Top 5 Personal assistant Jobs in Traverse City, Mi

Executive Assistant to the CEO
Traverse City Whiskey Co. —Traverse City, MI
- $60,000 - $65,000 a year
- Full-time
- Google Workspace
- 5 years
- Mid-level
- Health insurance
- Dental insurance
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Personal Care Assistant
Daniel Bartz , JD —Traverse City, MI
- $22 an hour
- Part-time
- Experience working with individuals with disabilities
- Cooking
- In-person
- Flexible schedule
- Referral program
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11d
Executive Assistant
Munson Healthcare —Traverse City, MI
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
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Executive Assistant to the CEO

Traverse City Whiskey Co.
Traverse City, MI

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Job Details

Full-time
$60,000 - $65,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount

Qualifications

Customer records maintenance
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Business travel arrangements
Phone communication
5 years
Operations coordination
Opportunity Management
NetSuite
Executive administrative support
Employee relationship building
Mid-level
Asana
Accurate transaction records management
Copy editing
Client database systems
Expense reports
Bachelor's degree
Data management
Task prioritization
Decision making
Conflict management
Sales management systems proficiency
Collaborative technology platforms
Organizational skills
Lead Tracking
Digital project management boards
Presentation preparation

Full Job Description

Benefits:

Competitive salary
Dental insurance
Health insurance
Paid time off
Employee discounts
Vision insurance

Company Description

Here at Traverse City Whiskey Co., \"The Whiskey of the North\", we are a fast-growing distillery based in northern Michigan. We distribute numerous whiskey expressions across 30 states and cocktail ingredients, including Premium Cocktail Cherries, Simple Syrup and a full line-up of cocktail mixers (under the Cocktail Crate brand), nationwide.

We are seeking a highly reliable and experienced Executive Assistant to support our leadership team and bring organization, responsiveness, and consistency to a fast-paced environment.

Job Description

We’re looking for a detail-oriented, highly organized Executive Assistant to provide hands-on administrative and operational support to two CEOs (one onsite, one remote). This role is grounded in execution, coordination, and communication - ideal for someone who thrives on keeping things moving, managing details, and ensuring nothing falls through the cracks.

The right candidate is a strong communicator and natural coordinator who can confidently manage day-to-day administrative responsibilities, serve as a central point of contact, and help direct information, people, and priorities where they need to go. This person must be comfortable handling both high-level communications and routine administrative work with equal care and professionalism.

This role requires sound judgment, discretion, and a high level of emotional intelligence to effectively support two different leadership styles and interact with a wide range of internal and external stakeholders.

Responsibilities

Manage and maintain complex calendars for two CEOs, including scheduling, prioritization, and conflict resolution
Coordinate and book all travel arrangements, including itineraries, accommodations, and logistics
Handle expense reporting, invoice tracking, and other administrative financial tasks accurately and on time
Serve as a central point of contact, routing inquiries, communications, and requests to the appropriate people or departments
Manage email and phone correspondence on behalf of the CEOs, ensuring timely and professional responses
Prepare, proofread, and format internal and external communications, documents, and presentations
Coordinate meetings, including scheduling, logistics, materials preparation, and follow-ups
Act as a “traffic coordinator” for the executive team - managing workflow, priorities, and information flow across the organization
Support sales-related administrative functions, including managing prospect and client communications, tracking interactions, and maintaining accurate records in CRM systems
Assist in organizing and following up on sales opportunities, ensuring timely responses and alignment with leadership priorities
Oversee and help manage CEO-related projects and priorities using project management tools, ensuring visibility, organization, and follow-through across key initiatives
Maintain and update systems (CRM, project management platforms, and internal trackers) to ensure accurate, up-to-date information and smooth coordination across teams
Maintain organized systems for files, contacts, and key documents
Support day-to-day office and administrative needs as they arise, including ad hoc tasks
Build strong working relationships across teams and represent the CEOs with professionalism and approachability
Maintain strict confidentiality and handle sensitive information with discretion

Qualifications

5+ years of experience in an administrative, executive assistant, or office management role
Strong organizational skills with a high level of attention to detail and follow-through
Excellent written and verbal communication skills
Proven ability to manage multiple priorities and keep processes running smoothly in a fast-paced environment
Comfortable handling both high-level communications and routine administrative tasks
Experience supporting sales processes or working within a CRM system; familiarity with NetSuite is a plus
Experience using project management tools (such as Monday.com or similar platforms) to track tasks, deadlines, and priorities
Strong systems orientation with the ability to keep tools, data, and workflows organized and up to date
Strong interpersonal skills and high emotional intelligence; able to adapt to different personalities and working styles
Ability to anticipate needs, stay organized under pressure, and remain flexible
Proficiency with Google Workspace
Professionalism, discretion, and sound judgment in handling confidential information
Experience supporting multiple executives is a plus

Education

Bachelor’s degree preferred but not required; equivalent experience or proven success in a similar role will also be considered

Please note that this job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of duties, responsibilities, or qualifications. The employer reserves the right to modify the job description based on business requirements and needs.

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