Top 27 Executive assistant Jobs in Tulsa, Ok

Executive Assistant
Confidential —Tulsa, OK
- $20 - $25 an hour
- Part-time
- Writing skills
- Research
- Mid-level
Quick Apply
12d
Executive Assistant
Senior Star —Tulsa, OK
- Full-time
- Mid-level
- Office
- Front desk
Quick Apply
6d
Senior Executive Assistant
Boeing —Tulsa, OK
- $62,750 - $96,200 a year
- Microsoft Excel
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Executive Assistant/Administrative Assistant Sr/III
Williams Companies —Tulsa, OK
- Full-time
- Hybrid work
- 5 years
- Data analysis skills
- Office
- Paid parental leave
- Health savings account
5d
Executive Administrative Assistant
T.D. Williamson, Inc. —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
5d
Senior Executive Assistant
Spirit AeroSystems —Tulsa, OK
- $62,750 - $96,200 a year
- Microsoft Excel
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Executive Assistant
The University of Tulsa —Tulsa, OK
- Full-time
- Mid-level
- Office
- 3 years
Transactional Legal/Executive Assistant
GableGotwals —Tulsa, OK
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Paid parental leave
7d
Personal Assistant Opening
Lily Pond Services —Tulsa, OK
- Weekends as needed
- Clean driving record
- Microsoft Outlook
- Mid-level
Executive Assistant
OKLAHOMA CANCER SPECIALISTS MANAGEMENT COMPA —Tulsa, OK
- Full-time
- Writing skills
- High school diploma or GED
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Executive Operations Partner
GRAND Mental Health —Tulsa, OK
- $75,000 - $105,000 a year
- Full-time
- Writing skills
- English
- Research
Quick Apply
Executive Assistant to the Area Commanders
THE SALVATION ARMY —Tulsa, OK
- $57,000 - $60,000 a year
- Full-time
- Research
- Mid-level
- Databases
- Paid time off
- Life insurance
Quick Apply
15h
Executive Assistant and Events Coordinator
Oral Roberts University —Tulsa, OK
- Weekends as needed
- Mid-level
- Travel
- Experience equivalent to degree accepted
Assistant to the Primary School Head
Holland Hall School —Tulsa, OK
- Full-time
- Word processing
- Mid-level
- Preschool
Developmental Center Assistant
Little Light House —Tulsa, OK
- Full-time
- School experience
- Classroom
- Microsoft Excel
Quick Apply
7d
Executive Assistant to the Chief Operations Officer, Tulsa Corporate- Tulsa, OK
Vesta Realty LLC —Tulsa, OK
- $55,000 a year
- Full-time
- Writing skills
- Basic math
- Research
Quick Apply
12d
Administrative Assistant to Dean - Science & Engineering
Oral Roberts University —Tulsa, OK
- Full-time
- 5 years
- Mid-level
13d
Administrative Assistant to Dean - College of Business
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Organizational skills
- Communication skills
WillieGeorge.com Administrative Assistant
Church on the Move and Lincoln Christian School —Tulsa, OK
- Overtime
- Office
- Communication skills
- Entry level
Quick Apply
Director Secretary
BROKEN ARROW PUBLIC SCHOOLS —Broken Arrow, OK
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook

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Executive Assistant

Confidential
Tulsa, OK

Quick Apply

Job Details

Part-time
$20 - $25 an hour
12 days ago

Qualifications

Business travel arrangements
Writing skills
Executive administrative support
Video conferencing software
Calendar management
Meeting facilitation
Project management software
Video conferences (communication methods)
Managing executive calendars
Social media brand management
Technical Proficiency
Video conferencing systems operation

Full Job Description

Position Summary

Our Company is seeking a high-performing Executive Assistant to serve as a strategic partner to our leadership team. In this role, you will act as the operational "anchor" for our Executive Team. You will bridge the gap between executive vision and daily execution by managing the Executive Team's demanding client and travel schedules. This role is designed for a professional who thrives in a fast-paced environment and is dedicated to ensuring the Executive Team's priorities are well supported. In addition to outstanding execution skills, this position also requires discretion, trust, and a professional demeanor with clients and prospects that reflect the company's brand. Some travel may be required. Support for the Executive Team's and philanthropic activities within the scope of work.

Core Responsibilities

Complex Calendar & Meeting Management

Schedule Control: Maintain full authority over the Executive Team's calendar to ensure it accurately reflects all upcoming commitments.
Strategic Scheduling:
Manage meeting volume and timing to protect productivity, generally limiting sessions to three per day.
Coordinate specific high-intensity sessions at optimal times of day to manage cognitive load.
Ensure appropriate buffer times and breaks of at least 15 minutes are maintained between all engagements.
Protect specific time blocks, such as mornings or certain weekdays, unless prior approval is granted.
Provide text or verbal communication of meeting starts and stops.
Meeting Logistics:
Define and confirm all meeting details, including physical locations, navigation instructions, or digital access links.
Ensure a clear purpose or agenda is established and documented for every scheduled meeting.
Finalize and confirm the daily schedule for the next day by 5:00 PM each evening.

Email & Communication Management

Inbox Oversight: Review and organize the Executive Team's inbox, filtering priority communications and identifying items for immediate awareness.
Correspondence: Read, draft, and respond to emails on behalf of the Executive Team.
Decision Support: Identify required decisions from incoming correspondence and compile necessary information to facilitate timely responses.
Records Management: Maintain organized documentation and specialized folders for critical professional correspondence.

Business Development & Pipeline Support

Opportunity Tracking: Monitor relevant portals and schedules for new business opportunities.
Research & Summarization: Utilize AI tools to develop concise, structured summaries of potential projects, highlighting key requirements and qualifications.
Documentation: Archive all relevant project files and materials in the company's centralized folders.

Social Media & Brand Support

Platform Management: Maintain a consistent professional presence on the Executive Team's social media accounts and linkage to the Company's social media platforms.
Content Coordination: Draft and schedule regular updates, ensuring all content is reviewed and approved before posting.

Other duties as assigned.

Required Skills & Qualifications

Availability: Must be available Monday through Friday, 11:00 am to 5:00 PM, to provide support within the 15–25-hour weekly requirement. Must be willing to respond to calls or texts outside of the 11:00 am-5:00 pm window as needed. Must be available to be in the on-site office
Technical Proficiency:
Skilled in calendar management software and video conferencing platforms.
Experienced with project management tools, time-tracking software, and file-sharing systems.
Accurate, professional execution is critically important.
As the Executive Team's representative, a professional presentation to clients, prospects, and staff is essential.
Professional Judgment for supporting the Executive Team in reducing its heavy administrative load.
Proficient in navigating professional social media networks and industry portals.
Administrative Support: Ability to coordinate complex business and personal travel arrangements for the Executive Team
Communication: Exceptional writing and organizational skills, with the ability to represent the Executive Team professionally across various channels.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in tulsa, ok

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant/Administrative Assistant Sr/III

Executive Administrative Assistant

Senior Executive Assistant

Executive Assistant

Transactional Legal/Executive Assistant

Personal Assistant Opening

Executive Assistant

Executive Operations Partner

Executive Assistant to the Area Commanders

Executive Assistant and Events Coordinator

Assistant to the Primary School Head

Developmental Center Assistant

Executive Assistant to the Chief Operations Officer, Tulsa Corporate- Tulsa, OK

Administrative Assistant to Dean - Science & Engineering

Administrative Assistant to Dean - College of Business

WillieGeorge.com Administrative Assistant

Director Secretary

I want to receive the latest job alert for executive assistant in tulsa, ok

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