like Equitable, Guardian, and Delta Dental. While we are a Private Health Plan at our core, our competitive edge comes from the technology, marketing, processes, and systems we have built that often exceed what even the largest carriers can offer.
We take pride in being a service first organization. We do not settle for average. In an industry where the bar is often low, we aim to raise it every day. OneHealth is a place where progress is constant and challenges are embraced. It is fast paced and full of opportunity, with fresh problems to solve, new wins to celebrate, and momentum that keeps growing. We are building a company with purpose, and we are building it together.
If you want a job with a paycheck, this is not the place. If you want a career where you can challenge yourself, where your effort is respected, your results are rewarded, and your potential is unlimited, we want to hear from you.
Role Overview
The Office Manager is responsible for ensuring that OneHealth operates efficiently, professionally, and with exceptional organization each day. Serving as the operational hub of the office, this individual oversees workplace operations, administrative coordination, travel, expense management, vendor relationships, and day to day office functions that support employees, leadership, and visitors. The Office Manager takes ownership of creating an organized, welcoming, and highly productive work environment while ensuring operational details are executed accurately and on time.
As OneHealth continues its rapid growth, this role will play a critical part in supporting the opening of our second office and coordinating the transition to our new headquarters. The ideal candidate is highly organized, proactive, and thrives on taking ownership of projects from start to finish. They enjoy solving problems, building processes, coordinating multiple priorities simultaneously, and ensuring nothing falls through the cracks.
Key Responsibilities
As the Office Manager, you will oversee the administrative and operational functions that support the daily success of the organization. Your key responsibilities include:
Office Operations & Workplace Management
- Manage the day to day operations of the OneHealth office, ensuring a professional, organized, and welcoming environment
- Greet guests, vendors, candidates, and business partners while creating an exceptional first impression
- Manage relationships with office vendors, building management, maintenance providers, cleaning services, and workplace suppliers
- Order and maintain office supplies, kitchen inventory, equipment, furniture, and workplace resources
- Coordinate inbound and outbound mail, shipping, deliveries, marketing packages, and office logistics
- Prepare conference rooms and coordinate internal meetings, interviews, vendor visits, and company events
- Continuously identify opportunities to improve workplace organization, efficiency, and the overall employee experience
Expense Management & Administrative Coordination
- Administer the Company's expense management platform
- Monitor employee expense submissions and proactively follow up on outstanding receipts and required documentation
- Work directly with employees to ensure expense reports are submitted accurately and in accordance with Company policies
- Coordinate with the Finance team to ensure reimbursements, expense reports, and supporting documentation are submitted accurately and on time
- Coordinate employee travel arrangements including flights, hotels, rental vehicles, and meeting logistics
- Support leadership with administrative projects, meeting preparation, document organization, and special initiatives
Office Expansion & Project Management
- Assist leadership with planning and coordinating the opening of OneHealth's second office location
- Coordinate the transition into the Company's new headquarters, including vendors, furniture, equipment, technology, and workplace logistics
- Manage office improvement initiatives and workplace projects from planning through completion
- Coordinate timelines, vendors, and internal stakeholders to ensure projects remain organized and on schedule
- Help establish consistent office standards, procedures, and workplace processes across multiple office locations
- Serve as the primary operational resource for office related initiatives and administrative projects
Operational Support & Continuous Improvement
- Take ownership of operational projects from initiation through completion
- Build and improve administrative processes that support a growing organization
- Follow up consistently to ensure commitments, projects, and action items are completed accurately and on time
- Maintain organized documentation, records, and operational resources that support the business
- Identify opportunities to improve workflows, increase efficiency, and enhance the employee experience
- Provide additional administrative and operational support to leadership as business needs evolve
Required Qualifications
- 3+ years of experience in office management, operations, executive support, or administrative leadership
- Strong organizational and project coordination skills
- Experience managing vendors, workplace operations, or administrative processes
- Excellent written and verbal communication skills
- Strong proficiency with Microsoft Office and Google Workspace
- Experience learning and managing business software platforms
- High attention to detail with exceptional organizational skills
- Comfortable working in a fast paced, high growth environment
Skills & Attributes
- Technically proficient and quick to learn new systems
- Problem solver who is comfortable taking initiative and ownership
- Highly organized with strong attention to detail and data accuracy
- Checks work carefully to ensure accuracy and quality
- Strong ability to manage multiple projects simultaneously
- Excellent project coordination and organizational skills
- Clear, confident, and professional communicator
- Comfortable interacting with executives, employees, vendors, clients, and business partners
- Strong follow through with a commitment to seeing projects through completion
- Resourceful and proactive with the ability to anticipate needs before they arise
Personal Traits
- Strong written, verbal, and interpersonal communication skills
- Reliable, accountable, and driven to exceed expectations
- Self motivated with a strong sense of ownership and responsibility
- Professional, approachable, and service oriented
- Calm under pressure and adaptable to changing priorities
- Takes pride in creating an organized and efficient workplace
- Enjoys solving problems and continuously improving processes
- Committed to supporting the success of the entire organization
- Proud to represent a company that values excellence, accountability, and continuous improvement
Compensation & Benefits
- Base salary: $48,000 to $60,000 annually based on experience
- Annual performance based bonuses
- Full-time employment with a comprehensive benefits package including health, dental, vision, and 401(k)
- Paid time off and professional development opportunities
Why Join Us?
- Play a vital role in supporting the daily operations of one of the fastest growing health plan organizations in the country
- Help lead the transition into our new headquarters while supporting the expansion to multiple office locations
- Own meaningful operational projects that directly improve the employee experience and organizational efficiency
- Work alongside an ambitious leadership team committed to innovation, growth, and operational excellence
- Join a company that values ownership, rewards initiative, and provides outstanding opportunities for long term career growth
Job Type: Full-time
Pay: $48,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Explain a time where you went above and beyond in a role similar to this one, and the impact that had.
Experience:
- Office management: 3 years (Required)
Ability to Commute:
- Matawan, NJ 07747 (Preferred)
Work Location: In person
