Top 37 Accounts payable assistant Jobs in Trenton, Nj

Secretary To (Accounts Payable)
West Windsor Plainsboro Regional School District —West Windsor, NJ
- $52,401 a year
- Full-time
- Computer literacy
- Office
- High school diploma or GED
8d
Accounting & Office Manager
LaManna Electric, Inc. —Robbinsville, NJ
- $28 - $35 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
Quick Apply
Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant & Junior Bookkeeper
Cardinale Enterprises —Township of Jackson, NJ
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid time off
Quick Apply
Office Administrator
Caliber —Glenside, PA
- Full-time
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
Service Administrative Assistant - Hybrid Schedule
Tower Water —Somerset, NJ
- $40,000 - $45,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Accounts Payable Assistant
Yard Truck Specialists —Bensalem, PA
- Full-time
- Customer service
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
1d
Office Assistant
Rich's Towing Service —North Brunswick, NJ
- $20 - $25 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid time off
Quick Apply
Administrative Assistant - Payroll Coordinator
Middlesex County Magnet Schools —East Brunswick, NJ
- $45,604 - $61,356 a year
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant 4, Facilities Department, Permanent Support Staff (Anticipated)
Council Rock School District —Newtown, PA
- $28.78 an hour
- Full-time
- Microsoft Excel
- Current TB test
- Mid-level
1d
Office assistant
HMD Construction Group LLC —Freehold, NJ
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Legal Administrative Assistant / Legal Secretary
Bowman and Brooke —New Brunswick, NJ
- $80,000 - $95,000 a year
- Overtime
- Remote
- 5 years
- Computer literacy
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
1d
Finance Assistant
Midatlantic Employers' Association —Philadelphia, PA
- Full-time
- 5 years
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Accounting Assistant
Stern & Eisenberg PC —Warrington, PA
- $26 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
Church Office Administrator - Part Time
Trinity Presbyterian Church —East Brunswick, NJ
- From $25 an hour
- Part-time
- Background check
- Google Workspace
- Office
Quick Apply
HR Administrator / Office Manager
Michener Art Museum —Doylestown, PA
- $32 - $35 an hour
- Part-time
- Mid-level
- Office
- Recruiting
3d
Physician Office Manager II - FT - Day - Rheumatology Specialists Pennington, NJ
Capital Health —Trenton, NJ
- $63,356.80 - $82,763.20 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
- AD&D insurance
- Disability insurance
Office Manager / Administrative Assistant
Azend Pharma —Cranbury, NJ
- $20 - $22 an hour
- Full-time
- Google Workspace
- Psychiatry
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Physician Office Manager II - FT - Day - Hematology Oncology Specialists Pennington NJ
Capital Health —Pennington, NJ
- $63,356.80 - $82,763.20 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
- AD&D insurance
- Disability insurance
Assistant Manager - Accounts
VADILAL USA —Bristol, PA
- $60,000 - $70,000 a year
- Full-time
- CPA
- Mid-level
- Finance
Quick Apply

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Secretary To (Accounts Payable)

West Windsor Plainsboro Regional School District
West Windsor, NJ

Apply Now

Job Details

Full-time
$52,401 a year
8 days ago

Qualifications

Computer operation
Computer literacy
Greeting customers
Financial software
High school diploma or GED
Telephone systems
Technical Proficiency
Office phone management

Full Job Description

Secretary to - Accounts Payable

Summary: Provide customer service support in a team environment to district employees and vendors by delivering accurate and timely information on accounts payable concerns. Compiles, processes and maintains accurate payable records.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

- Entering of invoices into Systems 3000.
- Coordination of paperwork and payment of purchase orders.
- Payment of monthly contracts for district (rent, telephone, and other annual contracts with monthly payments) including automatic payment creation of bus routes and lease payments on copiers.
- Run monthly checks, proofread and mail according to the Board of Education meeting deadlines.
- Handle all aspects of actual bill payments including copying checks, stuffing checks, filing backup for checks, and mailing payments.
- Answer questions and resolve issues from schools and vendors, especially as related to contracts and vendor statements.
- Perform all other duties that may be assigned by the Accounts Payable Supervisor.
- Must be detail oriented and have the ability to be proficient in computer applications
  such as Systems 3000 in order to support the position.

Health Benefits for secretaries new to WW-P are limited to single coverage under the New Jersey Educator Health Plan or Garden State Health Plan.

**Contract Negotiations are in effect between the WWBOE and the WWPSA; therefore the starting salary listed in based on the most recent salary guide and is subject to change once a new agreement is reached.

Standard Job Description for Secretary To below

Job Title: Secretary To

Department: As assigned

Reports To: Principal, Director, Assistant Director or Supervisor

Salary Guide: WWPSA ; Twelve month contract.

Summary: To support the principal or director by performing all secretarial and clerical duties necessary for the smooth and efficient operation of the office.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School Diploma or above.
Two years’ related experience and/or training; or equivalent combination of education and experience.
Knowledge and ability to use technology and related software.
Ability to operate commonly used office machines and technology.
Demonstrated proficiency in typing/keyboarding.
Good interpersonal skills.
Ability to manage telephone calls in a courteous and effective manner.
Ability to greet the public and staff with a professional demeanor.

The qualifications shown above indicate minimum qualifications.

Essential Duties and Responsibilities:

Receive and route incoming calls and correspondence.
Provide customer service support to the school community, as needed.
Perform usual office routines, such as photocopying, general typing, filing, etc.

Assist in the greeting, properly signing-in, obtaining visitor’s passes, and directs visitors to the school, as requested.

Prepare correspondence, notices, and reports for the principal or director.
Maintain a well-organized up-to-date filing system.
Operate all business machines and technology necessary to complete reports and work required in the operation of the office.
Arrange meetings, prepare meeting agendas and handles follow-up activities as necessary.
Maintain confidentiality as required and appropriate.
Perform statistical assignments.
Prepare items for the personnel agenda.
Record attendance for staff.
Maintain student records.
Monitor building use.
Oversee the daily substitutes, as needed.
Perform other tasks related to the efficient operation of the office as assigned.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memorandums. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees of the organization.

Computer Skills: Intermediate knowledge of technology.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Evaluation:

Performance of this job will be evaluated annually in accordance with state law and provisions of the board's policy on evaluation of noncertified staff.

Apply Now

Refine Your Search

accounts payable assistant jobs in trenton, nj

Secretary To (Accounts Payable)

Accounting & Office Manager

Accounting & Administrative Assistant

Administrative Assistant & Junior Bookkeeper

Office Administrator

Service Administrative Assistant - Hybrid Schedule

Accounts Payable Assistant

Office Assistant

Administrative Assistant - Payroll Coordinator

Administrative Assistant 4, Facilities Department, Permanent Support Staff (Anticipated)

Office assistant

Legal Administrative Assistant / Legal Secretary

Finance Assistant

Accounting Assistant

Church Office Administrator - Part Time

HR Administrator / Office Manager

Physician Office Manager II - FT - Day - Rheumatology Specialists Pennington, NJ

Office Manager / Administrative Assistant

Physician Office Manager II - FT - Day - Hematology Oncology Specialists Pennington NJ

Assistant Manager - Accounts

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